Executive, Project Assistant

• Executive & Project Assistant — WasteDesk (full-time, fully remote)

WasteDesk is a B2B SaaS platform for waste logistics, built by SEDNA.software (Netherlands). Our platform runs at waste collection companies across the Netherlands, Belgium, Luxembourg, Germany and Denmark. Our development team works mostly, but not exclusively, from Ukraine.

We are looking for an assistant to support the director directly. You become the filter between a busy day and what actually matters — and you will run sub-projects on your own.

What you will do

• Manage the inbox: read, sort, answer what you can, escalate what needs attention

• Filter and summarise information — from email, documents and systems — so decisions get made faster

• Lead sub-projects independently within the WasteDesk programme: clarify scope, plan, coordinate the people involved, deliver

• Support the project: track action items, guard deadlines, follow up with the team, report progress

• Prepare and write correspondence in German and English

• Plan calendar, meetings and travel across the Netherlands, Ukraine and Germany

• Organise and maintain documents and contracts

What we ask

• German at C1 level

• English at C1 level

• Experience as an assistant, office manager, project coordinator or similar

• Demonstrable experience running a project or workstream on your own

• Available during Central European business hours

• Willing to travel to Germany on business a few times a year, with a valid biometric passport

• Independent: you ask when something is unclear, then act without reminders

• Complete discretion — you will handle commercially sensitive information

• Registered as FOP (or willing to register)

Nice to have: Dutch, experience in logistics/ERP/software, Google Workspace.

What we offer

• FOP contract with a Dutch company, full-time

• Fully remote — you work from home, wherever in Ukraine you are

• Direct collaboration with the director — you see how a software company works from the inside

• Your own sub-projects and room to grow toward project management

• Business travel to Germany, fully reimbursed

• Long-term cooperation; we invest in people who stay