Finance manager, начальник фінансового відділу

To send your CV and to respond to the vacancy, please fill in INTERSOS Application

INTERSOS Ukraine is a subdivision of the international humanitarian organization INTERSOS (Italy).

We provide support to victims of emergencies, armed conflicts and natural disasters with particular attention to the most vulnerable categories: children, women, elderly people, displaces persons, who were forced to flee their homes and moved to safer places and also to those who cannot leave the dangerous regions and are under constant threat.

INTERSOS teams are present in Odesa, Kyiv, Kharkiv, Mykolayiv, Kherson and now expand their activities in Sumy.

INTERSOS Ukraine provides economic, humanitarian and medical aid, psychological support, organizes educational activities, gives medicines and equipment to the hospitals, provides shelter and ensures basic human needs. During one year of our work in Ukraine we provided support to more than 100 000 people. 75 000 of them received aid in the sphere of protection, prevention and emergency care. 3 000 medical consultations were carried out in remote regions, which are not covered by the official heath care system. 49 medical institutions received medicines, medical devices and equipment.

We are opening a vacancy of the Finance (Accounting) Manager/ Начальник фінансового відділу

Location: Odesa

Duration of contract: till 31/03/2027 with possibility for extension.

Main Purpose

Ensure the reliability of accounting data at mission level, through the respect of the INTERSOS accounting routines, the implementation of internal control standard procedures and the adequacy of financial supporting documentation.

Reporting to:

Hierarchical: Finance Coordinator

Tasks

Accounting and Budget

• Is responsible for quality and timely accounting for the whole mission by directly bookkeeping transactions in accounting journal e.g. cash procedures, bank accounts transactions, receipts and supporting administrative and financial documents, electronic data entry, consolidation of overall mission accounting, grants, monthly closing process, bank reconciliation and documents, ensuring strict respect of deadlines and compliance to INTERSOS and donors guidelines, financial standards and procedures
• Is the technical reference for any financial management-related issue: budgeting, direct and indirect cost allocation, Donors' financial reporting, tax compliance, statutory annual audit and donors' audit, including compliance with INTERSOS finance standards and procedures, legal compliance, training and support on the accounting software/system/DB and on preparation of administrative and financial official templates and management of statutory liabilities. Provide the Finance Coordinator with the reconciled list of expenditures for each project and whenever is due or required, relevant supporting documentation.
• In collaboration with the Country Finance Coordinator, supports the preparation of the annual budget of the mission in line with financial and economic forecast and INTERSOS applicable requirements (protocols, guidelines, SoPs…)
• Acts as a focal point for the correct implementation of the accounting software and the digitalization strategy designed by the HQ Finance Department, by importing the accounting database following the deadlines and the modalities established by the Regional Finance Controller and performing the due verifications on it.
• Ensures each transaction is supported by adequate documentation (Purchase Request, Purchase Order, invoice, Delivery note / Good received note and other applicable documents) before to be booked in the accounting journal.
• Support the Project / Program Manager in preparing no-cost extension and budget revision. Supervise the liquidity level of the mission (cash and bank) and report promptly cash-book discrepancies to the Country Finance Coordinator
• Coordinate and supervise the conduct of local audits relating to accounting, tax, labor, stock and asset management.
• Supervise the archiving of supporting documents and the reception of the hard copies at the Country office level.
• Responsible for ensuring adequacy in terms of attitude and competence of the staff under his/her supervision, by guaranteeing the correct application and effectiveness of the processes in which they are involved.

Compliance

• Supports the Finance Coordinator in preparing the interim and final financial reports of the donors' grants, by providing a reconciled accounting database and correct cost allocations.
• Assess the adequacy of supporting documentation for audit (both internal and external) and facilitate the audit exercise, by delegation of the Finance Coordinator.
• Guarantee the correct shared cost allocation onto the grants by using the relevant templates of the protocols.
• Collaborate with Partners of projects to support Finance Coordinator and dediacated Finance officers.

Requirements

Education

• Desirable degree in accounting, finance or business administration.

Professional experience

• Minimum three years' relevant work experience

Professional requirements

• Essential solid accountancy training and experience-professional accounting qualification
• Essential computer literacy. Solid background with excel (word, excel, finance DB and internet). Strong experience with excel.

Personal requirements

• Teamwork and cooperation
• People management and development
• Service orientation
• Results and quality orientation
• Behavioral flexibility
• Commitment to INTERSOS principles

Languages

• Mission working language essential. English — Upper-Intermediate.

Our benefits:

• Official employment according to the Labour Code of Ukraine
• Medical insurance and life insurance
• Working hours: 09.00−18.00
• Provision of equipment for work
• Opportunity to study and develop in the humanitarian sphere
• Opportunity to get an experience of working for international organisation

All INTERSOS employees are expected to perform their roles and responsibilities according to the INTERSOS charter of values, code of ethics, PSEA and Child Protection policies. The job description is mandatory for all positions within INTERSOS and shall be signed by the employee within the first week of employment

INTERSOS is committed to building a diverse workforce by promoting diversity in the Organization, which will bring wealth and represent the organization in its differences; candidates must be treated equally when it comes to the selection process, criteria and inclusion.

!!! To participate in the selection process please send your CV in English (preferably) and fill in the form here: INTERSOS Application