Executive assistant на Кіпр

Executive Assistant, Larnaca

Job Summary

The Senior Executive Assistant will provide high-level personal assistance to the executive, managing a variety of tasks to ensure smooth operation of personal and business-related matters. This role requires a high level of maturity, a proactive, organized individual capable of managing both the personal and professional needs of the executive. We are looking for an organized, responsible, and adaptable professional with their own vehicle, capable of keeping both the executive’s professional and personal priorities under control.

Key Responsibilities:

Business Support & Project Management:

• Project Management: Coordination, deadline tracking, and execution support for specific business tasks/projects of the executive.
• Information Structuring: Data collection, analysis, structuring, and preparation of high-quality analytical materials and comprehensive Google Slides presentations.
• Schedule & Communication Management: Managing the working calendar, organizing meetings, preparing agendas, and taking meeting minutes (follow-up notes).
• Delegation & Oversight: Task distribution among teams and stakeholders, ensuring timely and high-quality completion, and providing status reports to the executive.
• Business Correspondence: Handling incoming/outgoing correspondence, calls, and messages on behalf of the executive.

Personal Support & Logistics:

• Children’s Transportation: Accompanying and driving the executive’s children (2−3 times a week) according to an agreed schedule (using a personal vehicle).
• Personal Errands: Organizing and coordinating domestic and personal tasks for the executive to free up their working time.
• Travel Arrangements: Full remote organization and coordination of business and personal travel for the executive (booking flights, accommodations, transfers, preparing detailed itineraries, and providing remote support in case of schedule changes).

Required Qualifications:

Experience & Competencies:

• Maturity & Business Acumen: Deep understanding of business operations, fluency in business terminology, and the professional maturity to resolve non-standard situations independently.
• Work Experience: 3−5+ years as an Executive Assistant, Personal Assistant, or Business Assistant supporting C-level executives.
• Project Management: Experience leading and coordinating end-to-end projects from scratch to delivery.
• Analytical Skills & Presentations: Ability to structure complex information, highlight key points, and present them in clean, well-formatted Google Slides / Google Docs / G-Suite documents.
• Mobility: Valid driver’s license and ownership of a personal vehicle (fuel costs and maintenance incurred during work tasks are fully covered).
• Languages: Fluent written and spoken Ukrainian; English (B2-C1 level) for seamless international business correspondence and communication.

Personal Attributes:

• High Responsibility & Maturity: Ability to make sound decisions and act independently.
• Discretion & Confidentiality: Strict adherence to business ethics, professional boundaries, and safeguarding private information regarding the executive and their family.
• Emotional Resilience: Ability to remain calm, composed, and methodical under pressure or in emergency situations.
• Flexibility & Result Orientation: Capacity to seamlessly switch between business priorities and personal errands.
• Strong Self-Organization: Punctuality, time management, and meticulous attention to detail.

Additional Information:

• Vehicle Usage: Fuel and maintenance costs are compensated when using a personal vehicle for business purposes / driving children.
• Working Hours: Standard working hours, though flexibility to be reachable or handle specific urgent tasks on evenings/weekends may be required depending on the executive’s schedule. Компанія забезпечує офіційним працевлаштування по тимчасовому захисту на Кіпрі, приватним медичним страхуванням, робочим ноутом та телефоном. Релокаційний пакет відсутній. Якщо ви готові самі релокуватися на Кіпр після отримання оферу, чекаю на ваші резюме lenka.tykhonova @ gmail.com На співбесіду будуть запрошені люди з релевантним досвідом, а якщо ще додасте супроводжувальний лист не з chatgpt, то ви взагалі будете в числі перших, кому ми відпишемо.