Finance, HR Assistant

Medecins Sans Frontieres (MSF — Doctors Without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural or man-made disasters to populations in danger in more than 70 countries. We provide assistance to people based on their needs, regardless of race, religion, gender or political affiliation.

Duration: Initially 3 months, with extension if probation period is passed well.

Main Purpose:

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary and human resources.

Responsibilities:

Finance:

• Follow up all expiring contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
• Performing additional Admin tasks as required by the Administration Manager.

HR:

• Execute administrative and legal related tasks, under supervision of the Administration Manager, preparing and checking payroll, updating personal files in order to ensure accuracy, compliance.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary, in order to ensure labor law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF 's interests.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Administration Manager in translating documents into local language and assisting in meetings upon request.
• Keep record of staff leaves, monitor the drafting and compliance of vacation schedules.
• Performing additional administrative tasks as required by the Administration Manager.

Requirements:

Education

• Finance, business or administration related diploma desirable

Experience

• Essential previous working experience of at least two years in relevant jobs
• Desirable experience in MSF or other NGOs

Languages

• Advanced English and local language mandatory

Knowledge

• Essential computer literacy (word, excel, internet)

Competencies

• Results and quality orientation
• Teamwork and cooperation
• Flexibility
• Commitment to MSF principles
• Stress management

Monthly gross salary (before taxes) 60 000 UAH.

Benefits:

• Working in a dynamic international environment
• Health insurance coverage for employees and their family members
• 30 calendar days of paid annual leave
• Opportunities for professional development within MSF
• Possibility to apply for expatriate status and work in different countries

MSF is a civil society initiative that brings together individuals committed to helping people in crisis. As such, MSF is an association by choice. Everyone working with MSF does so out of personal conviction and is committed to upholding the organisation’s values and principles.

MSF offers equal opportunities for recruitment and professional development without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, disability or any other discriminatory grounds.

Only complete applications with CV and motivation letters in English will be considered.

Only shortlisted candidates will be contacted.

Application deadline: Wednesday, 18 November 2026.