Project Coordinator Assistant

Medecins Sans Frontieres (MSF — Doctors Without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural or man-made disasters to populations in danger in more than 70 countries. We provide assistance to people based on their needs, regardless of race, religion, gender or political affiliation.

Duration: Initially 3 months, with extension if probation period is passed well.

Main Purpose:

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project.

Responsibilities:

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analysing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for locally hired staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
• Translate documents and act as an interpreter when needed.
• Act as an active institutional memory of the project activities and provide feedback when required.
• Provide the knowledge of the appropriateness of raising awareness of sensitive advocacy issues, identified. through the day-to-day workings of the program, with the relevant authorities.
• Organizing, attending, and participating in stakeholder/authorities meetings.
• Monthly reporting to Project Coordinator on objectives achieved, liaison meetings updates, and security scenarios.

Requirements:

Education

• Desirable, university degree

Experience

• Essential: experience in and exposure to working in a security and humanitarian environment
• Essential: experience in data collection, reporting and analysis
• Desirable: two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs
• Desirable: Management experience

Languages

• English language and local language (s) essential. High level command oral and written

Knowledge

• In-depth contextual knowledge and analysis skills
• Essential computer literacy (word, excel)
• Knowledge of and interest in humanitarian issues (desirable)
• High level of knowledge of local culture and customs (desirable)

Competencies

• Results and quality orientation
• Teamwork and cooperation
• Flexibility
• Commitment to MSF principles
• Stress management

Monthly gross salary (before taxes) 60 000 UAH.

Benefits:

• Working in a dynamic international environment
• Health insurance coverage for employees and their family members
• 30 calendar days of paid annual leave
• Opportunities for professional development within MSF
• Possibility to apply for expatriate status and work in different countries

MSF is a civil society initiative that brings together individuals committed to helping people in crisis. As such, MSF is an association by choice. Everyone working with MSF does so out of personal conviction and is committed to upholding the organisation’s values and principles.

MSF offers equal opportunities for recruitment and professional development without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, disability or any other discriminatory grounds.

Only complete applications with CV and motivation letters in English will be considered.

Only shortlisted candidates will be contacted.

Application deadline: Wednesday, 18 November 2026.