Tetiana

Tetiana Kovalenko​
Kyiv, Ukraine​
[відкрити контакти](див. вище в блоці «контактна інформація»)​
[відкрити контакти](див. вище в блоці «контактна інформація»)

Summary of Qualifications​
With over 17 years of experience in procurement across IT, construction, education, and
humanitarian sectors, I specialize in building procurement systems, managing complex tenders,
and ensuring donor compliance. Strong experience aligning procurement planning with project
workplans and budgets, managing multiple procurement processes at once, and maintaining
audit-ready documentation.

Key Skills

●​ Experience working with international donors, ensuring adherence to their regulations
and standards.
●​ Skilled in developing inclusive team environments and facilitating effective
communication between Head Office and local actors.
●​ Expertise in building and managing procurement systems, particularly for NGO and
donor-driven projects.
●​ Comprehensive knowledge of procurement policies, including spot-checks, audit
preparation, and documentation compliance.
●​ Advanced negotiation and market research skills.
●​ Financial forecasting & risk mitigation
●​ Contract & TOR management
●​ Proficient in procurement-related ERP systems, MS Office, and data management tools.
●​ Strong intercultural and organizational skills.
●​ Ability to prioritize, collaborate, and drive efficient processes.
●​ Enthusiastic about knowledge-sharing and fostering team growth.

Education​
Masters in Commodity Expertise​
STATE UNIVERSITY OF TRADE AND ECONOMICS, 2003
Bachelor in Philology, Interpreter – Translator​
STATE UNIVERSITY OF TRADE AND ECONOMICS/Centre of Business Foreign Language, 2003

Certificates

●​ Coursera CertNexus: Solve Business Problems with AI and Machine Learning
●​ IPSM: Category Management and Procurement Strategy Formation
●​ IAPM: Foreign Economic Activity Management
●​ USC: Purchase Logistics

Professional Experience

Procurement & Logistic Officer
Global Emergency Relief, Recovery & Reconstruction (GER3) Ukraine ​
Feb - Sept 2025

●​ Managed end-to-end procurement cycles
●​ Conducted market research and vendor sourcing
●​ Developed RFQs and tender documentation
●​ Performed bid evaluations and price analyses
●​ Maintained procurement trackers and contract systems
●​ Aligned procurement with project timelines and budgets
●​ Coordinated logistics and deliveries
●​ Supported audits and donor reporting

Key Achievements:

●​ Built structured procurement process and tracking system
●​ Developed tender evaluation matrices
●​ Improved compliance and reduced procurement risks

Procurement Officer​
DAI Global LLC, USAID Cybersecurity for Critical Infrastructure in Ukraine Activity ​
May - Dec 2023
 ●​ Coordinated procurement of IT equipment (software/hardware), licenses, internet
services, telecom equipment, audit and data analysis services, marketing and
administrative products and services.
●​ Reviewed incoming procurement requests, ensuring accuracy and compliance with
company requirements.
●​ Ensured all procurements aligned with DAI/USAID and FAR policies.
●​ Verified all requisition documentation, cost estimates, and statements of work against
procurement plans and budgets.
●​ Conducted price/cost/reasonability analysis and coordinated subcontractors.
●​ Establishing cooperation with recipients in terms of supplying/receiving equipment and
signing documents.
●​ Managed procurement processes within operations & procurement systems (TAMIS).
●​ Monitored and tracked project procurement activities and the delivery status of
goods/services.
●​ Performed regular audits of procurement files to ensure completeness, accuracy, and
compliance.
●​ Prepared inventory reports.

Key Achievements: Acted as Procurement Manager during transition period, ensuring business
continuity.

Purchasing and Logistics Manager​
Pechersk School International Kyiv​
2016–2022

●​ Managed local and overseas procurement for school supplies, furniture, IT equipment,
sports gear, medical supplies.
●​ Developed and implemented procurement plans, strategies, and policies.
●​ Conducted market research, negotiations, quotations, prepared and translated
contracts. Oversaw customs clearance, logistics, and document turnover.
●​ Led procurement for new building construction, including planning, expense calculation,
and supplier analysis. Coordinated with architects, designers, and internal stakeholders.
●​ Oversaw complex purchases of gym, swimming pool, science labs equipment, sports
uniforms for classes and competitions.

Key Achievements:
 ●​ Successfully implemented large-scale construction projects by managing logistics and
vendor negotiations.
●​ Enhanced quality of sports uniforms by switching to overseas suppliers, and reduced
costs by 15%.
●​ Led the “Eco-school” project, introducing green or recycled substitutes for stationery.
●​ Reduced cleaning product costs by 30% through effective supplier negotiations.
●​ Enhanced inventory systems to cut costs by 50% through local sourcing strategies.

Project Procurement Coordinator​
UkrTOWER, Kyiv​
2013–2014

●​ Negotiate with customers and contractors, coordinate agreements, and translate
documents.
●​ Maintain project documentation, including orders, invoices, and payments.
●​ Monitor and adjust clearance orders in the database.
●​ Process changes according to price lists and prepare weekly payment plans and reports.
●​ Handle information processing in SAP, including documents turnover.
●​ Collect and ensure the accuracy and timeliness of contractor documentation.
Achieved: 20% reduction in the time required for order processing.

Administrative Procurement Specialist​
Renaissance Life, Kyiv​
2007–2013

●​ Handled administrative purchases, reducing expenses by 15% and centralizing
procurement across branches.
●​ Conducted market research and financial analysis to support budgetary and
procurement decisions.

Languages

●​ English: C1 Advanced
●​ Ukrainian: Native