Наталія

Nataliia KOVALCHUK
[відкрити контакти](див. вище в блоці «контактна інформація»)
[відкрити контакти](див. вище в блоці «контактна інформація»)

Career Summary

Seeking a position as an HR Specialist, HR Manager, or HR Business Partner, where I can apply my experience in HR operations, legal compliance, and document management to support efficient HR processes and contribute to talent development and retention in a dynamic organization.

Skills
Organisation and efficiency
File maintenance
Improving procedures
Deadline-orientated
Database entry
Multitasking and prioritisation
Documentation and reporting
Report development
Compliance with local and international labor laws
Communication skills

Languages - Ukrainian (native) and English(Upper Intermediate Level)

Work Experience
HR Department Assistant, LLC "EGIS UKRAINA", KYIV/Ukraine June 2023 – Current
Preparation of employment contracts, amendments, and personnel changes, ensuring legal compliance and accurate record-keeping.
Create and maintain employee personal files, ensuring timely updates of information in HR systems and registers.
Preparation and submission of documentation for employee vacations, business trips, and other leave requests.
Preparation of documents for foreign workers to obtain visas, temporary residence permits, and employment permits for non-resident workers. Keeping records of migration documents to ensure timely renewal of visas, temporary residence permits in Ukraine and employment permits. Submitting a request to insurance companies to issue insurance for foreigners.
Communication with relevant state bodies: migration centers, administrations, law firms, lawyers.
Providing employees with personnel certificates, extracts from orders, and other documents as requested.
Preparation for implementing military accounting at the enterprise by gathering necessary data and studying relevant legislation.
Actively participating in meetings and departmental activities, addressing organizational issues and contributing to the development of HR strategies.
Attended seminars and lectures on military accounting and labor law updates.
Completed 10 hours of course of professional competences’ development training “Commonality: Integrating veterans into companies” on 10-12 July 2024.

Administrative Assistant, LLC "EGIS UKRAINA", KYIV/Ukraine Nov 2020 – June 2023
Directed incoming mail, interoffice messages and packages to office recipients.
Organised and stored hardcopy files.
Greeted visitors and appropriately directed to designated areas.
Performed administrative tasks, document management and report development for inter-departmental use.
Connected with professionals in outside offices and distant locations to coordinate work.
Helped staff with special projects by setting up schedules and organising resources.
Arranged supplies and spaces for staff meetings and trips.
Maintained organised calendar covering team meetings, trips and appointments.
Answered phones and performed clerical office functions.
Sat in on meetings, hearings and conferences to document activities.
Prepared contract drafts, purchase orders and business correspondence for team.
Organised office documentation for maximum efficiency and team productivity.

Before the start of war worked as an assistant in the international project "Transit corridor improvement project. Review of the national regulatory framework on traffic safety management during road construction works and wild animal road crossings in Belarus". During this, I conducted negotiations with the customer, represented by Minskavtodor, and my duties included the preparation of official letters, covers letters, work agendas, minutes of meetings, monthly reports, drafts of different documents, submission of requests to state bodies, collection of necessary documents, their translation, as well as preparation for meetings and workshops.

Legal adviser of contractual & general legal work, Legal Association "GD" Legal Office", KYIV/Ukraine
Sep 2019 - Jan 2020
Worked with legal documentation (development of projects, preparation for signing, legal analysis and monitoring of implementation), as well as legal support of LTD activities.
Drafted civil and legal contracts (including in English), as well as organized internal constituent documents, drew up powers of attorney, carried out operations on registration, merger, liquidation of foreign companies, opening bank accounts of companies abroad, communication with external partners of companies, engaged in business correspondence with banks and partners abroad.

Assistant Lawyer, Law firm "Moskalenko and Partners", KYIV/Ukraine
Aug 2014 - Oct 2014
Interviewed clients and witnesses to gather data and evidence.
Protected clients' interests during legal proceedings.
Created contracts, real estate transactions and wills to client specifications.
Respected court procedures and adhered to confidentiality practices.
Represented clients at court hearings, tribunals and administrative boards.
Communicated clearly in high-pressure situations, always acting with confidence.
Conducted information analysis on large quantities of data, distilling complex findings into presentable arguments.
Formulated solid cases through research and assessment.
Compiled and presented legal documents in line with standard procedures.
Provided accurate, helpful and up-to-date legal advice on legal matters.
Consulted with clients to inform legal decision-making.

Education

Ascentis Level 1 Award in ESOL Skills for Life: Reading, Speaking and Writing in English
Richmond and Hillcroft Adult Community college
LONDON/UK 2023

Master in Law: Taras Shevchenko National University of Kyiv 2016 KYIV/Ukraine
• Specialization Civil Justice
• Professional qualification Lawyer, Junior Researcher (jurisprudence)

Bachelor of Law: National Academy of Internal Affairs - Law 2014 KYIV/Ukraine