Контактна інформація

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Отримати контакти цього кандидата можна на сторінці https://www.work.ua/resumes/11669664/

Досвід роботи

Executive assistant

з 01.2025 по нині (7 місяців)
Jaguar Land Rover, Remote (Автобізнес та автосервіс)

1. Administrative Support:
•Document Preparation: Drafting, formatting, and finalizing documents, ensuring accuracy and professionalism.
•Correspondence Management: Handling incoming and outgoing communications, including emails, letters, and phone calls, and responding on behalf of the President when appropriate.
•Confidential Information Handling: Managing sensitive information with the utmost discretion and maintaining confidentiality at all times.

2. Calendar and Meeting Coordination:
•Diary Management: Efficiently organizing the President’s schedule, prioritizing appointments, and ensuring timely attendance.
•Meeting Coordination: Planning and organizing meetings, including preparing agendas, coordinating attendees, and ensuring all necessary materials are available.
•Event Support: Assisting in the planning and execution of company events, offsite meetings, and other special occasions as needed.

3. Travel Management:
•Travel Arrangements: Coordinating domestic and international travel logistics, including flights, accommodations, transportation, and itineraries.
•Visa and Documentation: Ensuring all necessary travel documents, such as visas and passports, are up-to-date and organized.

4. Stakeholder Liaison:
•Internal and External Communication: Serving as the primary point of contact between the President and internal teams, as well as external partners and stakeholders.
•Relationship Management: Building and maintaining strong relationships with key contacts, including VIPs, senior management, and external partners.

5. Office and Team Coordination:
•Office Management: Overseeing the daily operations of the President’s office, ensuring a well-organized and efficient work environment.
•Team Support: Collaborating with other executive assistants and team members to ensure cohesive support across the organization.

6. Special Projects and Initiatives:
•Project Management: Leading or assisting with special projects and initiatives that align with the organization’s strategic goals.
•Continuous Improvement: Identifying opportunities to enhance processes and workflows within the President’s office and implementing improvements as needed.

Executive assistant

з 01.2023 по 12.2024 (1 рік 11 місяців)
Royal Bank of Canada, Toronto (Фінанси, банки, страхування)

- Provided comprehensive administrative support to vice president and multiple executives in RBC’s Private Banking division, managing complex calendars, travel arrangements, and high-level meetings.
- Coordinated communications between executives, high-net worth clients, and internal departments, facilitating smooth information flow for critical decision-making.
- Prepared confidential financial reports, regular events presentations, and key documents for executive review, ensuring accuracy and timely delivery.
- Streamlined expense tracking and reporting processes, contributing to improved efficiency in daily operations.
- Collaborated with engagement committees in organizing galas, events, offsites, pr campaigns, celebrations, etc.
- Enhanced executive productivity through proactive problem-solving, attention to detail, and effective multitasking in a fast-paced environment.
- Managed special projects, including process improvements, client service enhancements, contributing to operational efficiency.
- Proactively identified areas for improvement in administrative procedures, implementing new organizational tools to optimize technical requests on the floor and reduce turnaround time of tasks.

Business manager/ Executive Assistant

з 05.2021 по 09.2022 (1 рік 4 місяці)
Microsoft, Київ (IT)

- Supported senior leadership team in managing large-scale business operations, including overseeing budgets, resource allocation, strategic planning, product launches and team building across multiple departments in Ukraine and European regions.
- Led the coordination and execution of key initiatives, such as product development, high-level business meetings with key stakeholders, pr campaigns ensuring alignment with corporate objectives and timely delivery.
- Managed executive calendars and travel logistics globally, prioritizing competing demands while maintaining seamless communication between leadership teams.
- Analyzed business performance metrics and prepared executive reports to support data-driven decision-making and strategic goal-setting for executive leadership.
- Collaborated with cross-functional teams, including product, engineering and sales divisions to drive efficiency and support priority projects across the organization.
- Developed and implemented process improvements in administrative workflows, resulting in enhanced productivity and better resource management.
- Ensured the confidentiality and security of corporate documents, contracts, and high-profile communications while adhering to Microsoft’s compliance policies.

Assistant Translator

з 01.2020 по 05.2021 (1 рік 4 місяці)
Octavis Engineering, Київ (Машинобудування)

- Successfully translated technical documents and correspondence for communication between engineering teams and international clients.
- Streamlined administrative processes, reducing response times for client inquiries and improving overall efficiency in the executive office.
- Coordinated and organized company events, meetings and multi-language conferences, enhancing collaboration with global partners.
- Assisted in project management by tracking deadlines and deliverables, contributing to the successful completion of engineering projects on time.
- Developed and maintained an efficient filing system for both translated materials and executive documents, improving information retrieval and organization.
- Created a new office business model that has been recognized and used during rebranding of the company, improving national offcie operations and leadership management.

Освіта

Kyiv National Linguistic University

Linguistics, Chinese translation, Київ
Вища, з 2015 по 2019 (4 роки)

Second language English

Знання і навички

• Organization of the educational process
• Management of social networks
• Operational CRM
• Documentation management
• Knowledge of banking programs
• Presentation of products
• Business communication
• Making a Professional Development Plan
• Initiative
• High working capacity
• Organization of business trips
• MS Excel
• MS Office
• MS PowerPoint
• Комунікабельність

Знання мов

• Англійська — вільно
• Французька — вільно
• Китайська — вільно
• Іспанська — вільно