Особисті дані приховані

Kseniia Perelygina
Category Buyer Services

Kiev 04071, Ukraine [відкрити контакти](див. вище в блоці «контактна інформація») [відкрити контакти](див. вище в блоці «контактна інформація»)

OBJECTIVE
Seeking a position where I can use my experience and skills, develop my knowledge and expertise contributing to company's success and surpass its goals.

PROFILE
Procurement specialist with 18 years of experience. Strong background involves finding the best prices for supplies as well as getting them in a timely manner. Proven analytical and communication skills that circumscribe contacting suppliers to resolve late shipments or shortages, payment problems, tracking the status of orders and activities, comparing prices to find the best possible deal, implementing and following policies and procedures. Demonstrated ability to work under pressure and dealing with deadlines, reach expected goals of the company and collaborate with colleagues on different fields and levels.

SKILLS & COMPETENCIES
Personal skills & competencies: friendly personality, effective researching, analytical and communication skills proven through work experience, attentive, flexible and able to work in a changing environment, quick learner. Good organizational and administrative skills. Single and flexible team player.
Key Skills: conducting tenders, document flow, financial documentation, leadership skills, policies and procedures, negotiation, analytical and presentation skills, team management.
Languages: fluent in Russian, Ukrainian and English (written and spoken).

EXPERIENCE
“JTI Company Ukraine”, PJSC
Procurement Supervisor, Global Indirect Procurement
07 November 2023 – till now

Main fields of responsibility: Marketing Services. Brands, POSM, Corporate Communications, HoReCa, RRP and BDS (Business Development Strategy) departments. 1-2-1 RRP&RMC Projects, SI (RRP&RMC), Digital, Trade Program (OUT program).
Close cooperation with stakeholders and vendors due to any questions: daily involvement into contracts, payment issues, SAP cases with Brand and RRP teams, close cooperation with BDS department as many of ad-hoc projects appears. Constant cooperation with foreign suppliers with non-standard package of documents, full support of agreement approval inside the organization, cooperation with Legal and Treasury departments.

-Building strong partnership with current vendors and new agencies
-Close cooperation with stakeholders (ATAI support, support in a daily basis with different questions with suppliers, vendors)
- Timely develop Cluster GIP strategic insights, leveraging supplier market intelligence and best practices
-Constant research of the market for finding new vendors
- Support Ploom launch in Ukraine market

“JTI Company Ukraine”, PJSC
Procurement Specialist, Global Indirect Procurement
01 April 2020 – 07 November 2023

Main fields of responsibility:

-Implementation of MSS platform for Winston. GIP was involved into the process of document flow adaptation and approval at the beginning of cooperation and the process was taken under control.
-Support during the transition period from CAS to ATAI.
-Cooperation with GIP HQ with different projects, including Globally selected vendors cases (Nielsen, IPSOS, GFK). Finding the best solutions in payments and agreements issues, coverage questions and fulfillment of the needed product for the Business.
- Constant support of the categories in any daily routine such as – rates mapping, payment terms control, any misunderstandings in between stakeholders and vendors, solving arguable situations.
- Working and supporting the international vendors. During the war – finding the best solution for the payments possibilities in the reality of different restrictions and changing environment.
- From 24.02.2022 till the beginning of July 2022, I was the only responsible person for the department, covering all projects and Marketing tasks– POSM, SPOC projects, Nielsen, the transformation from IPSOS to GFK, and Europa project. I helped IC with various questions and tasks, which appeared after the beginning of the war. Transformation for all the documents from the current agreements to the changed conditions - staff layoff – technical services (PULSE), SPOC projects (Accentica); decrease of the tasks with the possibility of keeping the agreed rates before the war: Nielsen – changes of approach in the researches, IPSOS – different ad hoc projects, and current research approach; shelves production (Sferocon), creative services – possibility to keep the agreed rates and stay on the same arrangements without changes. Support for the Logistics and POSM after the transportation changes – no transportation visa is required.

“JTI Company Ukraine”, PJSC
Marketing Materials Buyer
07 May 2019 - 01 Apr 2020

Interesting projects:
-Launch of the first RRP product on Ukraine market (Logic Compact): Due to the right decision in the Creative Tender, it was possible to cut down the cost from 120M to 40M. Creative Development for Logic Brand: Cost avoidance was achieved in amount of 15% by a number of meeting with DASM (Creative agency) about their concerns due to their involvement to the many existing projects inside of JTI and by the prioritization of Logic project as a main for this period.
- Project “Trip to Barcelona”: proposition not to give all project to one agency and to divide. Due to the proposal of dividing air tickets purchase via Obriy (JTI current travel agency) using awarded miles and all other project (hotels, entertainment, guide tours, meals, etc.) via Geotravel (travel agency), cost avoidance of 15% was achieved.
- SPIC Outfit: The main idea of the conducted tender is to have a pull of suppliers for clothes and shoes for 1 year to be able to choose from a list without Market Research each time. As a result, 6 suppliers from 8 were chosen for further cooperation and this brought the avoidance of Market Research necessity at least 5 times a year. PPO continues to control the procedure following and budgets approvals.
- Creative services for Consumer Engagement: the bonus and prepayment part is taken away from the agreement and fully switched to D030. Cost avoidance was achieved in the amount of 13% (final vs first offer).
- Support to PPO colleagues from G&A group was provided during tender for 2020 insurance services – analyzing the proposals, participation in the negotiation process and meetings, proposals for programs scope – program for newborns and children, suggestion not to combine children from 0-7 y.o. into 1 program, maternity program. As a result the insurance program was reviewed and adjusted to suit JTI corporate needs and expectations.

“Lactalis-Ukraine”, SC
Procurement Specialist
January 2017-May 2019

The main fields of responsibility are: HR activities, IT, administration, marketing and trade-marketing departments.
Key Job Activities:
•Leading different projects and events from the start to the receiving the feedback from both sides like: company’s participation in the 25th annual Сharity marathon in Kiev, Culinary training for the HoReCa department, organization of the quest for the Commercial team, HR project – “The best employee”, “Thank You for support”. Audit tender for Finance (saving 56% vs budget). Leading main training activities for different departments.
•Providing tenders and FMV for HR, IT, administration, marketing and trade-marketing departments.
•Negotiation with suppliers and vendors for competitive price and good service.
•Controlling of the fulfillment of the agreements from both sides.

“GEOPROFF”, LLC
Financial & Contract specialist
November 2014 – December 2016

The main task in this position is to give support of agreement flow, including managing of agreements, tenders and FMV, and cooperation with government institutions in geology field.

Key Job Activities
• Providing tenders/FMV - administrative sector.
• Working with vendors and suppliers on different questions - contracts preparation, payment status, solving and negotiation different questions started from contract; preparation to financial documents, negotiation with government statements and suppliers.
• Constant control of compliance of the materials obtained contracts, specifications, monitoring the timely invoicing and all related documents.
• Analysis and control expenses - budgeting, control of cash-flows, analysis of expenses and profit.
• Developing and implementation of policies and procedures in different fields.

„JOHNSON & JOHNSON“, LLC (JANSSEN CILAG)
Procurement Specialist/ Finance Analyst
December 2010 – December 2013

The major objective of this position was to provide company’s clients with procurement and finance support during the cooperation. The main responsibilities were focused on maintaining, coordinating and implementing compliance, finance and procurement policies and procedures, providing tenders and FMV, working with the CIS countries on different tasks related to budget following, and PnL’s and agreements support.

Duties and responsibilities
• Providing tenders/FMV in the administrative sector in Ukraine for Pharma sector according to main marketing department needs (stationery, car and fleet sector, insurance, souvenirs and marketing activities, sponsorship, marketing events, IT activities, compliance agreements etc.) - agreements preparation, tracking, full control of a payment status, solving and negotiation different questions started from agreements preparation till close financial documents, constant control of compliance.
• Maintain existing and selection of new suppliers and vendors in accordance with company requirements, control of obligations fulfillment to suppliers, adaptation of agreements according to company policies, and negotiations with vendors and suppliers.
• Leading the transition process - transfer of agreements with vendors (marketing, administration, car fleet, administration department etc) from outsourcing company to new legal entity and implementation of new payment and contract policies in strict period - 1,5 months.
• Development and implementation of different procedures - CIS Financial payment policy, Vendor SOP, Limits policy; examination of documents asserting qualification data procurement proceedings.
• Leading and follow-up the PR/PO system, Ariba, SAP etc.
• Analysis and control of expenses for Pharma sector in CIS - PnL's, budgeting, control of cash-flows, weekly sales review, business plan formation, analysis of expenses and profit.
• Development, initiation, maintenance, and revision of policies and procedures for general operations of the Compliance Program and its related activities to prevent illegal, unethical, or improper conduct.
• Monitoring and coordination of compliance activities of other departments to remain abreast of the status of all compliance activities.

“BAYER”, LLC
Finance and Procurement Department Specialist
September 2008 – June 2010

The major task of this position was to provide full support of the procurement process due to procedures and policies in the company. My main responsibilities included agreements coordination and financial support of suppliers and vendors, searching for better conditions for the company and solving different problems and question during cooperation with them.

Duties and responsibilities
• Providing tenders, preparation, and coordination, drafting and tracking of agreements.
• Contribution to the budget formation and market analysis.
• Working with financial documents (expense reports of the field force, drafting agreements and preparing various documents for the different activities).
• Business and cycle meetings coordination, leading documents and agreements preparation processes;
• Support of team work processes in the field force department, assist to the Filed Force manager demands etc.

IBR (INSTITUTE OF INTERNATIONAL BUSINESS RELATIONS)
Administrative Specialist
May 2007 – April 2008

The major task of this position was to give full support for the students and lectors during the study process. The main responsibilities included agreements between parts, purchasing of all needed books and materials for students. As the studies were mainly held abroad, I was the key person between students in Ukraine and professors abroad and was responsible for solving all questions, which had appeared during the year.

Duties and responsibilities
• Organizing business meetings and summits, conduction of the business correspondence;
• Purchasing of the office needs due to procedures of the company;
• Working with the financial documents, visa departments in the embassies;
• Leading and controlling of the administrative needs and demands – preparation and coordination of the agreements between lectors and students.

ACCOMPLISHMENTS
June 2013 – got the "Encore award" in recognition of a special achievement for outstanding support during period of transition – transfer around 200 agreements from the outsourcing company to new legal entity and implementation of the new payment and agreement policies in strict period - 1,5 months.

February 2012 – Worldwide Award "The most cooperative ICD user" – transfer around 800 agreements into the International Contract Database within two months.

EDUCATION
University: Academy of Municipal Administration, Kiev, Ukraine (2003-2007)
Specialization: Finance
Qualification: Bachelor’s degree

University: Kyiv National Economic University, Kiev, Ukraine (2010-2011)
Specialization: Finance Controlling
Qualification: Master Degree of Finance

CIPS Certification