Вікторія

VICTORIA IEGOROVA

Kyiv, Ukraine
[відкрити контакти](див. вище в блоці «контактна інформація»)
[відкрити контакти](див. вище в блоці «контактна інформація»)
Professional experience

06.2023 - current
11.2020 – 04.2023

11.2019 – 10.2020
12.2016 – 10.2019
03.2018 – 10.2019

Alinea International Ltd., PROTECT Project (phase 2) – Operations Manager
Alinea International Ltd., PROTECT Program – Finance and Administrative Manager
• Ensure adherence to internal controls and procedures, and compliance with Alinea’s financial management procedures and donors’ requirements;
• Assist with the achievement of financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, and analyzing variances;
• Provide financial data and input for budget control and program reports;
• Manage documentation and operations in relation to bank account;
• Manage the program field cash flows; ensuring adequate funds available for operations in Ukraine;
• Manage non-cash payments; ensuring adequate funds available for program operations in Ukraine;
• Ensure compliance of program field contracting and reporting with Ukrainian financial and taxation regulations;
• Oversight of program field accounting, procurement and financial systems in collaboration with Canada-based Controller;
• Preparation and submission (both online and offline) of timely consolidated program financial reports; including but not limited to: timesheets and invoices, vouchers, monthly ledgers summarizing all local expenditures, bank reconciliations, advance requests, cash counts;
• Support the program logistics and field operations (events, workshops, study tours, other activities offline and online);
• Supervise PROTECT Project Officer and IT Expert in managing their duties;
• Translate all receipts, invoices and any other appropriate documentation into English;
• Manage the project HR – recruitment, conducting interviews, administration system, including contract preparation, under the supervision of the Project Field Director, filing and facilitating personnel files, employment contracts, taxes, pension, severance;
• Manage and coordinate the procurement and control of office rental and supplies, rental equipment agreements and contracts, and executing inventory control.

Agriteam Canada Consulting Ltd., SURGe project – Finance officer
Agriteam Canada Consulting Ltd., EDGE project – Finance assistant
NORLAU project – Finance assistance
• Review and ensure that all expenses are in accordance with approved budgets,
• donor regulations, and organization’s policies;
• Facilitate non-cash payments through on-line banking system;
• Maintain the Cash Box and all associated accounting such as payments and
reimbursements;
• Translate Project financial documentation into English;
• Prepare monthly Finance reports - Accounts Ledgers, Pivot Tables and Site
Reconciliation;
• Prepare Project Field Advance forms and Wire transfer forms;
• Draft Agreements and Contracts with employees, private entrepreneurs,
suppliers, partners, etc.;
• File and maintain in order all Project documents, both paper and electronic
• versions (Timesheets, Contracts with Suppliers and Partners, HR Documents);
• Assist the staff in providing them with relevant information regarding the
• financial aspects of their daily work;
• Calculate and prepare payroll transactions, submit necessary documents connected with local staff salary calculations;
• Order furniture, equipment, supplies and maintain an inventory of office supplies; make sure that all procurement follows the procurement guidelines;
• Assist with the achievement of financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, and analyzing variances;
• Monitor local financial conditions, reporting on significant changes e.g. exchange rates, inflation, taxation that may affect the operations of the project;
• Participate in project planning, implementation, where possible – improve program and service quality by devising new applications, updating procedures;
• Support the program logistics and field operations (events, workshops, study tours, other activities offline and online) by managing related financial efforts; including but not limited to: ensuring relevant payments and reimbursements, managing appropriate documentation, receipts and records.

01.2010 – 12.2016
Embassy of Sweden in Ukraine, Visa Section – Migration and social media assistant
• Conduct interviews in cases concerning residence permits and visas;
• Receive and register applications concerning Schengen visas, residence- and work permits;
• Issue visa stickers and process emergency alien’s passports;
• Responsible for making sure that migration related questions from official authorities (both Ukrainian and Swedish), International Organizations, and the public are handled and responded to accordingly;
• Translation work;
• Prepares the Section’s outgoing diplomatic pouch to the Swedish Migration Agency;
• Interaction with mass and social media.

Education
2002 – 2008

04.2005 – 05.2005
2006 – 2007
05.2023
Kyiv Slavonic University
Faculty of International relations and world policy, Master of Political science and International relations

Kyiv Slavonic University, Training of Conflict management and Mediation
Kyiv Slavonic University, Training and practice of Psychology and Pedagogy
INSO – Crisis Management Training

Other skills & occupations
Experience of computing
Word, Excel, Open Office, Office 365, MS Teams, Power Point, accounting software BAS 1C, Google Docs
Languages
Soft skills
English, Swedish, Ukrainian, Russian
Diplomacy, adaptability, positive attitude, emotional intelligence, work ethic, ability to learn, deadline-oriented