Олександра

Oleksandra Obraztsova
Kyiv, Ukraine • [відкрити контакти](див. вище в блоці «контактна інформація») • [відкрити контакти](див. вище в блоці «контактна інформація»)

Professional Summary
Highly skilled Procurement Manager with extensive experience in managing procurement processes, optimizing
efficiency, and driving cost savings. Proficient in project budgeting, procurement strategies, forecasting, and
implementing innovative tools for tracking procurement data. Adept at managing conflict, mitigating risks, and
resolving claims to ensure smooth operations and successful project completion. Procurement professional with
more than 14 years of experience with various positions in supply chain, procurement and operations in
international companies, construction, and NGO. Proven ability to lead projects in multi-cultural environment.
Team-building skills with cross functional working capabilities through all steps of procurement to implement new
approaches and processes, taking an active part in adapting new members of teams and experienced colleagues
in the procurement and transition process through best practices and procedures.

Accomplishments
ERP programs – SAP, JRMS, OSCAR; JDE, 1C;
MS Office, MS Project.
IBM Lotus Notes.

Language skills:

English – Advanced Ukraine – Native Russian – Native

Skill
Strategies and Operational Negotiating Supply chain management
Procurement

Contracting Quality Assessment Supplier relationship management

Tender management Stakeholder management Team management

Sourcing Claims Resolution Risk Mitigation

Conflict Management Procurement Strategies SWOT analyses

Working in uncertainty and limited
Forecasting supply

Education
Italy, Rome Business School, October 2021 – September 2022
International Master of Business Administration

Kyiv State University of Architecture and Construction, September 2012 – May 2014
Project and Programs Manager
Master’s degree - Project Management

Kharkov State Technical University for Construction and Architecture, September 2008 – June 2012
Hydraulic Engineering (Water Resources)
Bachelor’s degree Water engineering

Experience
Project Procurement Manager, April 2023 – March 2025
DAI ERA LLC (USAID Contractor) https://www.dai.com/
BCP Renovation and Reconstruction Project. Working to improve Ukrainian’s border crossing points (BCPs).
USAID ERA is enhancing the infrastructure and operational efficiency of Ukraine’s BCPs.Through strategic
collaborations and the deployment of state-of-the-art technology, these improvements will strengthen the logistical
capabilities and contribute to the economic resilience of Ukraine. The substantial progress in upgrading and
assessing a significant number of BCPs demonstrates the effectiveness and impact of the USAID ERA’s work on
BCPs to support the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI),
Ukrainian Railways (UZ), and State Customs Services, to upgrade border crossing points (BCPs) to improve grain
trade and export volumes.

●​ Spearheaded strategic procurement processes, achieving 21% cost savings through competitive tendering,
SWOT analysis, and negotiations with domestic and international vendors, reducing logistics costs and
delivery timelines.
●​ Managed end-to-end procurement cycles for materials and construction works, including planning,
sourcing, solicitation, evaluation, contracting, and payment certification, ensuring alignment with project
objectives and timely delivery.
●​ Ensure procurement activities aligned with overall project objectives and contributed to successful project
delivery.
●​ Expanded supplier database by onboarding more than 60 new vendors through rigorous technical and
financial assessments, fostering competitive pricing and reliable supply chains. Created supplier database.
●​ Administered FIDIC-based contracts (Yellow and Red Books), ensuring compliance with contractual terms,
managing variations, and resolving disputes to maintain project timelines and budgets.
●​ Led a team of 5 procurement officers, providing mentorship and aligning team efforts with project goals to
deliver within scope, budget, and schedule.
●​ Ensure team alignment with project goals and objectives, providing guidance and support to achieve
successful outcomes.
●​ Develop and manage project budgets, ensuring efficient allocation of resources, control costs and deliver
projects within budgetary constraints.
●​ Enhance procurement trackers and reports, ensuring accurate and timely communication of project status
to stakeholders.
●​ Serve as a key member of the project reporting team, follow project timelines and reporting schedules.
●​ Successfully negotiated contract disputes and resolved conflicts with vendors, contractors, and internal
stakeholders, maintaining project momentum and budgetary constraints.

●​ Projects:

➔​ Repair of the road pavement and structures of the Yahodyn-Dorohusk, budget USD 1,528,334.65, duration
6 month.
➔​ Procurement and installation of LED lamps to illuminate the territory of checkpoints along the border in
western Ukraine USD 1,889,021.87, duration 9 month.
➔​ Installation prefabricated buildings for checkpoints along the border in western Ukraine, budget USD
1,381,470.89, duration – 14 mon ths.
➔​ Control and support of repair and construction works along the border in western Ukraine, budget USD
8,527,622.00, duration – 12 months.

Procurement Specialist December 2022 – March 2023
Food and Agriculture Organization of the United Nations in Ukraine (FAO) www.fao.org/

●​ Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment, and receipt of
goods and Services, receipt of performance bonds or other necessary documentation. Quantity of closed
purchasing cases for 2 month – 15.
●​ Communicate to the Project Team in relation to the assigned procurement actions, assist with the correct
preparation and Submission of new Procurement Requests.
●​ Review invoices of incoming goods, transportation services and custom’s clearance fees for accuracy.
●​ Sourcing the new vendors: document review, registration – were added 9 new Suppliers.
●​ Arrange the delivery of goods to their final destinations.
●​ Provide advice and support to other Procurement colleagues and to clients across the Organization on
procurement procedures.

Purchaser June 2018 – December 2022
Mission of the International Committee of the Red Cross (ICRC) in Ukraine (NGO) https://www.icrc.org/

●​ Analyze requests of program department for purchase goods/equipment, draft technical specifications,
project follow-up for category:
- Technical equipment, services
- Construction materials and works
●​ Sourcing and preparation tender documents (RFQ, RFT, ITB, RFP) , evaluation of tenders.
●​ Contracting and framework agreement management for goods and services in accordance with internal
procedures
●​ Participation in planning of transport arrangement, distribution, and communication to final beneficiaries in
according to schedule of delivery in contract/PO conditions
●​ PO creation in ERP systems, change, receipts, prepare documents for payment,
●​ Implementation of contract strategy, including tendering processes and evaluation, contractor appraisal
and compliance with internal policies, analysis local and ICRC legal and financial conditions, risk assessment.
●​ Participation in the process of sourcing new suppliers, pre-qualification and quality assessment
Projects:
‒​ Generators and Mobile Power Plants (during 2022) - CHF 5,815,686.00
‒​ Construction materials and tools for shelters (module units) - CHF 2,852,698.50
‒​ Other support emergency project (Water tanks, goods for water supplying system) – CHF 365,354.00
●​ Total amount of completed purchasing projects in 2021 consists of CHF 900,150, total amount of
completed projects is 45. Total amount of contracts in 2022 has been consist of more than CHF 8,800,000.00, total
amount of all procurement projects 71 till the end of October 2022.
●​ I found analogue of chlorinator which our organization donate to water suppling organization. Analogue
cost, which I found, is less in 10 times then we bought before. It has been helping our organization save more
500,000.00 EURO per year.
●​ In May 2022, was found new manufactory of metal furniture who won a tender. It is help us to save CHF
53,000.00.

Purchase Department Manager, 15.01.2018 – 08.05.2018
LLC “SPS BUD” https://spsbud.kiev.ua/

●​ Effective planning, organization, and coordination of all construction procurement activities.
●​ Selection and integration of new and current personnel to the procurement process.
●​ Timely adjustment of employees’ work.
●​ Successfully management of procurement department and logistics.
●​ Forecasting, scheduling and control goods and services delivery.
●​ Transportation search and tracking of delivery to facility warehouse.
●​ Negotiations, contract management, control accounts payable and accounts receivable with suppliers and
customers, claims management.
●​ Budgeting analyses and controlling for procurement of material assets.
●​ Analysis and avoiding of risks in working process with all counterparts in logistics.

Material & Technical Supply Manager, 13.06.2016 – 11.08.2017
LLC “SOCAR ENERGY UKRAINE” https://socar.ua/

●​ take part in draft specification of BOQ and identification criteria for supplier selection and offers evaluation
per project
●​ supplier relationship development, planning strategic cooperation
●​ tender management and evaluation bidder offers and select the best conditions and price
●​ track and analyses data to provide recommendations for procurement process improvement.
●​ consolidate BOQ and contracts follow-up from their award date till completion in accordance with internal
procedures
●​ control accounts payable and receivable
●​ focal point for primary bookkeeping with providers and customers
Achievements:
Management of contracts, purchase orders and framework agreements. Total amount of completed purchasing
projects is EUR 5,340,000.00

Purchase Assistant, 13.05.2011 – 22.01.2016
Technology Management Company Inc. in Ukraine

●​ Arrangement of tender process according to the Procurement Policies and Rules of European Bank for
Reconstruction and Development.
●​ Monitoring of incorporation of supplied material assets into construction facilities and their parts.
●​ Involvement in annual and unscheduled inventory reviews of material assets.
●​ Enrolling and removing from the register material assets supplied for the Project needs.
●​ Monitoring of works implementation stages from the standpoint of their compliance with the contract scope,
quality and durations.
●​ Review of changes and notifying the Contractor about new laws (amendments to the laws), normative and
legal deeds, which are mandatory according to the contract.

NSC Project Secretary (ChNPP), 02.07.2007 – 12.05.2011
Technology Management Company Inc. in Ukraine

●​ Incoming correspondence control.
●​ Data bases operation as regards receipt, distribution, registration, classification,
●​ Archiving and project correspondence storage.
●​ Correspondence checking, preparation, editing and issue for signature and sending.
●​ Controlling of access to confidential project documents.
●​ Completing sets of engineering documents and their distribution to the Contractor and to the Employer.
●​ Review of the incoming Contractor’s documents for the purpose of arrangement of access to the site from
the standpoint of their completeness and consistency with health and labor protection normative deeds.

Courses / Certificates
●​ Certificate No. UPMA.C.01.00568 Level “С”, Project Management, IPMA, Ukrainian Project Management
Association “UkrNet”.
●​ Certificate of Completion Online Training "Introduction to Procurement", Developed by the United Nation
Population Fund (the UNFPA).
●​ Certificate of Completion Online Training "Ethics to Procurement", Developed by the United Nation
Population Fund (the UNFPA).
●​ Online training course “Effective Time Management”.
●​ Certificate of Completion Course “Types of Conflict”, Developed by University of California, Irvine, April
2020.
●​ Certificate of Completion Course “Leadership Essentials Program” Developed by IMD Business School,
Switzerland, March 02 – April 30, 2020.
●​ Certificate of Completion Course “Corruption”, Developed by University of Pennsylvania, Wharton, March -
April 2020.
●​ Certificate of Completion Course “Emergency Procurement International”, by Training Centre of the ILO
(ITCILO), November-December 2020.
●​ Certificate of Completion Course “Management Company of the Future”, by University of London,
May-June 2021.