Dariia

DARIA HELA
Vancouver, BC • 437-665-3524 • [відкрити контакти](див. вище в блоці «контактна інформація»)
PROFESSIONAL SUMMARY
Adaptable HR and administrative professional with comprehensive experience in full-cycle recruitment, payroll coordination, and data management. Skilled at maintaining compliance with organizational and regulatory standards, including BC labor laws and unionized environments. Demonstrates familiarity with collective agreements, library systems, and the ability to deliver exceptional customer service. Adept at collaborating across diverse teams, optimizing workflows, and driving efficiencies in high-volume settings. Capable of building AI agents to automate applicant flow analysis and enhance recruitment process efficiency.
KEY SKILLS & COMPETENCIES
• Full-Cycle Recruitment & Talent Acquisition: Job postings, applicant screening, interview coordination, onboarding
• Compliance & Confidentiality: Deep understanding of BC labor laws and collective agreements; experienced in handling sensitive HR/financial data
• Unionized Workplace Familiarity: Proven ability to operate under collective agreements, ensuring adherence to union protocols
• Data Management & Reporting: Proficient in Excel (pivot tables, VLOOKUP), VBA coding, macro automation, financial analytics, and recruiting metrics
• Power BI Reporting & Dashboard Design: Skilled in building interactive HR dashboards, visualizing recruiting metrics, and automating workforce analytics using Power BI
• AI Agent Development: Skilled in designing and deploying AI-powered workflow agents for HR and administrative process automation
• HRIS & ATS Proficiency: Advanced-level applicant tracking (JazzHR, Indeed, Monster, ZipRecruiter)
• Payroll & Budget Analysis: Payroll processing, direct deposits, budget vs. spend reporting
• Administrative Coordination: Calendar management, meeting preparation, document creation, multi-tasking
• Customer Service & Communication: Liaising with candidates, employees, and crossfunctional teams; providing reception services
• Knowledge of Library Systems: Exposure to library operations and protocols through volunteer work in Denmark; adaptable to local library contexts in BC
• Languages: Fluent in English, Ukrainian, Russian, and Danish , Polish, adaptable to global and multicultural teams
PROFESSIONAL EXPERIENCE
Smart Circle International — Vancouver, BC
December 2023 – Present
(Multiple HR & Administrative roles across various branches under Smart Circle International.)
Human Resources Recruiter | LMSolutions
• Managed high-volume talent acquisition for up to seven clients (social media postings, screening, and interviewing).
• Maintained advanced ATS workflows (tracking applicant status, scheduling interviews, generating reports).
• Collaborated with hiring managers on job advertisements and recruitment strategies to reduce time-to-hire.
HR Coordinator / HR Assistant | MoonshotMarketing
• Provided daily administrative support to HR leadership, including calendar management, meeting preparation, and documentation.
• Scheduled orientations and training sessions, ensuring a seamless new-hire onboarding process.
• Conducted background checks (Rogers) and addressed employee inquiries related to policies and payroll.
• Ensured HR processes complied with BC labor standards where applicable, maintaining strict confidentiality and accuracy.
Talent Acquisition Specialist | Royal Legacy Marketing
• Handled full-cycle recruitment: interviews (Zoom/in-person), reference checks, and offer negotiations.
• Analyzed recruitment budgets (budget vs. spend) to optimize resource allocation.
• Monitored interview show-up rates and recommended improvements to boost candidate engagement.
• Advised hiring managers on best practices related to collective agreements and fair hiring processes.
HR & Payroll Administrator | Revitalize Marketing
• Oversaw payroll processing (preparing paychecks, direct deposits, and record reconciliation).
• Managed digital onboarding in APEX, ensuring accurate HRIS data entry.
• Prepared monthly financial reports on payroll and benefits, maintaining strict compliance with company policies and relevant labor regulations.
Vangen – Vra, Denmark
September 2019 – August 2023
Administrative and HR Assistant

• Processed payroll and administered employee benefits, maintaining accurate financial and HR records.
• Conducted budget monitoring (budget vs. spend) and produced comprehensive reports to inform management decisions.
• Assisted in new-hire onboarding logistics, scheduling orientations and ensuring policy communication.
• Provided administrative support to senior staff (calendar management, meeting coordination, document preparation).
• Handled confidential employee data in line with Danish labor and company regulations.
KØBMANDSGAARDEN BED & BREAKFAST – Hjorring, Denmark
May 2017– August 2021
Receptionist and HR Assistant
• Provided front-desk services, managing bookings and offering customer support to guests and staff.
• Maintained accurate reservation records and initiated organizational improvements for better operational efficiency.
• Supported daily administrative tasks such as answering inquiries, processing payments, and coordinating schedules.
EDUCATION
Bachelor’s Degree in Economic Cybernetics | June 2021
CERTIFICATIONS & TRAINING
• HR Digital Transformation (AIHR) (in progress)
• Talent Acquisition & Hiring Practices (LinkedIn Learning)
• People Analytics & Reporting (Wharton Online) (2024)
• SHRM-CP Certification (targeted for 2025)
• Human Resources Management Certificate
• HR Metrics & Reporting with Excel and Power BI

NOTABLE ACHIEVEMENTS
• Reduced time-to-hire by 20% through streamlined recruitment workflows and improved ATS usage.
• Boosted orientation attendance by implementing standardized reminders and follow-up procedures.
• Built an AI agent to analyze applicant pipelines and recruitment budget efficiency, enhancing decision-making for HR leadership.
• Maintained 100% payroll accuracy, reconciling monthly reports with zero discrepancies across multiple clients.
VOLUNTEER EXPERIENCE
Danish Cultural Association – Denmark
June 2022 – May 2023
Community Event Coordinator
• Planned and executed community events, managing budgets and logistics.
• Created promotional materials using Canva to increase event visibility and attendance.
Danish Royal Library – Copenhagen, Denmark
Administrative Volunteer
January 2023 – May 2023
• Gained operational understanding of library systems, assisting with data entry, workshop organization, and community outreach.
• Supported staff with clerical tasks, including filing and patron assistance, which reinforced knowledge of library protocols and best practices.
References available upon request.