Катерина

Kateryna Mochulska
Birthday: September 25, 1990
Place of residence: Kyiv
Experience
February 2017 – at present
Ukrsibbank, Kiev
Specialist in internal communications/PA for Deputy Bank Director
• Managing business schedule of Director;
• Providing administrative assistance to Director: coordinating meetings, booking tickets and hotels, visa,
insurance, transfers, preparing documents;
• Preparing for the meetings and video calls;
• Handling and organizing foreigners' visits: organizing tickets/accommodations and evenings activities;
• Taking part in organization and holding of corporate conferences and meeting;
• Organizing different events/bank holidays;
• Translating the documents;
• Preparing presentations, collecting /analyzing information ;
• Working with bank's web site;
• Ordering exhibition equipment;
• Searching for contractors and ordering printing and promotional products;
• Monitoring the use of printing and promotional products;
• Preparing materials for journalists and communicating with them;
• Giving an accounts of director's business expenses;
• Reporting of business trips;
• Training/consultation for the bank's staff ;
• Collecting/reporting of NPSe.
January 2015 – December 2016
VFG (Finance Company) ,Kiev
Personal/Administrative Assistant
• Provided continuous, high quality support to GD. Coordinated schedule, appointments and travel arrangements; managed expense account and recovery;
• Provide general secretarial / administration support to senior managers & Directors;
• Assigned and regulated clerical/secretarial functions – delegated work responsibilities among the office personnel;
• Provided translation assistance on request;
• Interacted with organizational staff, executives, clients, vendors and visitors on a daily basis;
• Organized the scheduling of meetings, conferences, and events;
• Ensured hotel & train/flights reservations, car transferring, administered travel/other expenses;
• Coordinated all administrative process in case of arrivals/departures, including being the 1st contact for all orientation needs;
• Registration & control of incoming invoices, distribution of invoices between responsible departments;
• Paper work and correspondence with other companies;
• Providing Taxi coupons to employees (according to the Taxi services using Instruction)
July 2013 – October 2014
Profimed-Service ltd., Kiev

• Full 24/7 support of the Manager;
• Schedule meetings/conducting meetings;
• Filter emails and highlight urgent correspondence, reminders; Signing Contracts;
• Creating cash and expenses reimbursement request;
• Visa and passports for the Manager, his family, family friends;
• Staff recruitment: teachers, drivers, nannies, cleaning ladies, cooks, gym trainers, architectors, designers;
• Creating procedures and instructions;
• Manager's health: diet, menu, cook search and meeting with most well-known cooks living in Ukraine and abroad, food ration, setting up of the menu gym, searching a gym trainer etc.;
• Car/apartments rental all over the world; Work with Ukrainian, English, and American concierge service;
• Cars maintenance, full control over 3 cars of the Manager, delivery cars abroad, work with boarders, etc.;
• Renewal of the documents such as: passports, marriage certificate, kids birth certificate, Agreements of Purchase and Buying for the apartment, driving license, car certificates, translation of all these documents; credit cards;
• Translate projects from Ukrainian into English.
• Work with lease agreement (legal advice office, sign it in General Director). - Organization and coordination of regional offices.
• Providing support to HR( search information for corporate newspaper, translation CV into English, help with organization of corporate celebration of New Year, 23 of February, 8 of March).
July 2013 — December 2013
Intellecom ltd., Kiev
Office manager
• Receive phone calls.
• Provide full office support.
• Meeting of visitors and guest.
• Distribute incoming letters to office.
• Maintain reports for general Director.
• Arrange and support corporate meetings.
• Maintain orders for staff.
• Search and selection of CV.
• Conduct telephone and personal interviews with candidates for vacant position.
• Employee orientation and adaptation.
• Drawing description of vacant positions.
• Management of labor books and personal files of employees.
• Creating job descriptions.
• Formation of schedule vacations.
Education
2007 – 2013 Kyiv National Taras Shevchenko University
Foreign languages, linguist, translator, teacher of Japanese and English languages.
Add. courses
2025 Marketing Manager ( The course created in partnership with COMFY and offered through Prometheus MOOC platform)
Skills:
• Excellent communication skills, able to liaise confidently with senior management;
• Good understanding of Director level responsibilities;
• High level of accuracy, an excellent level of attention to detail;
• Able to work on my own initiative and to tight deadlines;
• Ability to prioritize workload in a demanding team environment;
• Experience & knowledge of Microsoft Office, PowerPoint, Excel, Outlook, SAP, Canvas, Photoshop ;
• Initiative;
• Reliability;
• Stress tolerance.
Languages
English – advanced, Japanese – upper-intermediate, Ukrainian – fluent, Russian – fluent