Daria

DARIA MAIKO
EXECUTIVE ASSISTANT
Warsaw, Poland | [відкрити контакти](див. вище в блоці «контактна інформація») | [відкрити контакти](див. вище в блоці «контактна інформація»)

Office Coordinator with strong background in executive and administrative support, office organization, and
cross-functional coordination. Proven ability to manage complex calendars, organize travel, and oversee
daily operations in both business and private settings. Experienced in setting up office spaces, coordinating
with vendors and external partners, and supporting corporate events.

AREA OF EXPERTISE

Travel Coordination Proactive Support Confidentiality and Discretion
Financial Reporting Client Service Excellence Flexibility

PROFESSIONAL EXPERIENCE

Personal Assistant / Office Manager November 2024 - Present
As a Personal Assistant:
Coordinate the executive’s calendar, including booking meetings and managing reservations for
venues and events.
Maintain financial tracking through spreadsheets: manage invoices, monitor expenses, and ensure
timely payments.
Liaise with household staff (driver, housekeeper) and external contractors to ensure smooth daily
operations.
Provide care and logistical support for household pets, including scheduling grooming, veterinary
visits, and transport.
Organize comprehensive travel arrangements for the executive, team members, and selected
partners or guests — covering flights, accommodations, transfers, restaurants, entertainment, and
car rentals.
Manage inventory and oversee regular ordering of essential supplies to ensure availability at all
times.
Schedule and coordinate appointments across institutions — including clinics, wellness centers,
laboratories, and salons.
As an Office Manager:
Ensure the office is fully equipped and prepared for the executive’s comfort and day-to-day needs.
Collaborate with legal and accounting teams on staff employment matters, reporting, and document
management, including processes for onboarding and legalization.
Serve as the main point of contact for external vendors and office contractors, overseeing ongoing
services and resolving issues as needed.Develop and implement office policies and procedures to
streamline operations and enhance efficiency.
Facilitate communication between departments to ensure alignment and collaboration on cross-
functional projects.
Organize corporate events, including meetings, workshops, and team-building activities, ensuring all
logistical details are meticulously planned.
 Manage office budgets, track expenditures, and provide regular financial reports to senior management.
Conduct regular assessments of office operations to identify areas for improvement and implement
innovative solutions.
Foster a positive office environment by promoting teamwork, recognizing achievements, and
encouraging professional growth among staff members.

Family office - NDA December 2023 - November 2024
Personal Assistant & Travel Coordinator
Organize family schedules and activities.
Plan and execute family events and gatherings.
Handle personal banking and financial tasks.
Supervise and coordinate household staff, including hiring and training.
Provide administrative support, including document management and filing.
Organized end-to-end travel experiences for VIP clients, from flight scheduling to ground
transportation, luxury accommodation, and unique excursions, guaranteeing a flawless travel
experience. Acted as the primary contact for clients and aviation partners, quickly resolving any
issues and adjusting plans to meet evolving needs.
Excellent interpersonal skills in liaising with international clients, partners, and foreign-based guests.
Regularly provided high-level support in coordinating travel logistics for foreign VIP guests, ensuring
their smooth arrival and departure, as well as their comfort throughout their stay.
Attention to detail and personalized service to provide client satisfaction.

Executive Assistant & Office Manager
Managed executive calendars, travel arrangements, and correspondence, facilitating smooth
executive operations.
Coordinated corporate meetings, events, and conferences, including logistical planning and
arrangement of venues, vendors, and schedules.
Organized and maintained records, databases, and filing systems to ensure accurate and accessible
documentation.
Played a critical role in enhancing office functionality and supporting executive needs through
proactive problem-solving and time management.Developed and implemented effective
communication strategies to streamline information flow between executives and team members,
enhancing overall productivity and efficiency.
Cultivated strong relationships with vendors and service providers to negotiate favorable terms and
ensure the highest quality of service and materials.
Spearheaded office redesign and improvement projects, focusing on sustainability and modernity to
create an inspiring and efficient work environment.
Provided mentorship and training to junior staff, fostering a collaborative and supportive team
culture that encouraged professional growth and development.
Demonstrated adaptability and resourcefulness in handling unplanned situations, ensuring
continuity of operations under all circumstances.
Project Manager - Raccoon School January 2023 – October 2023
Directed project execution for a foreign language school, enhancing operational efficiency and
achieving project goals.
Developed and managed project budgets, carefully monitoring expenditures to remain within
financial constraints.
Ensured timely delivery of quality-focused project outcomes aligned with client and organizational
expectations.
Led a team to execute projects effectively, maintaining high standards in task monitoring, issue
resolution, and resource allocation.

EDUCATION

Beetroot Academy December 2022 - March 2023
Project Manager
Coursera September 2023 - November 2023
Project Management

ADDITIONAL INFORMATION

Languages: English - B2, Russian - Native, Ukrainian - Native, Polish - A2, French (just started)
Ukrainian Passport
Work Flexibility: Availability to work outside regular hours or remain on-call to address urgent
matters as needed.