Контактна інформація

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Отримати контакти цього кандидата можна на сторінці https://www.work.ua/resumes/2620480/

Досвід роботи

Administrative & Executive Assistant and HSE Coordinator - Ukraine

з 05.2019 по 12.2025 (6 років 8 місяців)
Advanta Seeds Ukraine, LLC, Дніпро (Сільське господарство, агробізнес)

Administrative & Executive Assistant
Primary Job Responsibilities:
- Drafting contracts, developing standard wording, updating existing agreements, translation of corporate agreements, such as lease agreements, supply agreements, purchase agreements, service agreements, ensuring contract compliance with internal policies, coordination of approval processes, administration of payments, financial records, invoicing in accordance with the terms of the contract, maintaining accurate and up-to-date records for all contracts, using contract management systems (CLM);
- Cooperation with an accounting and HR company in Ukraine on issues of accounting, financial reporting, payroll calculations, and procedures to ensure the timely submission of necessary documentation;
- Keeping track of company full-time employees' working hours and submitting these data monthly to the global HR department of the UPL parent company;
- Keeping records of Advanta seasonal workers' hours and providing these data on a monthly basis to a Ukrainian outstaffing company.
- Verifying and approving payroll calculations, organizing monthly payment of invoices for outstaffing services, providing information about new seasonal workers for employment, exchanging supporting documentation in accordance with Ukrainian law.
- Processing counterparty invoices: entering data into databases, sending invoices to the relevant managers for approval and payment;
- Supporting export/import operations for the R&D department. Working with customs brokers, suppliers, and customers to ensure that all necessary export/import documentation is available and complies with customs requirements;
- Coordinating issues between Advanta and counterparties for the purchase of equipment/machinery in accordance with capital expenditure requirements and the approved schedule for the financial year, including abroad;
- Maintaining databases of incoming/outgoing documentation, supporting documentation, and contracts (CLM);
- Organizing first aid training for employees;
- Providing employees with the necessary training in the event of any updates to document control, accounting, or other procedures;
- Purchase of office supplies and consumables, including those necessary for field work.

HSE Coordinator – Dnipro and Kyiv offices (from March, 2024)
Added Job Responsibilities:
- Monitoring the safe performance of work on nursery sites and in the office, as well as compliance with occupational health and safety requirements in accordance with internal corporate occupational health and safety instructions;
- Preparing weekly, biweekly, and monthly reports on occupational health and safety, environmental protection. Participating in biweekly and monthly online conferences of the global safety team;
- Purchase and distribution of PPEs;
- Development and organization of training courses on occupational health and safety, environmental protection.

Translator/Interpreter, English/Russian/Ukrainian

з 05.2008 по 01.2019 (10 років 9 місяців)
URS Federal Services International Inc., Павлоград (Оборонно-промисловий комплекс)

Primary Job Responsibilities:
•Interpretation during the on-site meetings, site visits.
•Interpretation during major events such as meetings with the State Space Agency of Ukraine (SSAU), visits of high-ranking officials of the U.S. Defense Threat Reduction Agency (DTRA), meetings with top managers of Pavlograd Chemical Plant (PKhZ) and various Ukrainian Agencies.
•Written translation of incoming, inter-office and outgoing documentation.

Document Control Administrator (added responsibilities, May 2008 - October 2010)
Primary Job Responsibilities:
•Arranging meetings/phone calls between Project/Construction Managers and Stakeholders, subcontractors, and customer officials
•Accurate maintaining incoming/outgoing documentation database and providing documentation distribution among departments
•Keeping record and translation of minutes of management team meetings
•Preparing Access Clearan Requests for office/site employees/workers
•Managing domestic and international travel schedules for the company’s management
•Handling/storage of project files/drawings/contracts

Administrative Supervisor (Maternity Leave Replacement) (added responsibilities, February – October 2015)
Primary Job Responsibilities:
•Purchasing of office supplies and equipment
•Coordination of office drivers’ work schedules
•Coordination of administrative efforts with local authorities regarding company reports and procedures.

Assistant to Accountant (Maternity Leave Replacement) (added responsibilities, July-October 2015)
Primary Job Responsibilities:
•Provided orientation for newly hired employees including collection of all required documents and adjustment of the payroll files
•Calculation of salaries, overtime, vacation, and sick leave payments
•Processing of time sheets
•Maintaining employee related payroll files
•Reconciling of operating bank accounts
•Coordination of work with the company rendering accounting/bookkeeping services
•Preparation and submission of financial statements to the Head Office Bookkeeping Department in accordance with the company’s reporting and procedural standards
•Approval and timely processing of subcontractor invoices
•Troubleshooting outstanding payment issues
•Maintain filing and other accounting/office tasks as required
•Processed client billing in an accurate and timely manner

Assistant to Field Engineer (added responsibilities, February – October 2015)
Primary Job Responsibilities:
•Was in charge of the project associated with maintenance of the solid rocket motor warehouses’ HVAC system
•Kept records of meters’ readings to monitor temperature and humidity parameters at solid rocket motor warehouses.

Assistant to Director General and Chairman of the Board of Directors, Russian/English/Ukrainian Translator/Interpreter

з 10.2006 по 05.2008 (1 рік 8 місяців)
MIROPLAST, Дніпро (Хімічна промисловість, фармацевтика)

Primary Job Responsibilities:
•Arranging meetings/phone calls between the company’s management, partners and clients
•Written translation of incoming, inter-office and outgoing documentation
•Verbal translation during in-house meetings with the company’s management, partners and department supervisors
•Maintained incoming/outgoing documentation database and provided documentation distribution among departments
•Arranged domestic and international travel schedules for the company’s top executives
•Decoration of managers’ offices with live flowers
•Provided receptionist services

Marketing Department Assistant
•Assisted Marketing Department to coordinate communication with potential clients and customers
•Developed product price lists
•Did a comparative analysis of competitive trademarks
•Coordinated relations with printing houses, souvenirs-making companies to provide TM promotion materials for sales promotions
•Control of stock of TM promotion materials, corporate souvenirs
•Distribution of TM promotion materials among 23 regional offices.

Assistant to Financial Director, Russian/English/Ukrainian Translator/Interpreter Assistant to Director General and Chairman of the Board of Directors

з 03.2003 по 07.2004 (1 рік 5 місяців)
Olvia Beta, Дніпро (Хімічна промисловість, фармацевтика)

Primary Job Responsibilities:
•Written translation of incoming, inter-office and outgoing documentation
•Verbal translation during in-house meetings with the company’s management, partners and department supervisors
•Arranging meetings/phone calls between the company’s management, partners and clients
•Maintained incoming/outgoing documentation database and provided documentation distribution among departments
•Arranged domestic and international travel schedules for the company’s top executives
•Decoration of managers’ offices with live flowers
•Provided receptionist’s services.

WGI Operations Department Clerk, Russian/English/Ukrainian Interpreter/Translator

з 05.2000 по 03.2003 (2 роки 11 місяців)
Washington Group International Inc., Павлоград (Оборонно-промисловий комплекс)

Primary Job Responsibilities:
•Translation during meetings at the operations department, written translation of documentation provided by both WGI Translation Department and WGI Operations Department
•Interpretation out at working sites and during meetings when requested
•Interpretation for the Site Manager in daily communication with plant officials
•Maintaining operation’s department files, work package files and START Treaty accountable components Database
•Responsible for Preparation of Access Clearance Requests for WGI Employees to partner plants - preparation of Access Clearance Requests for WGI employees’ access to Pavlograd Mechanical Plant and Pavlograd Chemical Plant areas and sites.

Clerk/Russian/English Translator/Language Practice

з 07.1998 по 08.1998 (2 місяці)
Morrison Knudsen Co., Павлоград (Оборонно-промисловий комплекс)

Primary Job Responsibilities:
•Translation of incoming and outgoing documentation (being assisted by a Lead Translator), maintained documentation database. Obtaining initial computer skills.

Освіта

Oles Honchar Dnipro National University

Degree of Specialist in English Language and Literature, Дніпро
Вища, з 1996 по 2001 (5 років)

Додаткова освіта та сертифікати

“Persuasive Communication. Argumentation. Public Speaking”

2023, 1 week

“First Aid", Red Cross (Ukraine)

2023, 6 hours

“First Aid for Injuries”, Medical Volunteer Battalion “Hospitaliers”

2024, 6 hours

Знання і навички

• Proficiency in Microsoft Office
• Basic skills in using online tools such as Zoom and Teams
• Effective generation and conveying of information
• Ability to multitask
• Ability to learn
• Time management
• Ability to prioritize
• Business etiquette and communication by phone/email
• Document management (internal/external)
• Reports/presentations
• Ability to work effectively with suppliers and the legal team
• Reliability when working with confidential information
• Excellent command of English and Ukrainian

Знання мов

• Англійська — просунутий
• Українська — вільно

Додаткова інформація

My achievements:
-Thanks to my professional conduct, ability to concentrate, and awareness of the duty to maintain confidentiality, I was admitted to meetings with representatives of government agencies, embassies, high-ranking officials, and top managers of companies.
-Thanks to my sufficient level of professional knowledge and skills, as well as my high level of responsibility, I was given additional duties of coordinator for safety, health, and environmental issues (Ukraine, Dnipro and Kyiv offices) (Advanta Seeds Ukraine LLC, 2024-2025).
-Optimized document flow, reducing the time spent searching for necessary documents (maintaining electronic databases instead of paper logs (Advanta Seeds Ukraine LLC, 2019-2025).
-Organized corporate events (team building, meetings) that enhanced teamwork, as well as meetings between senior executives of the parent company UPL and local management (Advanta Seeds Ukraine LLC, 2019-2025).
-Increased employee satisfaction by clearly addressing salary issues, providing answers regarding the correct recording of hours worked, and resolving issues related to salary calculations (URS Federal Services International, Inc., 2015).
-Based on the excellent performance of my main duties, I was assigned additional responsibilities as an assistant in the marketing department (MIROPLAST, 2006-2008), administrative manager, assistant accountant, and assistant engineer for operational work (URS Federal Services International, Inc., 2015).
-Successfully completed an engineering project for the maintenance of the solid rocket motors warehouses’ HVAC system (URS Federal Services International, Inc., 2015).
-Thanks to my excellent performance evaluation, I was promoted to Assistant to the CEO/Chairman of the Board of Directors (OLVIA BETA CLINING PRODUCTS CO., 2003).
-Based on an annual performance review, I was transferred from the translation department to the operations department to provide translation services to the operation department’s staff and visitors (Washington Group International, Inc., 2001).
-Top Performer of the Year (Washington Group International, Inc., 2001).
-CEFR level C1, IELTS Band Score 7.5 (2017).