Administrative Assistant for a Design Studio

Administrative Assistant for a Design Studio (New York-based)

About Us

Legal Core is recruiting on behalf of a boutique branding and packaging design studio based in New York. Our client is a small, fast-moving creative studio looking for a proactive and highly organized Remote Assistant to support their founder with client communications, project coordination, and day-to-day studio operations.

The Role

We’re looking for a proactive, detail-oriented Remote Assistant to support our founder and keep the studio running smoothly. You’ll be the first point of contact for clients, so a polished written voice and strong organizational instincts are essential. This is a full-time role with room to grow.

What You’ll Do

• Manage and respond to client inquiries via email
• Draft proposals, contracts, and client-facing documents using established templates
• Coordinate with freelance designers and external collaborators
• Schedule meetings, calls, and manage the founder’s calendar
• Work in Figma — maintaining and updating templates, decks, and documents
• Handle general studio administration and task follow-up

What We’re Looking For

• 2−3 years of experience in an assistant, coordinator, or studio support role
• Excellent written English — professional, clear, and client-ready
• Proficiency in Figma (working with existing files, templates, and component libraries)
• Experience drafting and managing document templates
• Strong organizational skills and comfort working independently in an async environment
• Experience supporting a creative director, studio, or agency

Nice to Have

• Background in design, branding, or the creative industry
• Familiarity with Notion, Google Workspace, or project management tools
• Experience with client onboarding or CRM workflows

Hiring Process

Two-stage interview process via video call (Zoom or Google Meet), followed by a short practical task — email drafting and a Figma template update. Decisions made within one week of the final interview.