Operations Executive Assistant

About Llama Luna Apps

We’re an enthusiastic team of 10 building and pushing iOS apps in Health & Wellness. Five years on the market, 8M+ combined downloads, a 4.9 average App Store rating, an App Store App of the Year winner, and Apple Design Award finalist.

Our apps:

• Waterllama — our flagship, a llama-themed water tracker with more features than you knew you needed
• Foodllama — AI calorie tracker with adorable llama design
• Pinkllama — the cutest period tracker, featuring our signature llama character
• Mindllama — sleep, focus, and mindfulness, of course with a llama
• App #5 — launching soon

We keep the team small and the bar high — everyone here is an A-player in their craft, and we work hard to keep it that way. That’s what makes the output strong and the work actually fun.

About the Role

We’re looking for a sharp, hands-on Executive Assistant to support our founders (CEO and COO) with operational and technical tasks. This is an execution-focused role: you’ll take on research tasks, technical questions, and all sorts of requests, including ones you’ve never dealt with before, and dig in until you’ve got a clear answer or solution to hand back.

If you enjoy figuring things out, use AI tools daily, and genuinely like a good challenge — this role is for you.

Requirements

• Excellent logical thinking, analytical mindset, and problem-solving ability
• Strong online research skills and attention to detail
• Comfortable working with unfamiliar topics and learning from scratch (new tools, apps, tech nuances, workflows) until you understand them well enough to deliver an efficient solution
• AI-native working style
• High level of responsibility and follow-through
• Able to work independently once given direction
• Stress-resistant, able to work quickly and prioritize effectively
• English B2+ (written and spoken)
• iPhone user
• Bonus if you have experience or strong interest in mobile apps, tech trends, and features

💪 We’re ready to consider candidates with no previous experience in Executive Assistance (but with other relevant experience in Operations or startup/business support) as long as you match the requirements above.

Key Responsibilities

• Being available and responsive in chats from 13:00—22:00 Kyiv time (actual work can be done whenever it suits you);
• Support the CEO and COO directly on operational and technical tasks on a day-to-day basis;
• Conduct research (e.g. analyzing the logic of new mobile app features, investigating new app launches, exploring new tools, studying market competitors);
• Turn research findings into clear, simple structured summary reports and checklists;
• Help optimize workflows and keep tasks and deadlines on track;
• Not just complete tasks, but find better, faster ways to do them using AI tools;
• Keep documents, files, and information organized.

We currently offer a part-time position at 20h/week, with potential to shift to full-time.

Hiring process

1. Short Google form
2. Video intro
3. Test task
4. Call with Co-founder — fit, terms, offer, onboarding

We respond at every step.

How to Apply

When applying, please write «Bonjour» so that we know you’ve read the description.

Looking forward to meeting you soon, our future team member!