Finance Administrator, менеджер з фінансів та адміністрування

To send your CV and to respond to the vacancy, please fill in INTERSOS Application

INTERSOS Ukraine is a subdivision of the international humanitarian organization INTERSOS (Italy).

We provide support to victims of emergencies, armed conflicts and natural disasters with particular attention to the most vulnerable categories: children, women, elderly people, displaces persons, who were forced to flee their homes and moved to safer places and also to those who cannot leave the dangerous regions and are under constant threat.

INTERSOS teams are present in Odesa, Kyiv, Kharkiv, Mykolayiv, Kherson and now expand their activities in Sumy.

INTERSOS Ukraine provides economic, humanitarian and medical aid, psychological support, organizes educational activities, gives medicines and equipment to the hospitals, provides shelter and ensures basic human needs. During one year of our work in Ukraine we provided support to more than 100 000 people. 75 000 of them received aid in the sphere of protection, prevention and emergency care. 3 000 medical consultations were carried out in remote regions, which are not covered by the official heath care system. 49 medical institutions received medicines, medical devices and equipment.

We are opening a vacancy of the Finance Administrator.

Location: Kyiv.

Duration of the Contract: fixed-term Labour contract till 30.04.2027 with possibility for extension.

Reporting to:

(Hierarchical): Finance Coordinator

(Technical): Finance Coordinator

Tasks

Accounting and Administration

• Support the Country Finance Coordinator for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts transactions, receipts and supporting administrative and financial documents, electronic data entry, consolidation of overall mission accounting, grants, monthly closing process, bank reconciliation and documents, ensuring strict respect of deadlines and compliance to INTERSOS and donor’s guidelines, financial standards and procedures
• Support the Country Finance Coordinator in administrative, financial and accounting management of Mission’s projects such as systematization of incoming and outcoming documentation, collaboration and reconciliation with project partners
• Manage the bank accounts and prepare monthly bank statements and cash-bank reconciliations. Arrange payments and verify the supporting documents of each transaction before bank payments including to suppliers, beneficiaries by projects, taxis, salaries and other benefits to the staff of Mission
• Contribute to the liquidity management of the mission in order to optimize cash needs
• Support the Country Finance Coordinator on the preparation of the Mission Cost Recovery tool respecting the sustainability of the proposals and the financial and economic forecast
• Preparations of bank and cash reconciliation on monthly basis, with monitoring the related action need to be finalized
• Archive the financial and accounting documents, that received according to documentation way flow and send hard copies to the coordination office where finally archived.
• Collaborate with the Country Finance Coordinator to prepare fund requests for Donor, HQ, partners
• In collaboration with the Country Finance Coordinator in order double checking issues is the technical reference for financial management-related issues such as budgeting project, direct and indirect cost allocation, Donors' financial reporting, tax compliance, statutory annual audit and donors' audit
• In collaboration with the Finance Coordinator, supports the preparation of the annual budget of the mission in line with financial and economic forecast and INTERSOS applicable requirements (protocols, guidelines, SoPs…), ensuring the collaboration
• Support the Project / Programme Manager in preparing no-cost extension and budget revision, in preparing for internal and external auditing, in the preparations of the reports: annual or periodical reportsUndertake other duties as requested by the Head of Mission, the Country Finance Coordinator
• Undertake other duties as requested by the Head of Mission, the Country Finance Coordinator

Compliance

• Supports the Country Finance Coordinator in preparing the interim and final financial reports of the donors' grants, by providing a reconciled accounting database and correct cost allocations.

• Supports the Country Finance Coordinator in monitoring the economic and financial KPIs of the mission.

Liquidity

• Verify the installments' release according to the Contract and follow up in case of delays
• Support the Finance Coordinator with Liquidity of Mission generally and relevent project individually

Administration

• Process the payment guaranteeing the timely monthly transfer of staff’s salaries
• Supervise and process the payment of tax liabilities and social security
• Supervise and process the payments to suppliers of relevant projects
• Supervise the archiving of supporting documents and the reception of the hard copies at the Coordination office level

Education

• Desirable degree in accounting, finance or business administration

Professional experience

• Minimum three years' relevant work experience in Finance positions, preferably within INGOs

Professional requirements

• Essential solid accountancy training and experience-professional accounting qualification
• Essential computer literacy (word, excel, finance DB and internet)
• Previous experience with UN donors desirable

Personal requirements

• People management and development
• Service orientation
• Results and quality orientation
• Behavioural flexibility
• Commitment to INTERSOS and humanitarian principles

Our benefits:

• Official employment according to the Labour Code of Ukraine
• Medical insurance and life insurance
• Working hours: 09.00−18.00
• Provision of equipment for work
• Opportunity to study and develop in the humanitarian sphere
• Opportunity to get an experience of working for international organisation

All INTERSOS employees are expected to perform their roles and responsibilities according to the INTERSOS charter of values, code of ethics, PSEA and Child Protection policies. The job description is mandatory for all positions within INTERSOS and shall be signed by the employee within the first week of employment

INTERSOS is committed to building a diverse workforce by promoting diversity in the Organization, which will bring wealth and represent the organization in its differences; candidates must be treated equally when it comes to the selection process, criteria and inclusion.

!!! To participate in the selection process please send your CV in English (preferably) and fill in the form here: INTERSOS Application