Юлія

Iuliia Kirsanova

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Work experience:

September 2022- present
Consulting Expert on Social businesses, Taxation ang Accounting

• Preparing and providing financial information on funds utilization and expenditures problems on daily basis for senior management and programme managers
• Keeping operational financial accounting for separate and the organization in general in accordance with national legislation and HO requirements
• Keeping effective financial recording and reporting system
• Preparing and submission of interim financial reports to a number of donors
• Finance planning and budgeting of new projects and preparation of supporting documentation for the submission of grant applications

August 22- present
USAID HOVERLA Project
Senior Account
-Payroll calculation
-VAT reports
-LTTA reports

March 2022 – August 2022
Financial Manager
HEKS-EPER Ukraine (Swiss humanitarian organization)

• Planning, management and monitoring of finance performance of humanitarian projects funded by various donors, including CARE, Oxfam, KIA, NCA, Save the Children etc
• Development of internal financial and administrative procedures and guidelines compiled on the basis of national legislation and HEKS-EPER HQ requirements as for newly established humanitarian organization in Ukraine
• Expert support of programme managers, logistic department specialists and other colleagues regarding financial management, financial and administrative rules, procedures and guidelines in accordance with national legislation and HQ requirement, conduction of trainings for personnel
• Preparing and providing updated financial information on funds utilization and expenditures problems on daily basis for senior management and programme managers
• Keeping operational financial accounting for separate humanitarian projects and the organization in general in accordance with national legislation and HQ requirements
• Keeping effective financial recording and reporting system
• Preparing and submission of interim financial reports to a number of donors
• Finance planning and budgeting of new projects and preparation of supporting documentation for the submission of grant applications;
• Direct supervision of 3 persons in financial and administrative department
Results:
• Developed internal financial processes, procedures and guidelines of the organization in compliance with national legislation, HQ requirements and international standards
• Trained key personnel of the organization on financial rules and procedures
• Provided quality and effective reports on funds utilization and overall finance performance
• Effectively managed budgets of humanitarian projects funded by different donors

December 2020 – April 2022
Chief Accountant,
Center for CSR Development Ukraine

• management and regular effective monitoring of finance performance of the organization throughout a number of projects supported by different donors, including USAID, UNFPA, IREX etc
• financial reporting to donors and successful audits of USAID, UNFPA, IREX projects;
• keeping operational financial accounting for individual projects and organizations as a whole using the 1C accounting program as well as Microsoft Excel;
• preparation and providing updated compiled financial information on a daily basis for the Head of the organization and the financial director;
• analysis of funds utilization within individual projects and budgets by using developed tools and mechanisms, keeping effective financial recording and reporting system and internal control
• finance planning and budgeting of new projects and preparation of supporting documentation for the submission of grant applications;
• preparation of quarterly reports on the receipt and expenditure of funds of the Organization;
• financial support of contacts for the targeted use of financial and charitable assistance funds, as well as voluntary donations (grants) from legal entities and individuals, including international organizations:
• communication with donor organizations at all stages of the project cycles;
• coordination of financial issues with employees of financial departments of donor organizations
• preparation and submission of financial statements in the terms and conditions specified in the agreements on targeted financing;
• regular expert support of project managers and other colleagues on financial rules, procedures and guidelines, including
Results:
• Successful interim and final donor reporting to UNFPA, USAID (IREX)
• Successful interim and final reporting to national tax office
• Effective maintenance and daily operations in 1C accounting system
• Positive results of external audits and spot-checks

January 2020 - September 2020
Financial expert,
the SURGE Project Reform Office
• planning, management and monitoring of the finance performance within projects on reform of deinstitutionalization and the penitentiary system;
• development and implementation of rules and guidelines for improving the process of budget planning of penitentiary institutions and juveniles homes.
Results:
• Developed methodological recommendation on financial reporting for state penitentiary institutions
• Developed guidelines and justifications of expenditures in state penitentiary institutions
• Local NGOs supported in development of state target programs on cooperation with penitentiary institutions

January 2017 - December 2019
Chief Accountant,
Local Government Development Centre, a partner institution, created by the U-LEAD Programme during implementation of Decentralization reform in Ukraine
• planning, management of monitoring of finance performance of GIZ projects;
• development of internal financial and administrative procedures, rules and regulations (procurement, accounting, financial, etc.)
• preparation and elaboration of grant agreements with organizations funded within grant support, including annexes, and monitoring of their performance;
• monitoring of the implementation of projects funded within grant support as well as their obligations under the agreements, acceptance and review of interim and final reports, including reaching projects targets and utilization of grant funds;
• management of procurement and other administrative processes in accordance with donor requirements;
• preparation of compiled financial and tax statements;
• reporting to donors on grant agreements;
• budgeting and financial and property management (preparation of current financial plans, inventory);
• maintaining personnel records;
• successful completion of international audits confirming the use of targeted funding;
• drawing up inquiries in the SFS, receiving individual tax consultations, including on VAT issues
• direct supervision of 26 persons, including 24 accountants, based in the field
Results:
• Successful implementation and reaching of all targets within the project on decentralization reform in Ukraine
• Obtaining of positive results of external GIZ audit and national tax office

2007 - December 2016
Expert on institutional capacity-building, economy and taxation for bodies of local self-governance, communal companies and civic associations (CSOs, service cooperative societies, community self-governance bodies)
DESPRO: the Swiss-Ukrainian Project on Decentralization Support in Ukraine
• Development of procedures and guidelines for the preparation and evaluation of the projects in the field of rural water supply, submitted by the amalgamated communities for funding from the state budget subvention to local budgets for the formation of the infrastructure of amalgamated communities (development of a calculation model for water supply services), accessible here: https://despro.org.ua/news/news/?ELEMENT_ID=1642;
• consultations with the SFS on obtaining non-profit status for service cooperatives and assistance in obtaining it as well as obtaining clarifications on the need to charge and pay VAT;
• expert consultations on budgeting on the platform of the Community of Practice and Knowledge Management DESPRO for representatives of local governments within the "Innovation and best practices of local government" online course;
• developed and implemented the "Accounting and tax accounting in service cooperatives" online course for leaders and managers of non-governmental organizations on the platform of the Community of Practice and Knowledge Management DESPRO;
• author of the manual "Practical advice on accounting and reporting in service cooperatives", accessible here: https://despro.org.ua/news/detail.php?ID=2155;
• co-author of the manual "How to create a centralized water supply system in a decentralized way". https://despro.org.ua/upload/medialibrary/Despro_voda_print.pdf?fbclid=IwAR2Pq6-rBK7dLPphbkSk56304KG5iyhNyx_OJG3TPSUz0QWvlKCY2FLs-s

Results:
• Developed 3 key publications with guidelines on management of public entities in Ukraine in the context of decentralization reform
• Capacitated more than 50 public entities and service cooperatives in Ukraine
• Developed online courses on accounting and financial reporting for public entities and service cooperatives in Ukraine on DESPRO platform
• Successful monitoring of project funds utilization (near 1 mln USD per project stage)

Continuous cooperation
Consulting Expert on Social businesses, Taxation ang Accounting
Ukrainian Philanthropists Forum and its platform “Social business in UA”
• Tax expertise consultant of the “Social business in UA” platform: https://socialbusiness.in.ua/
• Expert and consultant on taxation and accounting of the “Ukrainian Forum of Philanthropists” platform: https://ufb.org.ua/

References
Kateryna Novohatnia, sector lead project Surge, tel. [відкрити контакти](див. вище в блоці «контактна інформація»)
Oleksandr Svystun, former Chairperson of the Board of the Local Government Development Centre,
tel. [відкрити контакти](див. вище в блоці «контактна інформація»)
Agnieszka Komorowska, former Head of Initiatives in Eastern Europe Programme, Fundacja Batorego, Warsaw. Contacts: [відкрити контакти](див. вище в блоці «контактна інформація»), [відкрити контакти](див. вище в блоці «контактна інформація»)
Oksana Harnets, DESPRO Project Manager. Contacts: [відкрити контакти](див. вище в блоці «контактна інформація»), [відкрити контакти](див. вище в блоці «контактна інформація»)
Anna Hulevska, Head of the Ukrainian Philanthropists Forum

Most recent publications

“Application of tax legislation by charitable organizations” at the link:: https://ufb.org.ua/zastosuvannya-podatkovogo-zakodavstva-blagodijnymy-organizatsiyamy-metodychnyj-posibnyk-2/
“Legal, tax and accounting principles of doing business by public associations and charitable organizations”, accessible by link: https://socialbusiness.in.ua/knowledge_base/ho-ta-bo-iak-zaymatysia-pidpryiemnytstvom-2/?fbclid=IwAR3YtE41ktrYlLsylpVGEfylmylaI-gfLp5lA_4cL02tY03qptHw3EIoWt8
“Charity concert: preparation and holding, legal aspects and practical advice”, accessible by link: https://ufb.org.ua/blagodijnyj-kontsert-pidgotovka-ta-provedennya-zakonodavchi-aspekty-porady-praktykiv/
“Charity balls: preparation and holding, legal aspects and practival advice”, accessible by link: https://ufb.org.ua/blagodijni-baly-pidgotovka-ta-provedennya-zakonodavchi-aspekty-porady-praktykiv/
“Volunteers: legislative field, registration of labor relations, taxation and tax benefits“, accessible by link: https://ufb.org.ua/volontery-zakonodavche-pole-oformlennya-vidnosyn-opodatkuvannya-ta-podatkovi-pilgy/

Education

1993 -1998 | Odesa National Economic University
Faculty of Accounting and Audit – Master Degree

Certifications and Assessments
2018 IFA (institute of financial accountants) Diploma in International Financial Reporting Standards for Professionals

2011 - 2016 WIAP Institute Master Course in Positive Psychotherapy
2009 IPFM Institute Financial management Certificate
2008 CIPA Programme Ukraine CAP Certificate
Languages

• Ukrainian, Russian - native
• English - fluent in reading and correspondence, spoken – near Intermediate