Ksenia

KSENIA FOMINA
People Partner | HR Business Partner

✉ [відкрити контакти](див. вище в блоці «контактна інформація») | 📞 [відкрити контакти](див. вище в блоці «контактна інформація») |📍Ukraine, Odesa |
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SUMMARY
HR professional with 10+ years of experience — from HR administration in military and banking sectors,
through building HR functions from scratch in manufacturing and IT, to a COO role. I combine deep people
expertise with operational leadership: full-cycle recruitment (75+ hires, avg. 3–7 days time-to-hire),
onboarding design, performance review implementation, and cross-functional team management of 20+
specialists across 7 simultaneous projects.
I build structure where there is none, drive measurable results (−45% employee turnover), ensure GDPR-
compliant data handling practices, and serve as a genuine strategic partner — not just an HR
administrator. I adapt quickly to new industries and environments, and work effectively with people across
all levels, from frontline staff to C-suite.

KEY ACHIEVEMENTS

Reduced employee turnover by ~45% by redesigning onboarding through the full probationary period
Closed 75+ positions across all levels (Junior to C-level) with average time-to-hire of 3–7 days
Implemented a performance review system for 40+ employees based on dual assessment: performance
quality and growth potential
Scaled the team from 20 to 50+ people within 2 years while maintaining team cohesion and culture
Built HR function from scratch in 2 companies across different industries (IT and manufacturing)
Reduced hiring errors at Ukrainian Mirrors Technologies by switching to CV + reference-based selection -
closed 3–5 simultaneous vacancies in 1–7 days

WORK EXPERIENCE

Inmost company, Chief Operating Officer 2023 — Present
Managed P&L; participated in budget formation and financial flow control
Led cross-functional team of 20+ specialists across 7 simultaneous projects
Developed and implemented KPI system for developers and project managers
Co-authored quarterly and annual growth strategy with the founder
Inmost company, HR Lead 2021 – ongoing
Joined a team of 20; supported company growth to 50+ specialists
Hired 75+ specialists (Junior to C-level) with avg. time-to-hire of 3–7 days
Built and managed full HR function: onboarding, 1:1s, performance reviews, conflict resolution, offboarding
Redesigned onboarding program from scratch for a fully remote distributed team
Implemented performance review system from zero
Maintained HR documentation and GDPR-compliant personal data handling (NDA sign-offs, data consent
collection, information security protocols)
Built and maintained corporate culture initiatives for a distributed remote team
Ukrainian Mirrors Technologies, HR Manager 2019 - 2021

Ran full-cycle recruitment across all seniority levels — from blue-collar / logistics staff to sales managers
and C-level executives
Built HR function from scratch: onboarding, adaptation, internal corporate culture

Transitioned selection process from questionnaires to CV + reference-based model — reduced hiring
errors
Managed full HR documentation in compliance with Ukrainian labor legislation
Armed Forces of Ukraine, HR & Records Specialist 2016 — 2019
Managed HR documentation for military personnel: onboarding, transfers, dismissals
Maintained data confidentiality in compliance with information security protocols
Oschadbank (State Savings Bank of Ukraine), Deputy Head of Sector 2014 — 2015
Managed internal document flow and internal banking systems
Supervised and coordinated sector operations; ensured compliance with internal procedures
Military Law Enforcement Service, HR & Records Administrator 2012 — 2014
Maintained HR documentation for military unit personnel
Processed onboarding and dismissal of military servicemembers

EDUCATION

National University of Culture and Arts
Documentation and Information 2014-2015
Services - Specialist
National University of Culture and Arts 2011–2014
Documentation and Information
Services - Bachelor's

KEY SKILLS

HR & People Leadership & Operations TOOLS & PLATFORMS
Full-Cycle Recruiting Team Leadership
Boolean Search / X-Ray • Google Workspace
Operations Management
Competency-Based Strategic Planning
• LinkedIn Recruiter
Interviewing P&L Management • Jira / Confluence / Notion
Onboarding Design KPI Setting & Tracking • Claude / ChatGPT
Performance Stakeholder • Medoc
Management Management Quick adopter of new HRIS
Employee Relations platforms and ATS systems
Change Management
HR Analytics
NDA & Confidentiality
GDPR & Data Privacy
Management
Compliance
Remote Team Culture
Labor Law & HR
Building
Compliance

LANGUAGES
Ukrainian Native (C2)
English B1

DEVELOPMENT
Glow Factory — Leadership Program for COO & CEO
Ongoing self-directed HR learning (online courses, industry resources)

REFERENCES
EDUCATION
DMYTRO SAVIN VIKTORIIA LYPCHANSKA
FOUNDER, INMOST — UPON REQUEST CFO, INMOST — UPON REQUEST