Особисті дані приховані

OKSANA TUGAYEVA
IT RECRUITER LEAD/HR
Location: Spain | Email: [відкрити контакти](див. вище в блоці «контактна інформація») | Phone: [відкрити контакти](див. вище в блоці «контактна інформація»)|

PROFESSIONAL SUMMARY:
Experienced IT Recruiter and HRD with almost 8 years of experience. Has experience in such fields: fintech,
marketing, cybersecurity, development, design etc. Built three strong companies from the very beginning
and will help you to do the same. Have created and led own teams of recruiters, providing support all the
time, and performed myself as a mentor as well. Has own database of more than 5000 relevant profiles of
candidates in different pipe lines and industries. Last 5 years closely worked with European, US and Asian
markets. Have experience in creating, implementing and optimizing processes and documentation in HR
and Recruitment departments due to the tone-of-voice and corporate culture.

PROFESSIONAL EXPERTISE:
• Eight years of experience in recruitment and HR, covering the full hiring cycle, from job description
formulation to onboarding, with specialized focus in diverse industries like cybersecurity, fintech, and
healthcare.
• Maintains a personal database with over 5,000 candidate profiles, enabling efficient talent acquisition
and fast access to qualified professionals.
• Proven ability to develop, monitor, and adjust strategic roadmaps aligned with business objectives,
ensuring smooth day-to-day operations and goal achievement.
• Manages annual budgets, forecasts, and expenditures, providing financial reports and budgeting
strategies for both recruitment and operational processes.
• Experience in building, mentoring, and managing recruitment teams, including remote teams, to
optimize hiring processes and meet client needs across multiple projects and positions.
• Skilled in communicating with stakeholders, including hiring managers and clients, providing regular
progress updates, and adapting strategies to meet organizational KPIs.
• Ability to identify key milestones, track project progress using management tools, and ensure
alignment with recruitment timelines and company objectives.
• Developed and implemented HR and operational policies to ensure consistency, employee
development, and compliance with organizational standards.
• Known for fostering strong employee relations, developing motivational programs, and providing 24/7
support, enhancing overall employee satisfaction and engagement.
• Expertise in organizing corporate events, executive meetings, and seminars, ensuring smooth
execution and efficient coordination with vendors and internal resources.

SKILLS:
Task tracking tools: Trello, Asana, Jira.
Communication tools: Slack, Microsoft Teams, Zoom, Google Workspace, Skype, Telegram.
ATS: Freshteam, PeopleHR, Bamboo, Zoho, Hurma, Greenhouse.
Digital tools: Notion, DocuSign, Confluence, Google workplace.
 Work tools: SalesQL, ContactOut, LN Recruiter, Personal DB, Indeed, Monster, Djinni,
Glassdoor, Jooble, Naukri, Dr.Job Pro.
Languages: Ukrainian – native
Russian – fluent
English – fluent
French – upper intermediate
Spanish – upper intermediate
CERTIFICATION:
• 2021: Sales in recruiting
• 2021: HR Brand - Profit Group
• 2018: IT HR FORUM “IT RECRUITMENT & MANAGEMENT 3.0”
• 2017: Business Academy 4Smart

EDUCATION:
• 2004-2009: Kyiv National Linguistic University; Bachelor of Linguistics (English and Spanish).
• 2009: Bogolyubov Institute for Theoretical Physics; Translation practice.

EXPERIENCE:
Whirr Crew, IT Recruiter Lead Oct 2021 – Present
Czechia, Prague
• Planning and monitoring the day-to-day running of the business to ensuring smooth progress.
• Overseeing that recruit, select, train, assign, schedule, coach, counsel, and discipline procedures for
employees is in order.
• Managing forecast requirements; preparation of an annual budget; scheduling expenditures;
analysing variances; initiating corrective actions.
• Coordination of the accounting to ensure salaries and operational activities bills are paid.
• Provide financial budgeting.
• Close collaboration and mentoring with financial, administrative departments.
• Searching, pre-screening and hiring talented people.
• Define and document the roadmap, aligning it with business objectives and stakeholder
expectations. Outline clear, actionable steps, set realistic milestones, and incorporate feedback from
key stakeholders to ensure the roadmap is comprehensive and achievable.
• Identify and prioritize key milestones in line with organizational goals and resource availability.
Ensure that each milestone contributes to the overall strategy and helps move closer to achieving
critical KPIs.
• Regularly monitor the progress of the roadmap to ensure alignment with timelines and objectives.
Use project management tools and methods to track tasks, identify blockers, and adjust the timeline
as necessary to stay on course.
• Keep all stakeholders informed of progress, adjustments, and achievements. Conduct regular check-
ins, reports, and presentations to share updates and gather feedback to maintain alignment.
Outstaffing AS, HRD/Lead IT Recruiter Jan 2018 – Oct 2021
Ukraine, Kyiv; Norway, Oslo
• Defining Priorities & Strategies for the department
• Planning and monitoring the day-to-day running of the business to ensuring smooth progress
• Revise and/or formulate policies and promote their implementation
• Creating and correcting department employees role description
• Heading corporate events and parties organized by the company
• Overseeing that recruit, select, train, assign, schedule, coach, counsel, and discipline procedures for
employees is in order.
• Ensuring that promotional plans and training plans for employees are developed
• Managing forecast requirements; preparation of an annual budget; scheduling expenditures;
analyzing variances; initiating corrective actions
• Coordination of the accounting to ensure salaries and operational activities bills are paid.
• Forming a month-to-month operational budget and ensure the most efficient usage of it
• Prepare monthly\weekly financial reports
• Provide financial budgeting
• Close collaboration and mentoring with financial, administrative departments
• Onboarding/Offboarding
• Searching, prescreening and hiring talented people to our great team!
• Be the best friend for all our employees and 24/7 support.

GUP, HR Specialist, IT Recruiter March 2017 – Nov 2017
Ukraine, Kyiv
• Proactively source potential candidates through various platforms, including online job boards,
social media, and professional networks.
• Conduct pre-screening assessments to evaluate candidate qualifications and ensure alignment with
job requirements.
• Coordinate with department heads to define specific skill sets and experience required for each role
to refine the recruitment process.
• Maintain a pipeline of potential talent, ensuring a steady pool of qualified candidates for future
needs.
• Regularly update and organize the internal HR database, ensuring accurate tracking of candidate
statuses, interview outcomes, and candidate communications.
• Schedule, conduct, and document interviews with potential hires, providing constructive feedback
to hiring managers.
• Use database tools to streamline interview scheduling, follow-ups, and document interview results
for better hiring decisions.
• Ensure confidentiality and compliance with company data policies when managing candidate
information.
• Collaborate with Marketing team to promote the company's culture, values, and career
opportunities through digital and in-person events.
• Manage administrative tasks for various HR processes, including onboarding, offboarding,
performance reviews, and payroll coordination.
• Ensure accurate documentation and filing of employee records, including contracts, evaluations,
and legal compliance documents.
 • Maintain HR policies and procedures documents, ensuring they are updated, accessible, and
compliant with current labor laws and company policies.
• Plan and organize team-building activities that encourage collaboration, teamwork, and morale-
building among employees.
• Gather feedback post-event to improve and optimize future team-building initiatives.
• Conduct pre-employment checks, including reference and background verification, as per company
procedures.
• Design and implement employee motivation programs, such as recognition schemes, career
development initiatives, and wellness programs.
• Coordinate social and sporting events that foster a positive work environment, including family days,
seasonal celebrations, and sports competitions.
• Work with external vendors and partners to arrange logistics, ensuring a smooth and enjoyable
experience for participants.
• Measure program effectiveness through feedback and participation rates, refining activities as
needed to maximize engagement.
• Create and distribute informative resources on HR policies, upcoming events, and new programs to
enhance employee engagement and awareness.

Panasonic, Business Operation Expert/Service department Feb 2016 – Nov 2017
Ukraine, Kyiv
• Accurately calculate employee compensation, including salaries, bonuses, benefits, and other
incentives, ensuring adherence to company policies and relevant legal standards.
• Coordinate regularly with 15 foreign service centers to align financial practices, compensation
calculations, and compliance with local labor laws.
• Facilitate smooth communication channels across international teams to manage cross-border
payroll, tax regulations, and reporting requirements.
• Collaborate on standardizing financial processes and implementing best practices across centers to
improve efficiency and maintain consistency.
• Support service centers with training on company protocols, financial systems, and compliance
updates, fostering effective, synchronized operations.
• Generate and analyze monthly financial reports detailing payroll expenses, compensation
breakdowns, and budget variances for management review.
• Provide insights and summaries of trends, discrepancies, or areas requiring budget adjustments.
• Prepare reports that comply with company policies and regulatory standards, ensuring accurate
documentation for audits and internal reviews.
• Plan and organize materials, presentations, and data summaries for seminars on financial operations,
compensation.
• Handle logistics such as venue setup, participant registration, and distribution of seminar materials
to enhance the learning experience.
• Collect participant feedback post-seminar to assess effectiveness and identify areas for improvement
in future sessions.
• Create engaging and data-driven presentations on compensation structures, financial reports, or HR
policies for various stakeholders.
• Use clear visuals, charts, and summaries to communicate complex financial information to non-
specialist audiences.
 • Continuously refine presentation materials based on feedback and emerging financial or HR trends
to keep content relevant and impactful.

Panasonic, Personal Assistant of General Director/Corporate Manager Nov 2013 – Feb 2016
Ukraine, Kyiv
• Handle and organize all incoming and outgoing communication, including emails, letters, and
official documentation, ensuring timely responses and proper documentation.
• Track and prioritize correspondence, flagging urgent items and routing messages to appropriate
stakeholders.
• Maintain a systematic filing system for all correspondence, supporting accessibility and compliance
with company records management policies.
• Assist employees, executives, and guests in obtaining the necessary visas for international travel,
handling documentation, application forms, and supporting materials.
• Coordinate with relevant embassies or consulates, tracking visa applications and ensuring timely
processing.
• Provide guidance on visa requirements based on travel destinations and maintain up-to-date
information on changes in international travel policies.
• Arrange travel logistics for employees and executives, including hotel accommodations,
transportation, and flights, ensuring smooth and efficient travel experiences.
• Coordinate bookings and itineraries, aligning with schedules and preferences, and handle any last-
minute changes or cancellations.
• Provide high-quality written translations of corporate documents, correspondence, and
presentations, ensuring accuracy and maintaining the original meaning.
• Translate materials as needed for different languages, working with external translators if required
for specialized language needs.
• Utilize programs such as Lotus and SAP to manage corporate data, create reports, and handle tasks
like Contract Memo creation and claims processing.
• Oversee the supplier registration process, ensuring compliance with company requirements and
approving supplier accounts in alignment with procurement guidelines.
• Review and approve budget proposals from departments and suppliers, ensuring financial
alignment with company priorities and budget limits.
• Collaborate with finance and procurement teams to streamline supplier approval processes,
maintaining accurate records for future reference.
• Oversee the processing, payment, and reconciliation of leasing bills, ensuring timely and accurate
payments.
• Prepare monthly reports on leasing expenses, tracking budget usage and identifying any variances
for financial review.
• Coordinate with leasing vendors to address issues and negotiate terms as needed to ensure
favorable agreements for the company.
• Draft, review, and manage corporate agreements, including vendor contracts, service agreements,
and partnership documents, ensuring all terms are in compliance with company standards.
• Organize high-level meetings for executives, including creating schedules, preparing agendas, and
coordinating presentations and supporting documents.

*References upon request.