Олена

Curriculum Vitae

Personal Details

Full Name: Hordynska Olena
Telephone: [відкрити контакти](див. вище в блоці «контактна інформація») Nationality: Ukrainian

E-mail: [відкрити контакти](див. вище в блоці «контактна інформація»)

Education

February - March 2018 - PR Development Programme by European Business Association

September - December 2014 - Cambridge General English Course (Upper – Intermediate level), The Hague, Netherlands

September 2004 – June 2009 – Specialist in English literature and language of Kyiv Slavonic University

September 1993 – June 2003 – Chervonograd High school №8

Professional experience

April 2022 – till now – medi GmbH Co & KG, Bayreuth, Germany, sales assistant at Global Market Operations:
• Sales support in internal sales for assigned countries and/or business areas & interface to all medi departments;
• Support and organization of product registrations in international markets;
• Support and preparation in price and discount calculation;
• Organization of customer visits and (large) sales meetings at the Bayreuth location or in the respective country;;
• Support in the organization and execution of tender transactions;
• Clarification of marketing material needs;
• Communication of new products to the global customer base;
• PM monitoring of timing;
• Organisation, implementation and evaluation of market surveys.
August 2021 – till now – ICITAP (International Criminal Investigative Training Assistance Program), under US Department of Justice, project assistant:
• Performing administrative duties and tasks as assigned by the Senior Land Border Security Advisor;
• Updating and maintaining appropriate filing systems (paper and electronic) for Export Control and Border Security Project;
• Making arrangements for project events, including: booking venues for events, catering, transportation, interpretation, etc.;
• Preparing briefing kits/handouts for participants of project events;
• Scheduling and arranging meetings for project events;
• Translating or arranging the translation of documents as required;
• Overseeing general office operation;
• Purchasing office supplies and equipment and maintaining proper stock levels;
• Reporting office progress to senior management and working with them to improve office operations and procedures.

October 2019 – September 2021 – Alinea International (Agriteam Canada Consulting), Canada-Ukraine Police Development Project (CUPDP), project assistant:
• Updating and maintaining appropriate filing systems (paper and electronic) for CUPDP;
• Updating and maintaining appropriate databases related to CUPDP;
• Ensuring the office is functional on a daily basis;
• Maintaining an inventory of office supplies;
• Overseeing the preparation of materials, including handouts and presentations for project events;
• Making all logistical arrangements for international project staff, including visas, accommodation and in-country travel;
• Making arrangements for project events, including: booking venues for events, catering, transportation, interpretation, etc.;
• Preparing briefing kits/handouts for participants of project events;
• Scheduling and arranging meetings for project events;
• Translating or arranging the translation of documents as required;
• Performing other administrative duties and tasks as assigned by the Canadian Project Director.
May – September 2019 – «Deutsche Gesellschaft fur Internationale Zusammenarbeit» (GIZ) GmbH, Kyiv, administrative manager/project assistant:
• Managing different logistics and facility tasks (office/premises, equipment, inventory, etc.);
• Managing incoming and outgoing correspondence (post, e-mail, etc.);
• Welcoming visitors at all levels of seniority;
• Arranging meetings, phone calls;
• Supporting event organisation including logistic preparation, such as for meetings, workshops, delegation visits, etc;
• Provision of travel management (planning, transport & hotel bookings, preparation of relevant documents, etc.);
• Assisting and reporting to Project Director;
• Assisting the project;
• Assisting in travel management and accounting for the management team;
• Coordinating appointments and meetings and managing staff calendars and schedules.

January – June 2018 – «Redcliffe Partners» (Clifford Chance) LLC, Kyiv, marketing manager:
• Assistance in organising both internal and external events, such as special events, conferences, seminars, etc.;
• Conducting internet and marketing research, analysing data and making summary;
• Participation in marketing initiatives and projects;
• Developing long-term customer relationships through Customer Relationship Marketing (CRM);
• Brainstorming fresh advertising ideas with senior management;
August – December 2017 – travelled to Vancouver, Canada
September 2016 – August 2017 – «Redcliffe Partners» LLC, Kyiv, administrative secretary:
• Answering incoming calls and directing them to the appropriate employees;
• Greeting and assisting visitors;
• Sending correspondence by courier services;
• Receiving and sorting mail & deliveries;
• Managing the schedule in the conference rooms;
• Drivers' work control;
• Performing translation tasks as required;
• Provision lawyers with high quality assistance;
September 2014 – September 2015 - Au-pair in The Hague, Netherlands
April 2010 – September 2014 - «medi Ukraine», Kyiv, HR manager and assistant Director General:
• Administrative and organizational support;
• Greeting and assisting visitors;
• Managing business trips of the Director (tickets, accommodation, visa, etc.);
• Arrangement of documents signing by Director General;
• Preparation and translation of letters, contracts, documents;
• Manage incoming phone calls, emails, faxes and posts;
• Liaising with clients and suppliers;
• Organizing international conferences (accommodation, avia and train tickets, insurance, visas, etc.);
• Managing the onboarding and offboarding of the employees (documentation, reports);
• Leading team building activities;
• Updating HR systems with the relevant employee information;
• Producing reports, composing correspondence, and drafting new contracts.
• Creating presentations and other management-level reports.

October 2009 – April 2010 - «Kedr Espresso House» LLC, Kyiv, assistant Director General:
• Administrative and organizational support;
• Managing different logistics and facility tasks (office/premises, equipment, inventory, etc.);
• Managing incoming and outgoing correspondence (post, e-mail, etc.);
• Assisting to logistic department (deliveries, invoices, translations, etc.);
• Greeting and assisting visitors;

June – September 2008 - Pharmaceutical company, Kyiv, office manager:
• Answering telephone calls and emails from customers and clients and directing them to relevant staff;
• Organising meetings and managing databases;
• Booking transport and accommodation;
• Organising company events and conferences;
• Ordering stationery and furniture;
• Dealing with correspondence;
• Preparing letters, presentations and reports;
• Managing office budgets;
• Liaising with staff, suppliers and clients;
• Implementing and maintaining procedures/office administrative systems;
• Greeting and assisting visitors;

June – September 2005 - «Coffee Time» LLC, Kyiv, accountant assistant
• Monitoring daily communications and answering any queries;
• Preparing statutory accounts;
• Ensuring payments, amounts and records are correct;
• Working with spreadsheets, sales and purchase ledgers and journals;
• Recording and filing cash transactions;
• Invoice processing and filing;
• Processing expense requests for the accountant to approve;
• Updating and maintaining procedural documentation;
• Assisting to General Accountant;

Other skills:

Languages: Ukrainian, Russian, English, Polish and German Computer skills: Internet, MS Office, Outlook, CRM, MS Team