Julia

Julia Prikhodko

City: KYIV

Contact information
Address: Lukyanovka, S. Khokhlovykh, 8
Phone: [відкрити контакти](див. вище в блоці «контактна інформація»)
E-mail: [відкрити контакти](див. вище в блоці «контактна інформація»)
Life slogan: Life is not a problem to be solved but a gift to be opened.

[відкрити контакти](див. вище в блоці «контактна інформація»)
[відкрити контакти](див. вище в блоці «контактна інформація»)

Experience
Scheduler in Everest Transit LLC
From 05.2019 till 05.2025
Building loads in CRM program (PCS).
Updating brokers with the loads.
Resetting PU and Del appointments.
Making a call or sending the request to the facilities.
Requesting PODs and BOL from drivers/carriers.
Updating PCS with all necessary shipping and delivery documents.
Creating a client base.
Updating spreadsheets with the loads pick up and delivery (name of the driver, shipper,
drop, date, time, destination, rate, commodity, weight and the number of pallets)
Personal Assistant and Customer Service Manager
from 11.2018 till 03.2019 (4 months)
GUNSEL Group (logistics)
Personal Assistant duties:
Meeting, reception of visitors.
Bringing tea and coffee for clients.
Sending / Receiving correspondence.
Answering to the e-mails within my competence.
Personal manager's orders.
Assisting the manager during meetings.
Keeping a track of employee birthdays so the manager can wish the employee.
Circulating the agenda of the coming meeting.
Issuing of minutes during meetings in English.
Organization of business trips.
Order of business cards, stationaries, advertising products, replenishment of the first-aid kit,
household goods.
Providing translation of different type of documentation.
Acting as a conference interpreter.
Making a phone call on behalf of General Manager.
Preparation presentations for negotiations in Power Point.
Seeking information in Google.
Scanning, copying of different type of documents.

Customer Service Manager duties:
Collection of information about Cargo clients.
Keeping track of letters of attorney (for delivery and receipt of parcels, security papers, letters
and bulky cargo).
Posting the information about clients into Cargo Program.

Administrative Manager (Office Manager, Translator, PA)
from 07.2018 to 11.2018 (4 months)
LLC Risk Management Agency "S and P", Kiev (legal services)

Meeting, reception of visitors.
Sending / Receiving correspondence.
Monitoring of payments for IP telephony, replenishment of mobile communications, reporting of
expenses by Departments.
Supervising the work of the driver / facilities manager/ cleaner / guard.
Optimization of the driver's route and expenditure account for gas oil. Control of trip sheets.
Order of business cards, stationaries, advertising products, replenishment of the first-aid kit,
household goods.
Replacing cartridges, controlling the regularity of office equipment, working with the providers,
post offices such as Ukrposhta and Nova poshta.
Translations of presentations, letters, interviews.
Answer to the e-mails within my competence.
Keep track of the HR documentation (employment records, orders, calendaring of holiday leave
and birthdays, registration of sick leave certificates)
Control of meetings and trips of CEO.
Act as a "Coffee Lady" during the working day.
Personal manager's orders.
Control of the attendance records.
Distribution of correspondence by Matrix Eisenhower.
Control of invoices and acts of acceptance.
Assistance in organizing of corporate events.
Organization of business trips (visa and insurance processing, hotel reservation, avia and
railway tickets purchase, purchase of tickets for the event, registration of invitations from the
company)
Scans, copies of documents.

Customer Service Manager
from 03.2017 to 06.2018 (1 year 3 months)
LLC International Languages Company, Kiev (Education)

Search for new customers.
Support of professional relations with clients.
Resolving customer requests without unnecessary delays.
Price policy development.
Preparation of certified translation.
Consultations.
Management of small funds.
Providing the necessary training materials to the clients.
Active updating of the database of clients.
Preparation of administration reports;
Creating reports in Google Cloud;
Conclusion of contracts with clients;
Order and sales of promotional materials;
Planning;
Preparation of advertising letters;
Search for new employees;
Adherence to policies and procedures related to
work performed in the area of responsibility.

Administrative manager
Sep 2013 - Nov 2016 (3 years 3 months)
LLC SA MEDIA UKRAINE

Management of administration and maintenance activities in the company; expenditure budget
generation.
Invoices, certificates of acceptance, tax invoices discounting.
Making and prolongation contracts of administration and maintenance activities.
Coordination with cleaner and driver regarding their daily tasks and spending.
Management of payments needed to maintain the office activity, including payments for public
utilities, cleaning, supplies, internet, telephone, etc.
Answering all incoming telephone calls and faxes.
Registration of incoming and outgoing correspondence files.
Scanning and copying of documents.
Arrangement of the company employees' business trips, including tickets, hotel and restaurant
reservations.
Preparation of reports on business trips of the company employees.
Registration of the company employees for conferences within and outside Ukraine.
Organization of corporate events like lunches, birthday and corporate parties, etc.
Greeting of guests, including preparation of coffee, tea, water, etc.
Ordering of office supplies;
Personal assignments of Director.
People management at least 35-50 people.
Daily coordination with the other departments of the company.
Preparation of administration reports.
Other specific project assignments such as ordering marketing materials such as flags, banners,
folders, etc.
Documents translation (English).
Receiving and sending letters.
Online searching.
Maintain records of the working time; issue orders, regulations, and instructions.

Executive assistant
Sep 2011 - May 2013 (1 year 9 months)
JSC Raiffeisen Bank Aval

Handling all the numerous phone calls that the manager gets.
Replying to all the correspondence that comes for the manager and on time.
Fixing all the appointments the manager has to attend throughout the day and making sure that
they attend them.
Briefing the manager on the agenda before every meeting.
Collecting all the reports on behalf of the management.
Coordinating for the manager with the other departments.
Having a daily schedule prepared for the manager before they arrive in office.
Keeping a track of employee birthdays so the manager can wish the employee.
Acting as a bridge between management and employees.
Assisting the manager during meetings.
Attending the meeting if the manager is absent.
Running personal errands for the manager if required.
Coordinating with other assistants.
Provide translation of different type of documentation (security and banking special vocabulary).
Business trips support: tickets, hotels, visas.
Preparation presentations for negotiations.
Organization of team-building parties.

Secretary-interpreter
May 2010 - Jul 2011 (1 year 3 months)
WFS LTD
Prepared and organized paperwork and other materials as needed for meetings, conferences,
travel arrangements and expenses reports.
Maintained office scheduling and event calendars.
Composed, typed, and distributed meeting agendas and minutes, routine correspondences and
reports.
Set up and handled incoming mail and office filing systems.
Collected and coordinated the flow of internal and external information.
Managed office equipment and office space.
Established the administrative work procedures for tracking staff's daily tasks.
Business trips support: tickets, hotels, visas; organization of team-building parties; issue orders,
regulations and instructions.
Provide translation of different type of documentation.

Personal assistant
Nov 2007 - Jan 2010 (2 years 3 months)
METRO Group Asset Management Ukraine

Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation.
Provide general assistance during presentations.
Screening phone calls, enquiries and requests, and handling them when appropriate.
Meeting and greeting visitors at all levels of seniority.
Organizing and maintaining diaries and making appointments.
Dealing with incoming email, faxes and post, corresponding on behalf of the manager.
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations.
Organizing and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.
Responsibility for accounts and budgets;
Provide translation of different type of documentation;
Deputizing for the manager, making decisions and delegating
work to others in the manager's absence.
Being involved in decision-making processes.

Teacher of foreign languages
Sep 2003 - Nov 2007 (4 years 3 months)
International Academy of Personal Management

Training and lessons.
Supervision.
Reporting.
Leadership of the group "Happy Rainbow".
Drafting tasks for tests, competitions.
Educational work with parents and students.
Organization of excursions and holidays.

Education

Nizhin Gogol Pedagogical University (Nizhin)
End date 2003
Foreign Languages (Teacher of English and German and World Literature)

Language skills

English - advanced
I can be interviewed in this language
German - lower intermediate
Russian - fluent
Ukrainian - native
Courses, Trainings, Certification
Consulting (Kiev)
End date 2014
Practical course "How to update, create and develop the HR potential of the company".

Metro Cash and Carry (Moscow)
End date 2007
SAP practical course

PC Operator (Nizhin)
End date 2003
Information’s introduction in an electronic variant

Hard skills
Operating Systems: Windows XP, Windows 2010, PCS;
Presentation: Microsoft PowerPoint;
Spreadsheet: Microsoft Excel, CRM, Google docs;
Word Processing: Microsoft Word;
User of Internet, Skype, Viber, Outlook, YouTube, Redmine, Google docs, Instagram; Tik Toc.
Driving license category B.

Professional skills
Responsible
Hardworking
Detail-oriented
Team player
Problem-solver
Organized
Quick learner

Soft skills
Reliable
Honest
Friendly
Polite
Creative
Empathetic

Hobbies and interests
dancing, cooking, fashion, writing stories, TV auditions, DIY, Tik Toc