Светлана

SVETLANA POLUIAN
Logistics & Procurement Officer and Pharmacist
Dnipro, Ukraine • [відкрити контакти](див. вище в блоці «контактна інформація») • [відкрити контакти](див. вище в блоці «контактна інформація») • Ukrainian (native) • English B2

PROFESSIONAL SUMMARY
Logistics and procurement professional with 14+ years of operational experience, including 3+ years leading humanitarian supply-chain operations in Ukraine. Proven track record managing end-to-end procurement, warehousing, fleet, asset tracking, vendor relations and donor compliance for international NGO programs. Pharmaceutical background brings deep expertise in cold-chain, controlled-substance handling, medical supply forecasting and the Ukraine pharmaceutical regulatory framework. Strong negotiator and coordinator who delivers transparent, cost-effective, audit-ready procurement under tight humanitarian timelines.
CORE COMPETENCIES
▸ Supply Chain & Logistics Planning
▸ Donor Compliance (USAID, BHA, ECHO, UN)
▸ Procurement & Tendering (RFQ/RFP)
▸ Asset Tracking & Branding Compliance
▸ Vendor Sourcing & Contract Management
▸ Market Surveys & Price Negotiation
▸ Warehousing & Inventory Control
▸ Quantification & Forecasting
▸ Fleet Management
▸ Reporting & Documentation
▸ Cold-Chain & Pharmaceutical Logistics
▸ MS Office (Excel, Word, Teams, Outlook)
PROFESSIONAL EXPERIENCE
Logistics, Procurement Officer & Pharmacist | Medical Teams International
June 2025 – Present • Dnipro, Ukraine
• Plan and coordinate end-to-end supply-chain activities including sourcing, transport, shipping, warehousing, asset management and facilities for humanitarian health programs operating across Ukraine.
• Lead the local procurement of pharmaceuticals, medical consumables and program supplies, ensuring proper storage, cold-chain integrity and onward distribution to mobile medical units and field clinics.
• Conduct RFQ/RFP processes, organize tender committees, draft tender protocols and document negotiations to deliver transparent, accountable, cost-effective procurement aligned with donor policies.
• Negotiate prices and terms with suppliers, propose new vendors for validation, and maintain a vetted vendor database supported by regular local market surveys.
• Track vendor contracts and coordinate with requesting departments to ensure timely delivery; review documentation and support timely vendor payment in line with finance schedules.
• Track all organizational equipment and assets in line with Medical Teams International and donor requirements and ensure correct donor branding on procured items.
• Manage the fleet, including vehicle assignment, maintenance scheduling, fuel tracking and driver coordination to enable safe and reliable program movement.
• Lead annual procurement planning and prepare the accounting table of proposals and purchasing documents for the upcoming year.
• Support preparation of clear technical specifications in collaboration with program and software teams; process confirmed Purchase Requests (PRs) to ensure data accuracy.
• Ensure full compliance with donor procurement policies, submitting procurement plans on time, maintaining audit-ready records and submitting reports on schedule.
• Support office management procurement, IT-related sourcing in coordination with the IT Officer / HQ Information Systems team, and safety and security tasks as delegated.
Health Services Manager | Medical Teams International
January 2025 – June 2025 • Dnipro, Ukraine
• Worked in close coordination with the Logistics Manager and Medical Coordinator to monitor medication inventory, enforce drug-safety standards, maintain accurate stock levels and uphold proper distribution protocols across program sites.
• Reviewed and advised on medication requests from partner organizations and developed Ukrainian-language labels and reference documents for pharmaceuticals supplied by non-Ukrainian vendors, supporting smooth in-country logistics handover.
• Co-led assessments of new intervention areas with the Field Coordinator and Safety & Security Manager, identifying logistical, supply and access requirements for response scale-up.
• Coordinated reporting and documentation submissions to local health authorities, clusters and internal stakeholders, ensuring traceability of supplies and services delivered.
• Liaised across Logistics, Finance, HR and Safety & Security to keep clinical operations supplied and compliant with infection-prevention and control standards.
Pharmacist (Medical Supply Focal Point) | Medical Teams International
November 2022 – January 2025 • Dnipro, Ukraine
• Managed the medical warehouse: timely receipt, consolidation, monitoring and dispatch of pharmaceuticals to field locations, ensuring cold-chain and storage conditions per product specifications.
• Maintained daily inventory tracking, monitored consumption trends and triggered timely replenishment to prevent stock-outs across mobile medical units and partner facilities.
• Received, analyzed and advised on medication requests from partner organizations, supporting fair allocation and accurate documentation of donations.
• Distributed medications according to prescriptions and protocols while adhering to universal infection-control standards.
• Counselled patients and families on dosage, indications, administration methods and side effects.
Pharmacy Manager | ANC, Druzhkivka
August 2021 – March 2022 • Druzhkivka, Ukraine
• Managed pharmacy operations in line with Ukrainian healthcare legislation, including stock control, storage and dispensing of pharmaceuticals.
• Organized purchasing, marketing research and supplier selection to maintain optimal stock levels of medicines and medical products.
• Defined the organizational structure, tasks and functions of the pharmacy and oversaw selection, placement and supervision of personnel.
• Maintained proper storage conditions for all medicine groups and forms and ensured compliance with labour-protection and fire-safety regulations.
Pharmacist | Grand-farm LLC, Druzhkivka
June 2006 – August 2021 • Druzhkivka, Ukraine
• Performed medication intake and entry control, validating quantities, batch numbers and expiry dates upon receipt.
• Maintained storage conditions for all medicine groups and dosage forms in line with regulatory and manufacturer requirements.
• Dispensed prescribed pharmaceuticals to patients with documentation in line with Ukrainian pharmacy regulations.
EDUCATION
University Degree in Pharmacy | National University of Pharmacy
Kharkiv, Ukraine
ADDITIONAL INFORMATION
• Languages: Ukrainian (Native), Russian (Fluent), English (B2 – Upper Intermediate).
• In-depth understanding of humanitarian programs and donor procurement frameworks.
• Strong knowledge of the Ukraine Formulary, clinical care protocols and pharmaceutical supply regulations.
• Experienced in producing qualitative and quantitative reports for management and donors.
REFERENCES
References available on request.