Vitalii

Vitalii Kaidash Professional Summary
Procurement and Logistics Specialist
Procurement and Logistics professional with 4+ years of experience in procurement, supply
chain, logistics, and contract management within international organizations and
commercial companies. Experienced in end-to-end procurement, tender management,
supplier sourcing and negotiations, contract administration, inventory and fleet
management, and field operations across multiple regions of Ukraine. Proven experience in
coordinating logistics teams, supporting field office operations, and working with suppliers,
contractors, partners, and local authorities.

Job Responsibilities
Administration Specialist Jul 2026 - Present
Personal details NDA, Ukraine
Managed document workflows in English and Ukrainian, ensuring accurate processing
and proper record-keeping.
[відкрити контакти](див. вище в блоці «контактна інформація»)
Supported procurement activities for project implementation, including supplier
coordination, documentation, and follow-up of procurement processes.
Dnipro, Ukraine
Used Odoo for procurement, documentation, and inventory management.
Prepared reports evaluating project effectiveness and implementation progress.
Conducted inventory stocktaking and monitored the receipt, distribution, and
Core Competencies consumption of purchased items.

Procurement & Tender Logistics Supervisor / Procurement & Logistics May 2025 - Jul 2026
Management EMERGENCY - LIFE SUPPORT FOR CIVILIAN WAR VICTIMS - UKRAINE,
Dnipro/Kharkiv
Supplier Sourcing & Key Responsibilities
Negotiation Organized and managed procurement processes in accordance with internal
organizational procedures.
Contract Management Prepared and supported tender documentation and conducted procurement
procedures.
Supply Chain & Logistics
Conducted supplier negotiations and coordinated procurement activities.
Coordination
Performed market analysis and monitored pricing trends to ensure cost efficiency.
Managed and maintained supplier databases and contract documentation.
Inventory & Warehouse
Coordinated procurement of goods, services, construction and repair materials across
Management
multiple regions of Eastern Ukraine.
Fleet & Transport Management Supervised a team of 5 logistics specialists and drivers, coordinating task allocation
and field operations.
Market Research & Price Supervised warehouse operations, inventory control, fixed asset management, and
Analysis tracking of IT and communication equipment.
Coordinated fleet management, fuel consumption tracking, and vehicle maintenance.
Vendor Management Monitored energy consumption and utility usage reporting.
Coordinated the supply of goods and services, staff transportation, accommodation,
Asset Management
movements, and internal deliveries for offices and guesthouses.
Coordinated with landlords, suppliers, contractors, and local partners.
Budget & Cost Control
Coordinated with local authorities in Donetsk and Kharkiv regions to facilitate field
Team Coordination / operations and address operational requirements.
Supervision Supported infrastructure and medical facility renovation projects through contractor
coordination.
Procurement Documentation Led the establishment of a field office in Kharkiv, including identification, negotiation,
and rental of guesthouse facilities.
Field Operations Support Maintained procurement and logistics documentation, prepared regular reports, and
ensured compliance with internal procedures.
Stakeholder & Government
Relations Key Achievements

ERP / Odoo
Supervised a team of 5 specialists and drivers, supporting efficient field operations.
Established and operationalized a new field office in Kharkiv, including identification,
negotiation, and rental of facilities.
Strengthened cooperation with local authorities in Donetsk and Kharkiv regions.
Ensured accurate inventory and asset tracking across field operations.

Procurement Assistant Jul 2024 - May 2025
Languages Chemonics International (UCBI-4), Kyiv
Key Responsibilities
Ukrainian Prepared and supported tender documentation in accordance with the company’s
internal procedures.
English Communicated with suppliers, conducted negotiations, and coordinated procurement
processes.
Russian
Monitored purchase order execution and ensured timely delivery of goods.
Conducted market analysis to identify competitive pricing and favorable procurement
Courses conditions.
Coordinated the timely procurement and supply of materials required for production
operations.
Head of Procurement Department Coordinated with internal departments to plan procurement and ensure timely
Present fulfillment of production requirements.
Moving from individual deals to a system:
processes, tenders, contracts, KPIs, and Key Achievements
the team. Led by practitioners with over 10 Ensured timely delivery of production materials, contributing to reduced delays in
years of experience in MHP procurement production processes.
and supply chain management across the Improved supplier coordination and delivery monitoring processes.
FMCG, pharmaceutical, and miltech Conducted effective market analysis, resulting in competitive pricing and favorable
sectors. procurement conditions.

Course on sourcing goods from China Supply Chain and Warehouse Officer Feb 2024 - Jul 2024
Apr 2023 International Rescue Committee, Dnipro
Key Responsibilities
Managed procurement activities for programs including Child Protection, Women
Education Protection, and Health.
Coordinated supply chain communication with partner organizations, including
Legal profession, Bachelor WFP/LogCluster and ATLAS.
degree Conducted regular warehouse inspections and supervised loading and unloading
Alfred Nobel University, Dnipro operations.
Sep 2017 - Jun 2022 Performed stock and asset inventory management.
Prepared documentation for inbound and outbound warehouse goods movements.
Legal profession, Master's Maintained warehouse tracking systems and updated procurement and supply chain
degree data in the Integra ERP system.
National Technical University " Coordinated inbound and outbound shipments and ensured accurate warehouse
Dnipro Polytechnic", Dnipro documentation.
Sep 2022 - Jan 2024
Senior Рrocurement and Logistics Officer Aug 2022 - Dec 2023
ACTED, Dnipro
Software / systems Key Responsibilities
Organized and managed procurement processes in accordance with the organization’
Odoo s internal procedures and policies.
Coordinated the procurement of repair services, construction materials, equipment,
Integra ERP and other required supplies across the Eastern region, including Kirovohrad,
Dnipropetrovsk, Donetsk, and Zaporizhzhia oblasts.
MS Office / Excel Managed 30–40 procurement transactions monthly, covering goods, services,
equipment, construction materials, and repair services.
Managed end-to-end tender procedures, including supplier sourcing and selection,
Certificates price negotiations, and contract negotiations.
Coordinated Logistics Assistants in the implementation of procurement and logistics
HEAT (Hostile Environment Awareness activities across regional offices.
Training) Developed, updated, and managed procurement contracts and contract templates.
Oct 2023 Maintained supplier and contract databases, monitoring order status and contract
execution.
PSS Basic Training Coordinated the timely supply of goods and services, staff accommodation,
Jul 2024 transportation, and internal deliveries between regional offices.
Monitored compliance with procurement procedures and internal organizational
Certificate of Achievement - Office of
policies.
Transition Initiatives (OTI)
Conducted market analysis and monitored market prices and pricing trends to support
May 2025
competitive procurement.
Maintained accurate procurement and logistics documentation, including contracts,
invoices, service completion certificates, timesheets, and other supporting documents.
Managed warehouse stock levels, conducted regular inventories, and maintained fixed

asset records and tracking systems.
References
Key Achievements
USAID, USA
Identified, negotiated, and secured 10+ guesthouses, warehouses, and office
premises across the Eastern region.
Supported the opening of ACTED’s operations in Donetsk region in 2023 by
establishing the initial field presence required for program activities.
Established and maintained coordination with local authorities in Dobropillia
Identified, negotiated, and secured a field office/guesthouse in Dobropillia for ACTED
operations.

Construction Project Coordinator Aug 2017 - Feb 2022
LLC MK DNIPRO, Dnipro
Key Responsibilities
Managed and oversaw construction projects.
Coordinated project timelines, budgets, technical solutions and client requirements.
Worked with tender platforms and prepared tender and commercial documentation.
Organized procurement and material supply for project sites.
Developed new business opportunities, negotiated with clients, and built long-term
commercial relationships.
Controlled project-related documentation and workflow.
Recruited, trained, and managed a team of 3 sales managers, including KPI setting
and performance monitoring.

Key Achievements
Successfully established partnerships with leading Ukrainian and international
companies, including BUNGE, DTEK, DTRZ, Kherson Shipbuilding Plant, and
Poltava Mining and Processing Plant.
Built and developed an effective sales team of 3 managers, ensuring successful
training and onboarding.
Led the sales team in acquiring 10+ new commercial clients across various regions
of Ukraine.
Consistently expanded the client base and developed long-term partnerships with key
customers.