Марина

Maryna Kyrylchuk

Work Experience

OSCE Special Monitoring Mission to Ukraine

Department of Human Resources, HR Assistant | Jan 2021 - present

 Preparing employment attestation letters for the actual and former Mission members to
certify their contractual relationship with the Mission, diplomatic status in Ukraine,
income, and other entitlements;
 Preparing travel support letters for SMM Mission members, contractors and
paramedics of the Mission to facilitate the border crossing process;
 Preparing applications for diplomatic accreditation of the Mission members and
contractors, drafting Notes Verbales, submitting applications to the Ministry of Foreign
Affairs of Ukraine, and coordinating the accreditation process with the administrative
point of contact in the Protocol Department of the MFA;
 Communication with Embassies of Ukraine abroad regarding visa support for
paramedics;
 Providing general support to Mission members after their arrival to Ukraine;
 Filing relevant documentation in the established personnel records systems (paper-
based and electronic);
 Providing assistance to visitors to the Human Resources Unit, informing and directing
them to the appropriate Human Resources staff; answering office telephone calls;
receiving, directing and mailing all hard copy correspondence and documentation;
 Managing an up-to-date list of HR staff members’ home addresses and contact details
for emergency purposes;
 Ordering office stationary and providing the HR Unit with office supplies;

Embassy of the Republic of Indonesia in Kyiv

Administrative Assistant | Dec 2018 - Dec 2020

 Responding to consular enquiries (by phone / email) and consultation by appointment;
 Dealing with requests for mission support relating to cultural, sports, educational events
(incl. replying to invitations, drafting replies to queries relating to travelling to
Indonesia, trade, media, cultural events, etc.);
 Office administration to the Embassy, including all file management (electronic and
hardcopy)
 Translation and Interpretation (Ukrainian, Russian, Indonesian, English)
 Coordinate full service provision to Embassy, liaising between local Ukrainian
suppliers (ICT, security, accounts, stationery, utilities);
 Maintaining updated contact databases for the Embassy;
 Responsible for recording and submitting the attendance of the Embassy personnel to
the Head of Chancery;
 Preparation and submission of Provident Fund upon employee resignation;
 Preparation and managing correspondence and weekly reports;
 Arrange and attend meetings and interpret as required;
 Interacting with Indonesian citizens in need of assistance;
Tsentr Promin, driving school

Office-manager, Mykolayiv, Ukraine | Oct 2012 - Aug 2014

 managing exam schedules, scheduling of meetings, creating agendas;
 Handling enquiries, admissions and student enrollment;
 drafting vacancy announcements and arranging job interviews with candidates;
 recruitment and preparing employment contracts for new lecturers;
 Gather and prepare data for payroll;
 processing separations;
 maintaining personnel files of the employees and students.

Volunteering

Asian Para Games -2018, Jakarta, Indonesia
English language teacher. Kampung Inggris Rafflesia (2017-2018), Bengkulu, Indonesia
Social media expertise, Regional youth development plan and agenda, Province of Leyte,
Eastern Visayas, Philippines (June -July 2017)

Internship

Mykolayiv City Council (January – March 2014), part-time
Learned about the features of the work of the Mykolayiv City Council and its
Executive Bodies

Red Stone IT company (September 2013 – October 2013), Mykolayiv, Ukraine
IT Recruiter, intern
• Prepare vacancy announcements for recruitment of developers and circulate
through relevant channels;
• Check professional profiles of candidates;
• Managing databases, arranging Skype interviews;
• marketing and communication with existing clients and key customers.

Education

European Academy of Diplomacy, Academy of Young Diplomats 2020-2021
Specialization: International Organizations

Padjadjaran University UNPAD, Bandung, Indonesia 2016-2018
Master program in Management
Year of Graduation: November, 2018

The Admiral Makarov National University of Shipbuilding, Mykolayiv, Ukraine
Bachelor of Science: Economics and Enterprise
Year of Graduation: 2012

Additional education and programs

Darmasiswa Scholarship program - Bandung, Indonesia (Indonesian language) 2014-2016