Executive Assistant (International Travel Support)

What You’ll Be Doing:

Executive & Business Support

• Manage the calendar, meetings, appointments, and changing priorities
• Coordinate communication with colleagues, partners, and service providers
• Prepare professional emails, docs, presentations, materials, and summaries
• Collect updates from different parties and turn them into clear, structured summaries

Research & Problem-Solving

• Compare options, costs, conditions, and potential risks
• Prepare concise conclusions and practical recommendations
• Find relevant agencies, specialists, speakers, venues, and other partners
• Check critical details directly instead of relying only on general info

International Travel & Coordination

• Coordinate international business trips, meetings and commitments
• Arrange flights, accommodation, transfers and support services
• Assist with visas, insurance and other international documentation
• Communicate with airlines, hotels, concierge services and local providers
• Support international business meetings and selected events

Communication & Selected Personal Support

• Prepare announcements, official requests, and invitations
• Organize appointments, reservations, purchases, deliveries, and special occasions
• Find reliable specialists and high-quality services in different countries
• Help coordinate business and personal commitments when they overlap
• Support selected social media and personal-brand communication

Requirements

• 3+ years of relevant experience in an assistant role

• Experience coordinating international travel / cross-border arrangements
• High emotional intelligence, diplomacy, and professional discretion
• Flexibility to support urgent matters across different time zones
• Excellent organizational skills and consistent attention to detail
• Strong research, communication, and problem-solving skills
• Calmness when plans change unexpectedly
• Ukrainian and English B2+

Nice to Have

• Confidence using AI for routine automation
• Organizing executive meetings, conferences, or private events
• Hands-on coordinating complex multi-city international trips

The Offer

• Competitive compensation based on your competences
• A long-term, full-time position with a high level of trust and responsibility
• Good opportunities for learning and professional development
• Possible international business trips and professional events
• Exposure to international partners and high-quality services
• Paid vacation and sick leave

Send your CV + answers →

1. What are your top 5 practical skills relevant to this role?
2. How would you describe your current English level?
3. Where are you currently based?
4. When would you be ready to start?
5. What are your salary expectations?