Персональний асистент

About the Role

I’m looking for an organised and reliable Personal Assistant to support me with business and personal matters. The goal of the role is simple: keep my travel, documents, appointments, and day-to-day logistics running smoothly, so my time stays focused on the business.

The work is a mix of business and personal support: travel and scheduling, documents and invoices, and everyday tasks that keep things moving. You’ll have autonomy in how you organise your work — what matters is that things get done. I expect a high standard of professionalism: fast turnaround, well-structured research, and the ability to develop deep expertise in any topic the role requires.

Responsibilities

Travel & Logistics

• Plan and book trips: flights, hotels, transfers, and itineraries
• Manage travel logistics and handle changes when plans shift

Documents & Invoices

• Collect and organise invoices and business expenses
• Maintain day-to-day business documentation and keep it easy to find

Personal Care & Health

• Schedule and manage self-care and other recurring personal appointments
• Coordinate health-related appointments and follow-ups

Core Assistant Support

• Manage the calendar, scheduling, and daily priorities
• Help manage email and correspondence when needed
• Handle errands, purchases, and ad-hoc requests
• Liaise with vendors and service providers on my behalf
• Conduct quick and qualitative research and prepare short summaries on request

My Expectations

• 5+ years of experience as a personal or executive assistant to a family, founder or senior executive
• Fluent spoken and written English and Russian (English B2/C1 minimum — confident spoken English is a must)
• Experience organising international travel end to end
• Experience keeping documents, invoices, and expense records in order
• Knowledge of business etiquette and business correspondence
• Excellent AI skills — confident daily user of Claude/ChatGPT; plus Excel, Google Docs, Gmail, and Notion

I’ll Be Glad to Meet You If You Are Someone Who

• Loves order and knows how to maintain it
• Is responsible, attentive to detail, and punctual
• Communicates kindly and professionally with people
• Quickly picks up new tasks and stays composed when there are many at once
• Doesn’t need constant supervision and finishes what they start
• Is persistent and resourceful — gets things done even when it’s difficult
• Is discreet with personal and business information
• Works calmly at a dynamic pace and keeps everything under control