Astound Commerce

Вакансия от 25 мая 2018

Office Administrator

Astound Commerce VIP 
IT; 250–1000 сотрудников
Вид занятости:
полная занятость
опыт работы от 2 лет, высшее образование

Описание вакансии

Who we are and what we do:

Astound Commerce, the world’s largest privately held digital commerce agency, combines strategy, technology, creativity, insight and a proven methodology to deliver exceptional digital shopping experiences. Through a forward-thinking, results-driven approach, Astound Commerce serves leading global brands such as adidas, L’Oreal, Under Armour, Jimmy Choo, Lacoste and Versace. Founded in San Francisco in 2000, the passionate team of nearly 700 dedicated, diverse industry and technology experts has decades of ecommerce experience and more than 400 implementations under their belt to address the complex challenges, advancing technologies and unique needs of global markets. To learn more, visit

Brief description of the open position:

Office Administrator is responsible for smooth functioning of Kyiv office and coordination of day-to-day operations in order to ensure organizational efficiency.

You will:

  • Be master of the office — make sure everything is well organized, clean, up to standard, as it would be your own home;
  • Ensure high quality of internal services provision, including responding to requests and concerns;
  • Coordinate the work of repair services, cleaning ladies, etc.;
  • Control the availability of the necessary goods for the stable operation of the office (kitchen supplies, household goods, stationery, first aid kit etc.);
  • Liaise with landlord on solving issues: heating and ventilation, lightening, guest parking, shuttle buses etc.;
  • Coordinate timely set up of working places for the new hires and business visitors;
  • Follow and improve standards and procedures for optimum utilization of office space and equipment /assets;
  • Monitor office plans/rearrange seating plans/adjust layouts including personnel relocation through the offices;
  • Provide regular office tours;
  • Assist Administrative Department in its daily operations and back up Reception when required;
  • Cooperate with other departments regarding company projects, policies and procedures;
  • Maintain a safe and secure work environment. Control fire and electricity safety rules compliance.

You have:

  • At least 2 years of experience on the same position, preferably in IT company;
  • Effective verbal and written communication and listening skills;
  • Upper-Intermediate English level;
  • Speed in delivering results, sense of urgency;
  • Ability to work independently;
  • Time and stress management skills, including ability to multi-task effectively;
  • Attention to details and high level of accuracy;
  • Result orientation;
  • Knowledge of MS office and office equipment.

You are:

  • Honest and trustworthy;
  • Respectful towards colleagues, treating them as a 'customer';
  • Able to demonstrate sound work ethics;
  • Aware of cultural diversity and sensitivity;
  • Flexible;
  • Team player with good sense of humor.

We offer:

  • Coaching and reviews to support your career development;
  • Comprehensive Social Package: Support Work-Life Balance, Healthy Lifestyle, Referral Reward, English classes;
  • Extensive technical library with option to order books and English classes;
  • A network-style culture with geographically distributed teams, easy communications and access to clients;
  • Work-life balance approach and healthy lifestyle programs;
  • Comfortable Office.

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