First Realty Brokerage
Вакансия от 17 апреля 2018

Office Administrator

14000 грн

First Realty Brokerage  
Контактное лицо:
Вид занятости:
полная занятость
опыт работы от 2 лет, высшее образование

Описание вакансии

FRB (Integrated Facility Management Provider) is looking for a new colleague to become the valuable part of Facility Management group, which supports the activity of Project Management and Facility Management departments.

Job title: Office Administrator to Facility Management team

We welcome smart, energetic, experienced and open face new friend to our team for long term mutual work.

Our new Colleague will be active and valuable asset of our experienced Integrated Facility Management team.

Knowledge of English is of an advanced written and spoken level: telephone conversations, face to face meetings, translation of the texts, letters.

Key Responsibilities:

  • Meeting visitors in the office / Offering tea, coffee, water etc;
  • Managing documentation (magazine) for guests, clients etc;
  • Reception and forwarding of incoming phone calls, faxes;
  • Processing of incoming and outgoing correspondence (reception, registration and redirection);
  • Visiting the post office for the purpose of sending / receiving letters;
  • Making orders for sending and sending mail by courier services and by mail;
  • Stamping, sorting, preparation documents for signing;
  • Working with agreements: entering data into agreements;
  • Preparation of letters of attorney to receive goods (not accounting), outgoing letters
  • Arranging the reception of deliveries (ordering cargo parking, meeting loaders at the freight elevator, etc.)
  • Copying, scanning
  • Ordering and issuing office supplies to company employees;
  • Control and distribution of expenses between the relevant departments of the office;
  • Order of business cards for employees;
  • Administration and supporting with an office e-mail account;
  • Organization of business trips: ordering of air and tickets, booking hotels, organizing transfers, assistance in obtaining visas;
  • Creating shopping cards and preparing invoices for payment, working with primary documentation;
  • Organization of material and technical support of rooms for negotiations for meetings, for the whole office;
  • Assistance in translation of documents for presentations/agreements;
  • Reporting;
  • Communication with the technical service of the Business Center;
  • Registration of passes for new employees;
  • Consolidation and distribution of applications for cleaners and handyman;
  • Maintaining an archive of documents, newspapers, information materials;
  • Interaction with all departments of the Company and companies providing the services is necessary for the resolution of issues in the Site;
  • Carry out individual managerial duties;
  • Order food, birthday gifts;·
  • Reservation of tables in a restaurant, order food delivery;
  • Replacement other colleagues on the reception on the request;

Salary —14 000,00net salary after payment of all company taxes. Official employment in First Realty Brokerage LLC.

Compensation of ticket transport;

Corporate mobile connection for communication;

Business hours are from 9.00 a.m. to 6.00 p.m.

Office location: Pecherska, 18/7 Henerala Almazova Str.

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