Facilities Manager Assistant

The Facilities Management Assistant is responsible for remote support to the Facilities Management team.

Job Duties:

• Evaluate incoming facility requests and issues and deploy internal or external resources to address them

• Coordinate repairs and maintenance to Orthodontic Experts Management facilities and notify location staff of upcoming facility work

• Maintain clear communication lines with project team and location staff to track progress of repairs and facilitate swift resolutions to any issues

• Evaluation and investigation of facility issues, including communicating with staff and outside vendors

• Accurate record-keeping on all repairs and improvements, including maintenance of a master database and invoice tracking

• Provide support for construction of new facilities: setup of utility accounts, markup of floor plans, design mass communication for internal and external use, etc.

• Work with other team members, including additional assistants, to track status of all outstanding tasks and projects

• Act as a point of contact for Orthodontic Experts Management staff and vendors and effectively communicate progress and changes

• Other tasks as assigned

Requirements:

• Excellent written and verbal communication skills in English

• Administrative and computer skills: email, Microsoft Word, Microsoft Excel, Microsoft Teams, Microsoft PowerPoint

• Customer Service background preferred

• Image or visual graph software is a plus: Adobe, Visio, Canva, etc.

• Experience with ticketing software is a plus

Work conditions:

• Remote work environment
• Form of employment — Independent contractor

• Very competitive salary in USD

If you feel you fit the position, please send us your CV in ENGLISH, or it will not be considered.

After reviewing your CV, we will get in contact with you!