Events, Residence Manager (maternity leave)

Main purpose of job:

The job holder will lead and supervise the Residence team to ensure the smooth and efficient delivery of the Ambassador’s official entertaining programme. They will be responsible for planning and managing arrangements for official guests, house guests and other visitors to the Residence, ensuring a consistently high standard of hospitality.

The role also involves effective management of Residence resources to ensure the property is always fit for purpose, as well as overseeing Residence accounts, maintaining inventory, and keeping accurate records of functions, menus and related expenditure.

Roles and responsibilities:

• Supervise the organisation of Residence events/functions liaising with HMA, Chief of Staff, PA/HMA and DHM, Residence Staff and other sections of the Embassy: translate menus (created by the chef), create seating plans and order flowers. Send out invitations and keep track of replies. For larger events (eg King’s Birthday Party) attend organisational meetings, liaise with security, ensure budget is maintained, engage casual staff, record hours worked and seek payment from Corporate Services.
• Manage the Residence resources, order food supplies and drinks. Keep up-to-date stock lists of food/drinks, bulbs/batteries, cleaning materials and supervise stock flow. Make regular purchases of the required suppliers.
• Ensure the Residence is always fit for purpose, liaising with Corporate Services on household maintenance (furniture, furnishings, redecoration and building works), equipment and uniforms. Draft and send requests for the necessary maintenance and follow-up on outstanding jobs to be completed.
• Manage the Residence accounts. As a corporate card holder/approver ensure transactions are correct. Timely submission of card transactions on HERA (FCDO's Finance and HR system) to Chief of Staff.
• Manage arrangements for official guests, house guests and visitors to the Residence. Lead, direct and where necessary, assist waiting and catering staff. Lead on front of the house.
• Maintain the Residence database of guests and functions, menus and expenditure. Maintain the Residence inventory, including furniture, equipment, linen, crockery and cutlery. Translate recipes for the chef.

This is a full-time, temporary contract covering for the maternity leave of the permanent job holder, for 40 working hours per week including 1 hour per day for lunch.

For further details on this vacancy and information on how to apply, please follow the link on the FCDO Country Based Staff Vacancies page.

Application Deadline: 23 April 2026