HR, Payroll Operations Manager

Mission

Ensure accurate, timely, and structured HR administration, contract management, and payroll data preparation so that hiring, employee support, termination, and payment processes run correctly, transparently, and without delays.

Key Requirements

• 3+ years of experience in HR Operations, HR Administration, Payroll Administration, or a similar role.
• Experience in personnel administration: hiring, employee changes, termination, contracts, addendums, and other HR documents.
• Experience preparing payroll data: salary sheets, bonuses, deductions, vacations, sick leaves, compensation changes, and workload changes.
• Understanding of the full employee lifecycle: onboarding, employee support, changes in cooperation terms, and offboarding.
• Experience working across multiple jurisdictions, with external accountants, lawyers, or payroll providers would be a plus.
• Confident user of spreadsheets, HRM/HRIS, Jira, or other tools for managing HR and payroll data.
• English — confident working level, sufficient for professional communication and documentation.

Key Responsibilities

• Manage HR administration for employees: hiring, employee changes, ongoing support, offboarding, and termination.
• Prepare and maintain contracts, addendums, HR documents, and employee files.
• Keep employee records and HR data accurate and up to date.
• Prepare monthly payroll data for the team.
• Create salary sheets / payroll sheets and transfer data to accounting for further calculation and payment distribution.
• Track changes in employee status, compensation, workload, or cooperation terms and reflect them in the relevant documents.
• Communicate with accounting, legal, managers, and external providers on documentation and payroll-related matters.
• Participate in resolving employee questions, misunderstandings, and conflict situations.
• Support and improve personnel administration, document flow, and payroll data preparation processes.

Key Goals

• Ensure correct processing of hiring, employee changes, and termination.
• Maintain order in contracts, HR documents, and employee files.
• Prepare salary sheets and payroll data for accounting on time.
• Minimize errors and delays in payment calculations.
• Ensure transparent communication between HR, employees, managers, and accounting.
• Maintain structured HR Operations processes across multiple jurisdictions.

Opportunities and Benefits

• Remote or hybrid work format available, with the option to work from one of our offices in Kyiv or Warsaw.
• Competitive base salary.
• Professional development and growth opportunities in a pioneering company.
• A dynamic and inclusive work environment that encourages innovation.
• The opportunity to contribute to meaningful projects aimed at sustainability.