HR Assistant

About INSO

Founded in 2011, the International NGO Safety Organization (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training. INSO provides daily support to more than 1,500 NGOs operating in more than 24 of the world’s most insecure countries. INSO is registered in the Netherlands, with its headquarters located in The Hague, a city renowned for its international focus on peace and justice.

Job Summary

The Human Resources Assistant supports the HR Unit in the daily operations and plays an essential role in providing high-quality HR services to the employees of the Country Office.

Main responsibilities

Recruitment

• Provide administrative support with the full-cycle recruitment process: placing vacancy notices, collecting applications, communicating to candidates regarding the written test and interview arrangements;
• Manage the full recruitment cycle, from vacancy approval to onboarding, in accordance with the organization’s standard.

Integration and orientation of new employees

• Provide administrative support with the onboarding and integration of the new employees;
• Assist with guiding the new employees on INSO HR policies and procedures;
• Assist with the work-place arrangements: in coordination with the Operations and IT Units prepare relevant equipment, request printing of ID and business cards for newcomers.

Monitoring and administration

• Ensure maintenance of employee personnel files (physical and electronic) in accordance with the organization’s standards;
• Provide administrative support to international staff and foreign visitors (visa, residence permit, etc);
• Collect relevant HR data such as absences, leaves, sick leaves, time records, per diem forms.
• Assist in maintaining document workflow for the Field monitors.

Mandatory Requirements

• Bachelor’s degree in management, Administration, Human Resources, or professional training deemed equivalent.
• Excellent command of written and spoken English.
• Minimum two years of experience in a similar position.
• Solid knowledge of Ukrainian Labor Law.

Key Personal Competencies

• Ability to organize and manage priorities under the supervision of the Manager.
• Ability to process a large volume of information.
• Ability to work in a multicultural environment.
• Strong interpersonal skills, teamwork, and communication skills, empathetic.
• Sense of discretion and confidentiality.

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

Official employment contract with a 3-month probationary period. UAH 63.120 per month gross salary, 13th Salary, 2 days annual leave per month, and medical insurance.

INSO Ukraine, unfortunately, does not provide a military exemption.

How to apply

Please send the following to [відгукнутися] and reference «HR Assistant, Kyiv» in the subject line of the email before 12 August 2026. The following documents should be in PDF format and in English:

• Cover Letter specifying how you meet the mandatory requirements, any preferred characteristics, your motivation for applying, and what you hope to bring to INSO.
• Updated CV.