Office Manager, HR Assistant

We are looking for a structured, proactive and people-oriented Office Manager & HR Assistant who will ensure smooth office operations while supporting the HR function with administrative and coordination tasks. This role combines office management responsibilities with HR operational support. It does not include decision-making in HR matters but requires a high level of responsibility, confidentiality and attention to detail.

Location: Lviv only

Key Responsibilities

Office & Events Management

• Organising and coordinating team buildings, corporate events and internal activities
• Managing office operations and ensuring a comfortable and well-organised working environment
• Coordinating cooperation with English language schools (communication, scheduling, logistics)
• Managing the corporate insurance process (communication with providers and employees, coordination of requests)
• Coordinating company-branded merchandise (selection, ordering, stock tracking and distribution)
• Working with vendors and external partners to ensure timely delivery of services

HR Administrative Support

• Providing administrative support to the HR Manager
• Supporting internal HR-related processes from an operational perspective
• Handling confidential employee information with discretion and accuracy
• Maintaining internal records and tracking key HR administrative activities

We are looking for someone who:

• Is highly organised and detail-oriented
• Can manage multiple tasks and prioritise effectively
• Communicates clearly and professionally
• Is proactive and solution-oriented
• Has strong coordination skills
• Has intermediate or higher English level

Nice to have

• Previous experience in office management, HR support or administrative roles
• Experience working with vendors or service providers
• Experience supporting internal events or employee initiatives

Steps

Interview with HR → Interview COO, OM

We Offer

• Full-time, office-based position: Work from our cozy Lviv office, fully equipped with generators and Starlink to keep you connected
• 15 Days of vacation: Recharge and unwind with 15 business days of paid vacation each year
• 12 Paid Sick Days: We care about your well-being — take time off whenever you need to feel your best
• Public Holidays: Take time to celebrate, relax, and feel your best during official holidays
• Accounting Support: Focus on your work — our accountant will take care of the paperwork
• English Courses: Improve your communication skills with English lessons
• Professional Growth: We support your development by covering the cost of professional training and courses
• Medical Insurance: Your well-being matters — we’ve got you covered with full medical support
• Team Buildings: We love bringing people together — enjoy time with the team beyond work
• IT Cluster Membership: Be part of the local tech community and enjoy exclusive perks
• Work Equipment: Everything you need for comfortable work — laptop, mouse, keyboard