Senior Finance Officer

Senior Finance and Admistration Officer

Terre des hommes is looking for a proactive, energetic, and organized Logistics Officer to join its team in Kyiv to support the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date : As soon as possible

Probation period : 3 months

Remuneration package : Attractive salary, private health insurance and life insurance against accidents

Location : Kyiv.

Deadline for applications : Recruitment will be ongoing until the position is occupied

WHAT WE DO IN EUROPE AND UKRAINE

Accounting Management

• Acts as the focal point for Tdh accounting matters at Delegation level, ensuring compliance with Tdh accounting procedures and standards.
• Oversees accounting operations in SAGA, Tdh’s accounting system used across Delegations, including the opening and closing of accounting books and the maintenance of system parameters (contracts, exchange rates and third-party accounts), under the supervision of the Finance Coordinator.
• Ensures accurate and timely recording of financial transactions in SAGA, including partner expenditures, payroll entries, transaction matching, correcting entries and cost reallocations.
• Ensures the accuracy and reliability of accounting records and compliance with monthly and annual reporting deadlines. Ensures cost allocations follow the Cost Coverage Plan (CCP) maintained in the Financial Monitoring Tool (FMT), identifying and reporting any inconsistencies to the Finance Coordinator.
• Shares information on transactions and payments with other Tdh Delegations and HQ on a monthly basis, and performs the necessary reconciliations.
• Performs monthly accounting controls, including bank reconciliations, justification of receivables and payables, monitoring of outstanding balances and resolution of accounting discrepancies. Prepares the monthly accounting closing package with all required supporting documentation for review, signature and validation by the Finance Coordinator and Head of Delegation.
• Ensures the proper implementation of Tdh accounting procedures and tools, contributes to improving internal controls, and follows up with relevant Finance staff on the organization, cross-referencing and archiving of accounting supporting documents.
• Prepares general ledger extracts and reconciliations with financial reports upon request for internal and external audits, in coordination with the Finance Coordinator.

Partner Financial Monitoring and Reporting

• Contributes to the preparation and revision of partnership agreements, ensuring that financial requirements, including budget flexibility rules, reporting obligations and payment schedules, are aligned with donor guidelines.
• Develops and updates financial reporting templates and budget monitoring tools for partners, in line with Tdh procedures and donor requirements.
• Supports the Finance Officer in reviewing partners' expenditures and supporting documentation, monitoring disbursements and ensuring compliance with financial procedures and reporting deadlines. Performs the financial review and validation of partners' financial reports as part of the overall validation process involving relevant departments.
• Consolidates partners' financial information and updates expenditure forecasts in the Financial Monitoring Tool (FMT), in coordination with Project Managers and the Finance Coordinator.
• Analyses budget consumption, identifies significant variances and risks of under- or overspending, and communicates findings to line management and Project Managers.
• Provides financial guidance to partners on reporting requirements, budget monitoring, financial planning, expenditure eligibility and budget flexibility rules.
• Contributes to cash-flow planning by providing monthly updates on forecasted partner disbursements.

Budget Planning and Financial Monitoring

• Participates in monthly budget review meetings with budget holders, mainly Project Managers, to review expenditures and update financial forecasts in the Operational Follow-Up (OFU) tools. Provides financial analysis and guidance on donor requirements and budget flexibility rules.
• Ensures that budget adjustments and updated forecasts are properly reflected in the Financial Monitoring Tool (FMT).
• Analyses budget variances, identifies potential financial risks and assesses their impact on project implementation and cash-flow requirements. Reports significant deviations to line management.
• Reviews and validates Purchase Requests (PRs) and Payment and Working Advance Requests (PWARs), ensuring compliance with procurement procedures, approval thresholds defined in the Country Profile Form (CPF), and applicable financial requirements, including budget availability and cash-flow considerations.

Audit Support and Follow-up

• Ensures the availability and timely provision of financial documentation requested during internal and external audits, including financial procedures, SOPs and other relevant records within their area of responsibility.
• Supports other departments in identifying and cross-referencing accounting information with supporting documentation required for audits.
• Contributes to the follow-up and implementation of audit recommendations related to financial management and accounting procedures, in coordination with the Finance Coordinator.

Replace for leave absences the M-1 or M+1 on specific tasks as requested by the Finance Manager/Coordinator.

This position requires personal, interpersonal and organizational skills, in line with Tdh’s competency framework.

In particular:

• Demonstrates professionalism, integrity and respect for organizational values, policies and procedures.
• Works independently, takes initiative and demonstrates accountability.
• Organizes and prioritizes tasks effectively, meets deadlines and manages competing priorities.
• Demonstrates strong analytical and problem-solving skills, with attention to detail and accuracy.
• Communicates clearly and effectively with colleagues, management and external partners.
• Works collaboratively with multidisciplinary teams in a multicultural environment.
• Demonstrates flexibility and adaptability to changing operational priorities.
• Maintains a high level of confidentiality when handling sensitive information.

Languages

• Proficiency in English and Ukrainian languages, both written and spoken

IT know-how

• Experience in using such computer software as Microsoft Office, knowledge of database package MS Excel.
• Child Safeguarding Policy: To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy. GDPR compliance: By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose. All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only. Due to an anticipated high number of applications, Tdh is not in a position to respond to each applicant individually. Please note that only short-listed candidates will be contacted for the first interview.