Business Assistant, Project Coordinator

Who we are

We are Immersive Training Labs, a small international team based across Switzerland, Moldova and Ukraine. We develop VR training solutions, driving simulators and other interactive products.

We are looking for a Business Assistant/Project Coordinator who can help keep daily business tasks, communication and projects organized and moving forward.

The tasks in this role can vary depending on current projects and company priorities, so you should be comfortable switching between different types of work and helping where needed.

What you will do

1. Handle emails and communicate with clients
2. Find and organize invoices for bookings, subscriptions and purchases
3. Organize meetings, bookings, documents, subscriptions and purchases
4. Support ongoing projects, tasks, deadlines and follow-ups
5. Support recruitment and other administrative or operational tasks
6. Use AI tools for research, writing, organization and workflow improvement

About you

• Organized, responsible and proactive
• Strong attention to detail
• Comfortable working independently
• Able to prioritize and keep an overview of several tasks
• Comfortable with changing priorities and different types of work
• Good written and spoken English
• Good communication skills
• Comfortable using Google Workspace, AI and other online tools
• Experience with AI-assisted workflows or workflow automation is a plus
• Previous experience as a Business Assistant, Project Coordinator or in a similar role is a plus, but not mandatory if you are highly organized and proactive

It is important that you communicate problems or possible delays early, rather than waiting until the deadline.

Work format

• Remote
• Full-time
• Core working hours aligned with European business hours

What success looks like

• Important things do not get lost
• Deadlines are tracked and tasks are completed on time
• Management workload is reduced

Growth opportunity

This is primarily a Business Assistant/Project Coordinator role.

The main growth path is into Project Management, but depending on your strengths and interests, other development opportunities may also be possible.

How to apply

Please send:

• Your CV
• A short message about why you are interested in the role and 2−3 sentences about your experience with organization, project coordination, or AI tools
• The code word «virtualreality»