Executive Assistant

Why join us

Connoisseur Travel by Co-Victory GmbH is a boutique luxury travel company specializing in bespoke journeys and meaningful experiences across Austria and Central Europe.

We design tailor-made journeys that go beyond standard sightseeing, combining deeply personalized itineraries with carefully selected experiences, seamless service and exceptional guides. With 100+ individually curated luxury journeys for U.S. travelers in the past, our mission is to create extraordinary experiences that are difficult to discover or arrange independently, while setting a higher standard for thoughtful, personalized travel in the destinations we operate in.

Our vision is to become a leading boutique travel partner in the destinations we operate in. As an Executive Assistant, you will play a key role in turning business and marketing priorities into action, coordinating people and projects, developing international partnerships, and helping drive the company’s growth by ensuring that important initiatives move forward from planning to execution.

What you’ll do

We are looking for someone who is organized, proactive, resourceful, commercially minded, and comfortable taking ownership of tasks and projects. In this role, you will:

• Coordinate international business development by researching potential partners, identifying key decision-makers, initiating outreach, arranging introductory calls, and managing follow-ups across international markets.
• Build and coordinate affiliate, influencer, creator, and blogger partnerships by identifying suitable collaborators, assessing audience fit, coordinating collaboration opportunities, and tracking agreed deliverables and results.
• Coordinate team priorities and execution by translating sales and marketing goals into clear tasks, assigning responsibilities, setting deadlines, and following up on progress.
• Manage projects from planning to completion by organizing timelines, documenting decisions, tracking deliverables, and ensuring that tasks stay on schedule.
• Support sales and marketing target management by working with the Founder to break down commercial priorities into practical workstreams, coordinate team responsibilities, and support regular progress reporting.
• Facilitate clear communication and resolve coordination issues by addressing misunderstandings professionally and helping colleagues and external partners align on responsibilities, expectations, and priorities.
• Provide proactive executive support to the Founder by preparing meetings, conducting research, organizing information, managing follow-ups, anticipating next steps, and supporting selected operational tasks.

What you need for this role

Minimum qualifications

• 1+ years working experience in similar field.
• Excellent written and spoken English, with the ability to communicate professionally with international partners.
• Strong organizational and follow-up skills, with the ability to manage multiple tasks, deadlines and projects.
• A proactive, independent working style, with the ability to take ownership and move tasks forward without constant supervision.
• Strong communication and relationship-building skills, including confidence in initiating contact with new people by email, phone, and LinkedIn.
• Strong written communication skills, including the ability to write clear emails, briefs, meeting notes, and follow-ups.
• Good commercial awareness and judgment, including the ability to handle confidential information professionally.
• Confident use of Microsoft 365 (Excel, Outlook, Word, PowerPoint), Zoom, and CRM systems, with the ability to learn new tools quickly.

Preferred qualifications

• Previous experience as a Project Coordinator, Operations Coordinator, Project Manager, or in a similar cross-functional role.
• Experience in business development, B2B outreach, sales, or partnership management.
• Experience in travel, tourism, hospitality, luxury services, or another international, relationship-driven industry.
• Experience coordinating remote teams, freelancers, or external partners, or managing affiliate and influencer collaborations.
• Additional language skills, particularly German, Russian, Hebrew, French, Spanish, or Italian.

What we offer

• Flexible hours and remote work, you shape your own working day
• An international team that works as equals
• Room to actively shape processes, not just execute them
• Competitive compensation based on experience

We offer a flexible cooperation model, with compensation tailored to your experience, availability, and the scope of responsibilities. Depending on the arrangement, compensation can be structured as an hourly freelance rate or an agreed monthly retainer.

How to apply

To apply, complete the application form there: https://docs.google.com/forms/d/e/1FAIpQLSd5jSU3nFHNaltcdENL90ym7VE-n4cnC8gs4HRa19RPDMb7Dw/viewform?usp=header