Ksenia

KSENIA
FOMINA
People Partner | HR Manager

About Me
With 10+ years of experience working with people, I have built my
Contact career from the ground up - starting in HR administration in military
and banking sectors, progressing through HR management in
[відкрити контакти](див. вище в блоці «контактна інформація») manufacturing and IT, and ultimately growing into a COO role.
This path gave me a rare combination: deep understanding of HR
[відкрити контакти](див. вище в блоці «контактна інформація»)
from within and practical experience managing business
operations. I know how to connect with people of different
Ukraine, Odesa
temperaments and communication styles - from frontline workers
[відкрити контакти](див. вище в блоці «контактна інформація») to C-level executives.
I have built HR processes from scratch, run full recruitment cycles
across all levels, implemented performance review systems, and
Education made tough people decisions. I bring structure where there is none
and adapt quickly to new environments and industries.
National University of Culture and
Arts
Documentation and Information
Work Experience
services
Inmost company
2011 - 2014
Chief Operating Officer 2023 — Present
Hired 75+ specialists across all levels — from Junior Developers
to C-level — with average time-to-hire of 3–7 days
Language Built and managed full HR function: onboarding, performance
English — Pre-Intermediate (A2–B1) reviews, 1:1s, conflict resolution, offboarding
Reduced employee turnover through structured engagement
Ukrainian С1
practices in a fully remote environment
Managed a cross-functional team of 20+ specialists across 7
Skills simultaneous projects
Developed and implemented KPI system for developers and
HR & People project managers
Participated in quarterly and annual growth strategy
Full-Cycle Recruiting
development together with the founder
Boolean Search / X-Ray
Competency-Based Managed P&L and participated in budget formation and
Interviewing financial flow control
Onboarding Design HR manager 2021 - Present
Performance Management Joined a team of 20 people and supported company growth to
Employee Relations
50+ specialists
HR Analytics
Redesigned onboarding program from scratch — adapted for
Labor Law (Ukraine)
fully remote format
Leadership & Operations Developed and implemented performance review system from
Team Leadership zero
Operations Management Ran full recruitment cycle independently across technical and
Strategic Planning non-technical roles
P&L Management Built and maintained corporate culture initiatives for a
KPI Setting & Tracking distributed remote team
Stakeholder Management Maintained HR documentation, reporting and compliance with
Change Management Ukrainian labor law

Ukrainian Mirrors Technologies
HR Manager 2019 - 2021
Hired 15+ specialists across various levels — from blue-collar
workers and logistics staff to sales managers and C-level
executives
Tools & Platforms Built HR function from scratch: onboarding, employee
Jira adaptation, and internal corporate culture development
Confluence Managed full HR documentation in compliance with Ukrainian
Notion labor legislation
Google Workspace Worked with Medoc and internal CRM systems
LinkedIn Recruiter
ChatGPT Armed Forces of Ukraine
Claude HR & Records Specialist
Cursor 2016 — 2018
Medoc Managed HR documentation for military personnel:
onboarding, transfers, and dismissals
Processed personnel records in compliance with military
regulations
Professional
Development Oschadbank (State Savings Bank of Ukraine)
Glow Factory - Leadership Deputy Head of Sector 2014 — 2015
Program for COO & CEO
Managed internal document flow and worked with internal
(Online)
banking systems
Supervised and coordinated sector operations
Ensured compliance with internal procedures and regulations
References
Military Law Enforcement Service
Dmytro Savin
Founder Inmost company HR & Records Administrator 2012 — 2014
Phone/Email Available upon request
Maintained HR documentation for military unit personnel
Processed onboarding and dismissal of military
Viktoriia Lypchanska servicemembers
CFO Inmost company
Phone/Email Available upon request

Key Achievements
Reduced employee turnover by ~45% by redesigning the
onboarding process extending it through the full probationary
period to ensure team fit and retention
Closed 75+ positions across all levels (Junior to C-level) with
an average time-to-hire of 3-7 days
Implemented a performance review system covering 40+
employees, built on dual assessment: performance quality
and growth potential
Scaled the team from 20 to 50+ people within 2 years while
maintaining team cohesion and culture
Built HR function from scratch in 2 companies across different
industries (IT and manufacturing)
Reduced hiring errors at Ukrainian Mirrors Technologies by
transitioning from questionnaires to a CV + reference-based
selection process - closing 3–5 simultaneous vacancies in 1–7
days