Олег

Vasyltsov Oleh Profile

Details I have experience in administration, procurement and grants in a
Lviv, Ukraine consulting company. I strive to learn new things; I want to improve myself
Mob. ph.: [відкрити контакти](див. вище в блоці «контактна інформація») and the processes I participate in. I adapted quite quickly to the military
situation in Ukraine, which practically did not interfere with the work
E-mail: process, coped with the tasks set and ensured their successful
[відкрити контакти](див. вище в блоці «контактна інформація») implementation.
NATIONALITY
Ukrainian Employment History

Skills
June 2022-present time – USAID Democratic Governance East
Critical thinking and problem
Activity, Chemonics International Inc.,
solving
Procurement Assistant, Kyiv
Ability to Work in a Team October 2023 - present time

Effective Time Management Administrative and Procurement Assistant, South Portfolio
June, 2023 - October 2023
Fast Learner
Administrative Assistant, Kherson
Ability to Work Under Pressure June 2022 - June 2023

Microsoft Office, Digital and
computer literacy  Conduct contractual negotiations with suppliers and issue contractual
documents.
Ability to Multitask  Identify opportunities for cost and service level optimization through
frame agreements for regular consumption goods and services.
Communication Skills  Issue individual purchase orders and follow up until completion of
delivery and invoice settlement.
Problem Solving Skills
 Monitor supplier deliveries and verify conformity to specifications and
delivery modalities.
Strong Communication Skills
 Conduct supplier due diligence, vendor registration, and periodic
Organizational Skills performance review meetings.
 Draft Requests for Quotation/Requests for Tender documents, identify
suppliers, and manage tendering processes.
Languages  Conduct regular market surveys for goods/services availability, price
Ukrainian
fluctuations, risks and opportunities, and overall industry trends,
including the evaluation of suppliers’ samples.
English - Pre-intermediate A2  Understand company needs and provide advice in relation to market
(improving); availability, pricing, and lead times, and provide timely and regular
updates and guidance to internal customers in relation to internal
procurement processes.
 Monitor procurement activities, contributing in statistical analysis,
reporting, and procurement performance management.
 Respond in a timely manner to procurement requests on equipment,
supplies and services for office operations and for technical activities,
such as direct distribution of goods and services (DDGS and in-kind
grant procurements, in accordance with Chemonics procurement policies
and USAID FAR and AIDAR regulations.
 Maintain the procurement filing system for the procurement files, scan
and upload procurement files on Share Point, label and maintain
complete electronic and hard copies of files, ensure that appropriate
 documentation is included in each procurement file.
 Preparation of all procurement documents for operational, DDGS, and
in-kind grant procurements, including bid evaluation reports, selection
and justification memos, notifications to vendors on awards or rejections,
purchase orders, contracts, etc.
 Maintain in inventory tracking and management and in provision of
procurement and inventory status reports as requested by project
management.

 providing general office support;
 review timesheets for Operations and Finance Manager for timely and
accurate payroll;
 monitoring sick and annual leave records, overseeing the timely
completion of annual and sick leave forms by South Office employees;
 calculation of remuneration for STTA, verification of time sheets,
applications for business trips, report on expenses for business trips,
preparation of backups;
 monitoring a travel tracker, monitoring employee expense reports during
business trips, verifying that all supporting documents and approvals are
in place prior to reimbursement;
 tracking the movement of employees, preparing a report on the
movement of employees;
 verification of all administrative tracks related to the South office;
 coordinate postage services and document exchange between offices;
 assistance to the procurement department in market research for future
grant purchases, including identification of vendors, collection of price
quotes, and documentation of the procurement process;
 assisting in the preparation of documents for the grants and procurement
department, such as the Memorandum of Understanding for Technical
Assistance, Deed of Donation.

2014-2015 - International Committee of the Red Cross and
the Kharkov Regional Red Cross.

Volunteer
 mastered the work of the movement of goods in the warehouse,
 participated in the organization of trainings,
 understood the work of donors in Ukraine, their goals and objectives.

September 2014 – June 2022, ATB supermarket chain
Goods manager
 mastered the work in the 1C program for the movement of goods;
 have skills to control the fulfillment of contractual obligations,
acceptance and sale of goods;
 coordinate postage services and document exchange between offices;
 maintain the office property inventory tracker;
 procure office supplies, and help schedule meetings;
 communication with suppliers and execution of documents for the
shipment and receipt of goods in accordance with approved plans;
 support for the office manager in maintaining the employee vacation
calendar, as well as in tracking the rest of the vacations of employees in
the office;
  preparation of documents related to the supply and sale of products;
 preparation of reports according to the established forms;
 assistance in maintaining the organization's electronic and hard copy file
system, as well as procurement operational procedures, and
documentation of the procurement process;
 participation in interviews of selected candidates.

EDUCATION

2017-2019г. - National Technical University "Dneprovska Polytechnika",
direction "Mining", and received the qualification of "Mining Electrical
Engineer", Master's degree
2014-2017 - National Mining University, "Mining" direction, and received the
qualification "Specialist in Mining Engineering", Bachelor's degree
2010-2014 - Torez Mining College, specialty "Operation and repair of mining
electromechanical equipment and automatic devices" and received the
qualification "Mining Electromechanical Technician"

2023- continuing - at the moment I continue to improve my skills and
knowledge, I study at V.N. Karazin Kharkiv National University
Field of study/Specialty- Finance, banking, insurance and stock market.

ACHIEVEMENTS:
Career growth in the same company. (Search for new knowledge, new work
experience. Achieved a new position within a year).
Making suggestions to improve the work of the organization.

ADDITIONAL INFORMATION:
 B-category driver's license
 foreign passport
 willingness to travel.