Olga

OLGA ORESHNIKOVA
WORK HISTORY

Passione Ferrari Club Challenge (Yas Marina Circuit 2025) Ferrari
Corso Pilota (Yas Marina Circuit 2025, Abu Dhabi) Passione
Ferrari Club Challenge (Bahrain International Circuit 2025)
Casa Ferrari (Yas Marina Circuit 2025)
Ferrari Racing Days (Lusail International Circuit, Qatar 2026)

Canossa Events International (freelance)
Project Manager

v Managed event-specific logistics, budgets, timelines, and branding
deliverables for motorsport events, ensuring on-time and on-budget
execution during race weekends.
v Coordinated directly with circuits and paddock operations teams on
access, permits, accreditation, catering approvals, and infrastructure
Based in Dubai requirements.
[відкрити контакти](див. вище в блоці «контактна інформація») v Managed paddock build-up and breakdown, overseeing hospitality
[відкрити контакти](див. вище в блоці «контактна інформація») units, catering areas, furniture, branding, display cars, and AV
Resident visa installations.
v Supervised on-site contractors and technical crews, ensuring
operational readiness and compliance with circuit regulations and
safety standards.
Education Bachelor v Acted as daily point of contact for racing teams, supporting garage,
Management, Economics hospitality, and paddock logistics throughout the event.
v Recruited, briefed, scheduled, and supervised temporary event staff
National Agricultural (hospitality staff, cleaning teams, hostesses, DJs, physiotherapists,
University of Ukraine coaches).
v Coordinated catering logistics for paddock hospitality and VIP
dinners, accreditation, including supplier management, deliveries,
service schedules, and on-site execution.
Languages
v Managed brand visibility on-site, ensuring correct placement of
Ukrainian signage, sponsor assets, and visual elements in line with client
English requirements.
Russian
v Handled hotel and accommodation logistics for staff and
participants, including bookings, rooming lists, special requests, and
coordination with hotel teams.
Additional v Supported day-to-day race-weekend problem solving, adapting
Microsoft Word, Excel, quickly to schedule changes, weather constraints, and last-minute
PowerPoint, Paint, Adobe operational needs.
Photoshop, Lightroom,
basic AutoCad.) VIP Automotive Launch) Freelance Confidential
PMP (pre-test online Experiential Agency (under NDA)
course) 2023 Guest Experience & Logistics Manager, Dubai 2025
Customs broker course
v Participating in client meetings to gather requirements and develop

v tailored logistics and guest management plans.
v Managing guest list based on client-provided information; handling RSVP tracking and guest
communications, managing flight manifest
v Coordinating all transportation logistics with the assigned transportation providers (vehicles,
coaches) — including airport arrivals, departures, and venue transfers.
v Managing hotel coordination: rooming list, room drops, dining arrangements, branded
elements and content installation at the hotel, event flow plan, billing instructions, and on-site
guest activities.
v Working closely with F&B and catering partners to ensure seamless hospitality operations.
v Recruiting, briefing, and managing event staff and on-site teams; ensuring operational
alignment and real-time updates during the event.
v Addressing guest inquiries and managing guest movement throughout the event
experience.
v Supervising departure logistics and ensuring smooth guest check-outs and transfers.
v Compiling post-event reports and finalizing operational matters with hotel and transportation
partners.

ABU DHABI FINANCE WEEK (Conference) freelance
CPI Business, Abu Dhabi 2024
Venue Manager

v Gathering and structuring information about the venue, developing venue operations plan.
v Communicating with different venue teams, obtaining permits, planning common activities
during installation, event and dismantling phase.
v Conducting meetings with internal and external teams, developing schedules of installation,
deliveries, rehearsals, staff run sheets and briefs.
v Supervising contractors’ activity and event logistics- stage, registration counters and AV setup,
furniture and equipment deliveries, catering team operations
v Supervising setting up changeovers for different events at the venue
v Liaising with clients to ensure that all their requirements are met
v Together with the conference, stage and tech team ensuring the event readiness
v Together with protocol team, ensuring all VIP guests received excellent service and all
protocol procedures were followed
v Supervising registration process, developing queuing and crowd management plan, dealing
with visitors’ complaints
v Ensuring all event activities are running on schedule and according to plan.
v Training, managing and motivating guest service staff, assigning tasks and providing
instructions, conducting staff briefings
v Ensuring compliance with health, safety, and security regulations within the area.
v Conduct routine inspections to identify potential hazards or areas of concern
v Managing event teardown, preparing post event reports

COP28 freelance
DXB LIVE,Dubai 2023
Floor Operations Manager

v Managing onsite pavilion operation during installation phase
v Overseeing contractors` delivery schedule, checking logistics and accreditation documents,
coordinating offloading process together with freight forwarding partner
v Assisting contractors with solving installation related issues
v Together with HSE team assuring that all safety rules and standards are followed by the
workforce.
v Maintaining daily operational needs to ensure successful service in accordance with the policies

and procedures of COP28 during the event phase
v Overseeing pavilion setup, cleanliness, technical readiness
v Monitoring the performance of guest service team, training and updating on daily agenda,
ensuring all visitors receive excellent service and hospitality throughout the event
v Reporting issues and areas of improvement to Line Manager
v Overseeing pavilion operation during decommission phase, ensuring contractors following
access and stand removal requirements, coordinating material collection together with freight
forwarding partner
v Together with HSE team assuring that all safety rules and standards are followed by the
workforce during dismantle phase

UKRAINE PAVILION EXPO 2020
Dubai 2021- 2022
Senior Pavilion Manager

Facility & Operations Management
v Managed the pavilion's day-to-day operations, including installation, maintenance, cleaning,
and waste management.
v Coordinated the installation work and built the installation schedule.
v Managed and scheduled the cleaning services.
v Worked closely with fire safety, waste, pest control, and landscaping contractors.
v Handled municipality inspections and worked with Expo's protocol and operations teams.
Procurement & Vendor Management
v Built the maintenance budget, got quotes from suppliers (insurance, cleaning, IT, F&B, fire
maintenance, pest control, façade cleaning, landscaping, etc.), chose suppliers, and prepared
contracts.
v Managed the operational budget and all pavilion purchasing.
v Closed out supplier and utility contracts (DEWA, Etisalat, and others) at the end of the project.
Staff Management
v Recruited and interviewed pavilion staff.
v Trained staff for events and handled personnel issues.
v Set goals for the guest service team and led their training.
Security and Documentation
v Put security policies and safety rules in place to keep staff and guests safe.
v Handled accreditation for staff and suppliers (passes, vehicle permits) through the Expo Portal,
and submitted approvals, delegation lists, and personal details for Country Days, cultural
events, and VIP visits.
Events Management
v Managed events from planning to execution — trained staff, handled event equipment,
managed crowds, and kept communication flowing between everyone involved.
Guest Experience & Customer Service
v Led the guest service team and how visitors were treated.
v Handled visitor complaints.
v Stayed in regular contact with exhibitors to solve any open issues.
Logistics & Project Close-Out
v Managed the dismantling process — planned pickup/delivery schedules, submitted exit
permits, and coordinated taking down the stands.
v Arranged transport, shipping, and storage of pavilion equipment, displays, and stand parts.
v Prepared end-of-event reports, financial documents, handover reports, expense reports, staff
clearance papers, and visa cancellations.

Africa Food Show
MIE EVENTS, Dubai 2019 – 2020
Project Manager

Marketing and Analytics
v Built the exhibition profile, defining the target audience, sector focus, and event positioning
v Led branding and marketing efforts, working with designers on the show's visual identity and
creating marketing materials like brochures
v Chose and prepared website content
v Worked with the social media team and designer on content schedules, and reviewed and
approved posts. Created databases for newsletters
v Carried out in-depth market research: supply and demand, foreign trade trends, local
production, consumer habits, and regulations, including import tariffs
v Built and managed the event budget, analyzing costs and evaluating the feasibility of side
events.
v Presented profit & loss reports and justifications to stakeholders
v Built and grew the exhibition database
Business Development & Sales
v Studied markets and identified target companies for the sales team
v Curated the conference program: found and invited expert speakers and organized side events
v Developed the Hosted Buyers Program, identifying and vetting buyers and distributors
v Built partnerships with government trade bodies
Operations & Logistics Support
v Deveoped the exhibitor manual
v Discussed cargo and freight details with the logistics partner

GULF DUNES LLC (MICE) Dubai 2013- 2019
Operation Manager

v Supporting the Sales Manager in preparing and delivering client pitches and tailored event
presentations.
v Conducting site inspections with clients, gathering detailed event requirements and
offering expert venue guidance.
v Researching, evaluating, and shortlisting logistics suppliers, including venues, catering,
transportation, audiovisual services, printing, floral arrangements, and event design.
v Acting as liaison between clients and vendors, ensuring all supplier deliverables met quality
standards and client expectations.
v Ensuring event setup aligned precisely with the operational plan; liaising with clients and
guests and VIP guests on-site while managing logistics, supplier schedules, and real-time
issue resolution.
v Managed daily operational tasks in close collaboration with the Sales and Finance teams,
ensuring seamless workflow and cost tracking.
v Overseeing on-site services and vendor performance during events, solving operational issues
promptly.
v Maintaining strong client relationships through proactive communication, timely support, and
attentive post-event service, enhancing repeat business and business and customer
satisfaction.
v Managing guest logistics, including coordinating arrivals, departures, and local transfers to
ensure a seamless experience for VIPs, speakers, and attendees. customer satisfaction.

Largest events
- Volvo Ocean Race Abu Dhabi, 2014-2016
- Oriflame Global Gathering (3000 attendees) and Gala Dinner Yas Island, Petrobras

International Corporate event, Atlantis Amway CIS
- + Gala dinner, Dubai (1000 attendees)
- World Government Summit, Abu Dhabi
- Multiple corporate events for CIS companies Multiple conferences for Abbott (global
offices) and other pharmaceutical companies
- Multiple incentive events incentive events for automotive companies (Toyota UK, Mazda
Montenegro, Mercedes South Africa, GMC Asia …) and other world-famous brands –
Vodafon, Leica, Samsung, Siemens, Shell, HP, etc
- Corporate tours to Formula 1 Abu Dhabi 2016 - 2018
- Meydan Racecourse Dubai World Cup – transfers coordination Wetland Environmental
Conference COP13 -transfers coordination
- Sensation Festival – transfers coordination

Ministry of Defense of Ukraine (Ukrspecexport )
Aero India 2013, Bangalore, India
IDEX 2013 Abu Dhabi

v Coordinated exhibition stand build-up and managed contractors, suppliers, and on-site teams.
v Arranged all client requirements for stand operations, including catering, coffee machines,
cutlery, furniture, consumables, hospitality staff, and other support services.
v Oversaw deliveries, installations, and last-minute requirements to ensure the stand was fully
operational and client-ready

Ukrainian Exhibition Centre, exhibition organizer company 2004-2011, Ukraine
Project manager International Trade Show AGRO

Event & Project Management
v Managed the full cycle of local and international exhibitions and events for the Ministry of
Agriculture of Ukraine, from planning through execution.
v Supervised exhibition setup: installation schedules, contractor accreditation, and on-site
operations during setup, the event, and dismantling.
v Developed a portfolio of value-added services for exhibitors.
v Supervised the organization of side events, including conferences and catering.
v Maintained and updated floor plans and equipment lists.
v Coordinated with contractors through regular operational meetings.
Client Relationship Management & Sales
v Built and maintained relationships with new and existing clients.
v Expanded and updated the client and exhibitor database.
v Prepared and delivered customized client presentations.
v Prepared weekly sales reports and presented them to the Director.
v Acted as the primary liaison for exhibitors and potential participants, handling inquiries and
resolving complaints.
Marketing
v Co-developed advertising and printed promotional materials with the marketing team.
v International Logistics & Travel Management
v Organized the Ministry's participation ( Country Pavilions) in international exhibitions: booked
space and services, and coordinated contractor activity, accommodation, transport, and team
logistics.
v Designed and managed business travel packages for government delegations, covering hotels,
visas, transfers, and official business programs.
v Liaised with customs brokers to prepare cargo documentation for international shipping of
exhibits to European venues.
Government & Stakeholder Relations

v Collaborated with foreign embassies, chambers of commerce, and government bodies on
diplomatic and trade-related event participation.
Finance & Reporting
v Scheduled payments and monitored payment statuses.
v Provided financial reports and updates, post-events reports

Largest events International events for Ministry of Agriculture of Ukraine

- Country pavilions in Green Week ( Messe Berlin) Germany 2005-2010,
- Polagra Food (Poznan Poland), Polagra Farm (Poznan Poland),
- British Agricultural Show, London, UK
- Agromek, Denmark,
- 15 years of CIS, Moscow, Russia
- AgroIstanbul, Istanbul, Turkey
- Texpo, Tebriz, Iran