Irina

Контактна інформація

Шукач вказав телефон, ел. пошту та LinkedIn.

Отримати контакти цього кандидата можна на сторінці https://www.work.ua/resumes/6177181

Досвід роботи

Personal Assistant

з 08.2018 по 03.2020 (1 рік 7 місяців)
NDA, Kyiv (Construction of commercial property in Ukraine, Latvia, Lithuania)

Assistance to the head:
- organization of personal trips and business trips of the head and members of his family;
- registration of business trips;
- organizational support of the owner 24/7 on the territory of Ukraine and abroad;
- search for gifts on birthdays and other holidays;
- search and analysis of information;
- organization of business meetings;
- organization of banquets in the office;
- shopping (buying clothes and other things);
- booking restaurants, hotels, VIP lounges;
- organization of treatment and other healthcare activities

Administrative support to the office:
- cash accounting;
- checking reports on employee cash expenditures and providing a consolidated report to the business owner;
- ensuring the life of the office;
- search for contractors and everything necessary for reconstruction;
- search and order luxury furniture for the office;
- control and coordination of the service staff: cleaning lady, quartermaster, cook, drivers, security;
Achievements: implementation of official registration of all trips of the head (personal and business) to optimize taxation; transfer of all settlements with suppliers of goods and services from cash to cashless; organization of official employment of employees.

Business Assistant

з 10.2016 по 05.2018 (1 рік 7 місяців)
Poly-Pack LLC, Kyiv (production of packaging materials)

Assistance to the head:
-performing the operational tasks of the leader, organization and support of all spheres of the owner’s life and his family as well: rest, treatment, nutrition, personal development, sports activities, vocations, etc.;
-organization and control of meetings of the head, his business and personal schedule;
-order of tickets, transfers, hotel reservations;
-collection of materials and information necessary for the head, preparation of analytical, informational, reference materials;
-written and oral communication with colleagues, partners, external companies;
-guarding the head of unnecessary visitors and calls, independent decision-making on a number of issues;
Business development:
-automatization of KPI;
-automatization of Radio Frequency identification;
-organization of outsourcing of HR administration;
-relocations of working lines to Kyiv.
Administrative support to the office:
-organization of corporate events, birthday greetings for employees, monthly awarding of the best managers.
-looking for suppliers, contractors, construction teams;
-organization of relocations of the office;
-organization of repairs in the office and fulfillment of the office with all needed: furniture, office equipment.

Work in the electronic document management system PAYDOX:
-providing documents coming for approval of managers;
-approval and coordination of documents with resolutions of leaders;
-preparation of orders, protocols, reports and other documents by order of the head;
-statement of planned tasks for company employees and control over their implementation;

Work in the CRM system 1C: ERP:
-approval of financial documents on behalf and by order of the owner;
-creation of financial documents (financial applications, estimates, limits) in 1C: ERP ;
-preparation of a monthly budget (office and personal needs);
-training new employees to work in ERP.
Achievements: improvement of motivation system for employees, organization of successful relocations of the company office, organization of the personal relocations of the owner and his family, organization of relocation of the owner’s property abroad (including audit, logistic and custom clearance), organization of reconstruction in owner’s house and at the office.

Executive Assistant to Managing Director

з 09.2015 по 02.2016 (5 місяців)
Chernihiv Agro LLC, Kyiv (Agribusiness)

-organization of office work from scratch;
-execution of instructions of the head;
-reporting instructions of the head to the company employees and heads of structural divisions, as well as monitoring their implementation;
-personnel recruitment (from the lowest positions to leading);
-organization of foreign trips (transfer, accommodation, purchase of airline tickets);
-visa support of the head;
-maintaining a register of payments;
-organization of workflow (drawing up contracts, orders, acts, ensuring the availability of primary accounting documentation);
-business correspondence;
-drawing up technological maps and the budget of the sowing company in 2016 together with agronomists;
Achievements: Organization of the work of the sawmill (personnel search, purchase of necessary tools and accessories, preparation of documentation for participation in wood procurement auctions, monitoring of the fulfillment of conditions, according to the concluded contracts)

* Сeased work due to the closure of the business

Foreign Trade Manager/ Personal Assistant to Co-owner

з 08.2012 по 01.2015 (2 роки 5 місяців)
IVK Energy LLC, Kyiv (import of industrial equipment)

-work with primary documentation
-drawing up contracts, commercial offers, orders, acts, protocols, conducting business correspondence;
-work in a client bank (making payments, including SWIFT);
-interaction with the tax service, brokers, accountants, transport companies;
-search for foreign suppliers;
-conclusion of contracts with suppliers, customers, service companies, banks;
-support of transactions on the import of equipment;
-product certification
-preparation of documentation for tender, freight, customs clearance;
-control of delivery and payment terms on contracts;
-Office coordination and support;
Personal assistant:
Organization of business trips of the head (booking hotels, tickets, preparation of related documents);
Personal support;
Bussiness tasks;
Achievements: Organisation of the company working processes from the start: looking for all needed suppliers, contractors, building communications with them; organization of workflow.

Освіта

Ukrainian State University of Finance and International Trade

Foreign trade manager, Kyiv
Вища, з 2007 по 2012 (4 роки 9 місяців)

Kiev Industrial College

Exchange activity; Junior specialist in exchange activities, realtor, Kyiv
Середня спеціальна, з 2004 по 2006 (1 рік 9 місяців)

Додаткова освіта та сертифікати

Information and Consulting Center "Inform-Kiev" (customs broker declarant)

2013

School of Smart PA’s (personal assistant assistant)

2015

NLP Practitioner: 101% Communication

2019, 6 months

Знання і навички