Вадим

Polyaev Vadim
Male, 48 years old, born February 5th, 1975

[відкрити контакти](див. вище в блоці «контактна інформація») — preferred means of communication • Kiev
[відкрити контакти](див. вище в блоці «контактна інформація»)
LinkedIn: http://[відкрити контакти](див. вище в блоці «контактна інформація»)

Current residence: Kiev
Citizenship: Ukraine
Ready to relocate, ready to travel on business
Desired position and salary
Head of internal control service
Bookkeeping, management accounting, enterprise finance
• Audit
• Financial control

Employment: full time
Working schedule: full-day

Preferable time spent on the road to work: irrelevant
Working experience —19 years 3 months
December 2013 — October 2020
MTS retail chain

Head of control and audit department
Control over safe-keeping and efficiency of use of company’s assets, provision of the company’s financial and management accounting checks, analysis of its accuracy, estimation of the timeliness of its preparation and presentation;
Analyses of reports on the results of performed audits of divisions; development of action plans on correction of found deviations;
Recommendations, allowing to decrease the risk level of separate operations or minimize possible losses;
Estimation of possible risks during the implementation of company’s new projects;
Regulation of the department’s activity;
Control over the work of subordinate employees, setting tasks within the job responsibilities;
Consolidation of the department’s reports in accordance with the standards set in the company.

Number of subordinates: over 120 people.
Company’s staff: over 18 000 people.



Working results:
•Actions taken to coordinate the performance with the controlling division (of the parent company), to ensure the proper coverage of all of the enterprise’s business-processes by audits and oust doubling of work;
•Consecutive development of the subordinate employees’ competence secured through internal estimation of work and by participation in educational programs;
•Monitoring of the management’s work introduced on the results of audits by the department, through regular comparison of planned and executed actions on correction of deviations;
•Consulting tasks performed on a number of procedures and policies:
-while developing a risk-management system;
-during the optimization of the process of selecting real estate for opening of sales offices.
•Formalization of the procedures of processing messages received by the “Hotline” within the creation of the “Unified hotline” for the group of companies.
•Centralized method of planning and executing audits developed, allowing the use of unified criteria of the auditors’ performance evaluation in different regions;
•Non-stocktaking procedures added to uncover and prevent employee fraud;
•Decrease of the time required for stock-taking achieved, in part by the measures described above;
•A complex of automated procedures developed, allowing prompt finding of discrepancies in the flow of goods and ensuring the minimization of time required for warehouses’ stock-takings;
•A unified cooperation register introduced for divisions participating in finding out damage, ensuring their compensation and writing-off, which helped to increase the level of damage compensation.
The result of work performed by the department within the auditing function reflected positively on the decrease of the sums of losses found.

March 2012 — October 2012
8 months
FURSHET
Kiev, фуршет.com.ua
Head of the audit Committee
•Assessment of adequacy and effectiveness of the ICS from the point of view of its compliance with the degree of potential risks inherent in different areas of the Furshet group
•Assessment of effectiveness of the ICS in controlling the provision of safe-keeping of inventories and other assets belonging to the group 
•Assessment of effectiveness of self-control procedures executed by the departments of the Furshet group on the system-building business processes:
•Purchases, logistics, marketing, production, points of sale business processes.
•Verification of correspondence of norms and standards of bookkeeping and management accounting, commercial and economic information with the requirements of internal standards for bookkiping and management accounting and reporting. 
•Verification of correspondence of internal organizational and administrative documents with the requirements of Ukrainian corporate legislation, the requirements of international audit, investors (creditors)
•Control over the removal of negative factors found by the IA department. 
•Protecting the interests of shareholders in matters of the company's assets' safety.

April 2007 — August 2011
4 years 5 months

Technosila - retail chain

Head of internal control department
Key responsibilities:
• Creation of the internal audit function in the company;
• Compiling audit plans for the reporting periods and approving them with shareholders; 
• Execution of internal audit projects on stock of goods, main assets, confirmation of accuracy of accounts (financial audit, business process efficiency, compliance audit) in the head and regional offices;
• Controlling the work of divisions and branches: accounting, finance, economy, budgeting discipline, taxation, safekeeping of assets, unfounded expanses;
• Presenting the shareholders and the board of directors the reports on the results of audits, discussion of the auditors’ recommendations;
• Development of management means (creation of SoD matrix), controls within the company’s procedures and processes in order to achieve maximum efficiency;
• Reviews and consultations on IT systems (SAP), evaluation of quality of all draft regulations;
• Provision of recommendations on prevention of risks and decrease of their level;
• Communication with external auditors, participation in legal optimization of the organizational structure;
• Performing special projects on the shareholders’ tasks, such as Due Diligence during merging and acquisition, implementation of SAP, investigation of corporate fraud cases;
• Administrative management of the internal audit and control and audit departments’ staff.

Number of subordinates: over 80 people.
Company’s staff: over 10 000 people.

Working results:
The department’s processes were formalized, its organizational structure developed and approved in accordance with the set tasks. Plans of audits based on the risk analysis performed were fulfilled, formats of reporting and samples, templates of working documents were developed. 
«Follow-Up» process was established – control over the fulfilment of auditors’ recommendations. Methodology of conducting audits of key functional areas was developed.
Stocktaking system with use of wireless data acquisition terminals was developed and implemented in the retail stores, which allowed for up keeping the correctness of stocks, prompt discovery of thefts, and transfer of actual information on thefts to security.
Contracts with the heads of warehouse logistic terminals for safekeeping of goods and materials were approved in matters of order and terms of performing stocktakings, agreement on results, list of documents required for making claims satisfying the company’s shareholders.

March 2004 — March 2007
3 years 1 months
Eldorado
Kiev, www.eldorado.com.ua
Head of internal control department
•monitoring of the internal control system in the Ukrainian branch;
•execution of stocktackings of funds and physical assets (goods, materials and stocks) in the structural divisions of the branch;
•identification of responsible persons’ violations of the set rules for receipt, storage, movement and spending of funds and tangible assets;
•identification of cases of abuse of funds and physical assets (thefts, concealments, damaging, etc.);
•performing controlling actions on identification of violations arising during the transportation of goods and materials: controlled loadings (shipments) and acceptance;
•analysis of registers of financial (management) accounting of the company’s structural divisions for compliance with the unified methodology of conducting financial (management) accounting;
•analysis of primary accounting documents of the company's structural division for promptness, completeness and correctness of the reflection of the facts of financial and economic activities in financial (management) accounting; 
•analysis of document flow system of the company's structural division for ensuring the completeness and promptness of receipt (accrual) of income and reflection of costs;
•risk analysis, business-process control, granting accesses and rights in accounting systems, authorizing the opening of periods for making changes, controlling changes in closed periods.

Number of subordinates: over 20 people.
Company’s staff: over 3000 people.

Working results:
Transfer from the total control system to risk-oriented control.
Change of the division’s subordination from branch management to the direct reporting to the president of the company.
Identification of the main inherent risks connected to the main kinds of activities.
Identification of the main methods of control, which prevent the excess of the set risk levels.
Provision of adequacy, completeness and reliability of management reporting.
Implementation of prompt informing of all levels of management about flaws in internal control system.

January 2002 — March 2004
2 years 3 months
Eldorado
Kiev, www.eldorado.com.ua
Senior regional auditor
•execution of stocktakings, calculation and assigning fines;
•control over goods’ transactions in the company’s accounting systems;
•planning control actions, analysis and control over the fulfilment of the recommendations on the audits’ results;
•informing the top-management of the company on the results of the audits.

Number of subordinates: 3 people.
Company’s staff: over 3000 people.

Working results:
The structure of the audit department formed, unified methodology of conducting audits implemented, accrual of unified fines for financial violations secured, specialized funds and benchmarks for commodity violations created.
Forms of reports on the results of audits developed and implemented.

January 2001 — January 2002
1 year 1 month
«Computer Communications» RC
Kiev, bigit.ua
Warehouse head
•goods and materials stock-keeping and stocktakings;
•working with a wide assortment group of computer goods (laptops, accessories for laptops, office equipment, consumables, digital photo and video equipment, household appliances);
•working with retail chain;
•operational accounting and working with 1С Enterprise 7.7 package.
Education
Higher
1997
Kiev National Economic University. V. Getmana, Kiev
business economics, bachelor of economics
Advance trainings
2019
Skolkovo school of management
Negotiations in action: goals, obligations, relationships, Сertificate
2018
Internal auditors institute
How to successfully pass the internal audit quality evaluation, Сertificate
2017
Internal auditors institute
Risks, possible violations and abuses in the process of capital construction, Сertificate
2017
Internal auditors institute
Audit of tender and purchasing activities, Сertificate
2014
Academy of Business Ernst & Young
CIA RUS (part 2) Certified internal auditor, preparation for CIA IIA qualification test
2013
Internal auditors institute
Internal audit of an enterprise
2013
Academy of Business Ernst & Young
CIA RUS (part 1) Certified internal auditor, preparation for CIA IIA qualification test
2012

INSTITUT FRANCAIS
2eme semestre 2012 IFU, in process
2010
TCI Moscow
«Break through», Diploma
2007
Academy of Business Ernst & Young LLC Ukraine
Internal control I: basic theories and practices,
Internal control II: risks and business-process control
Practical course on internal control and fighting corporate fraud, Diploma
Key skills
Language knowledge
Russian — Native
English — B1
Ukrainian — C2
French — A2
Driving experience
Own car
Driver’s license of category B
Additional information
References
Technosila
Kokorich Mikhail (General Director)

Eldorado
Vladimir Borisov (Director of the Internal Control Department)

Furshet
Oksana Kulazhenko (Member of the Supervisory Board)

MTS Retail chain
Alexander Mosyakin (General Director)

MTS
Maxim Mamonov (Director of Internal Control and Audit)
About me

Skilled PC user (MS Office, ERP SAP R/3, 1С Enterprise, Best, Audit Expert 3.1,OeBS TeamMate);
scrutiny to detail, responsibility, composure, ability to work both in a team and independently, experience in creation and management of matrix structures, negotiation skills and proficiency in reasonably defending my point of view.