Administrative associate, Bookkeeper

At AJ Chocolate House, we blend tradition, craftsmanship, and passion to create extraordinary artisan chocolates and unforgettable sweet experiences. To support our growing operations we are seeking a detail-oriented Administrative Associate / Bookkeeper to join our team.

Position: Administrative Associate / Bookkeeper

Location: Fully Remote

Employment Type: Full-Time

Schedule: Mon-Fri 9am-6pm EST, 1 hour lunch break

The ideal candidate will be highly organized, detail oriented and proficient in professional communication skills.

Duties

• Support administrative functions such as data entry, preparing and proofreading documents, handling email communications, answering insurance document requests and working with various online platforms
• Assist management in administrative tasks
• Maintain organized filing systems, ensuring easy access to important document
• Assist with inventory
• Handle bookkeeping tasks with programs such as QuickBooks and Shopify
• Process Payroll
• File Sales and Use Tax monthly
• File Tangible Property Tax
• Handle Accounts Receivable and Payable
• Coordinate imports with Customs as well as freight contacts

Qualifications

• Fluent in English
• Proven experience in administrative roles with strong clerical skills and organizational abilities
• Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel)
• Proficiency in Google Workspace applications and data entry tasks
• Strong customer service skills with professional phone etiquette
• Exceptional time management skills

Experience:

• Bookkeeping: 2 years