Event manager

Event Manager

International Conference Conversion Conf is looking for an Event Manager to join our Event Department. We are seeking a proactive and highly organized professional with a minimum of 2 years of experience in organizing large-scale international conferences and events with 1000+ attendees.

This role is ideal for someone who can manage multiple projects simultaneously, coordinate internal processes and external contractors, meet deadlines, and ensure the smooth execution of events with a strong can-do attitude.

Working Conditions

• Full-time
• 8:30 AM — 5:30 PM (Warsaw time)
• Remote
• Location: Warsaw / Ukraine

Requirements

• Fluency in English (MUST HAVE) and another European language
• Strong project management and organizational skills
• Excellent knowledge of Asana for task and project management
• Experience organizing large-scale conferences and events
• Ability to manage several projects and priorities simultaneously
• Experience working with external contractors and suppliers
• Computer literacy: Excel, Word, and Google Drive
• Outstanding verbal and written communication skills
• Attention to detail and a high level of responsibility
• Outgoing personality and professional appearance
• Ability to work flexible hours when required
• Minimum of 2 years of experience in a similar position

Requirements

• Fluency in English (MUST HAVE) and another European language
• Strong project management and organizational skills
• Excellent knowledge of Asana for task and project management
• Experience organizing large-scale conferences and events
• Ability to manage several projects and priorities simultaneously
• Experience working with external contractors and suppliers
• Computer literacy: Excel, Word, and Google Drive
• Outstanding verbal and written communication skills
• Attention to detail and a high level of responsibility
• Outgoing personality and professional appearance
• Ability to work flexible hours when required
• Minimum of 2 years of experience in a similar position
• You will be responsible for:

• Organizing and coordinating international conferences and events with 1000+ attendees
• Managing the full event cycle, from initial planning to on-site execution and post-event follow-up
• Creating, updating, and monitoring project tasks in Asana
• Managing project timelines, priorities, and deadlines
• Coordinating internal teams involved in event preparation
• Managing external contractors and suppliers: setting tasks, coordinating their work, and controlling deliverables
• Coordinating event venues, logistics, catering, technical production, printing, and other event-related services
• Participating in conferences, communicating with partners and guests, collecting contacts, and ensuring high-quality event execution
• Managing event registrations, sending invitations, and coordinating guests
• Preparing and monitoring event budgets
• Collecting and processing invoices and contracts from external contractors
• Monitoring project progress and ensuring that deadlines are met
• Controlling the quality of all event-related processes and deliverables
• Resolving organizational issues that arise during event preparation and execution
• Performing all responsibilities related to event organization and implementation