HR, Office Assistant

Location: Lviv (in-office format) !

Ready to join a team that’s shaping the future of Cybersecurity?

As an HR & Office Assistant at UnderDefense, you will be at the heart of our team — keeping the office alive, the brand visible, and the people engaged. This is not just about admin tasks — it’s about building culture, supporting our people, and making sure UnderDefense feels like a great place to work every single day.

Who We Are:

UnderDefense is a Security Automation platform that makes Cybersecurity simple and accessible for every organization, enabling compliance and eliminating cyberattack risks with true 24×7 Threat Monitoring. Our combination of self-service, cloud-native technology, super-effective processes, and expertise prevents breaches every day. We are redefining how security is delivered and setting a new industry standard. If our mission resonates with you, let’s talk!

What you can do for us:

Employer Branding:

• Maintain and grow our company social media presence (Facebook, Instagram).
• Create engaging content — photos, short videos, and reels from office events and daily life.

Internal Communications:

• Send timely company-wide announcements about events, news, and updates.
• Congratulate employees on birthdays and work anniversaries.

Team Events & Office Activities:

• Plan and organize team-building events — Cybersecurity Day, Christmas celebrations, movie clubs, and more.

Branded Merchandise:

• Assist with company branded products: vendor sourcing, contracts, payments, and quality control.

HR Administration & Systems:

• Maintain and update the HRM system: attendance tracking, employee data, and records.
• Keep the internal knowledge base (policies, guidelines) up to date.
• Support onboarding and offboarding processes within the HRM system.

Internship Program Support:

• Help plan events and lectures for our internship program.
• Source candidates for upcoming internship cycles.
• Conduct initial screening interviews with candidates.

Office & Asset Management:

• Handle delivery and dispatch of products and equipment between people and offices.
• Maintain the photo archive, print pictures, and keep office visuals fresh and up to date.
• Manage company asset inventory: laptops, monitors, cables, headphones, and other equipment.

Qualifications:

• Student jobs or volunteering background is a plus
• Strong communication skills — both written and verbal
• Excellent organizational skills and a natural ability to juggle multiple tasks
• Basic photo and video editing skills (Reels, short-form video content).
• Familiarity with Google Workspace (Docs, Sheets, Drive, Gmail)
• Proactive, hands-on approach — you get things done without being asked twice
• English — intermediate level as a minimum

Benefits:

• Paid vacation and sick leave
• Reimbursement for professional development
• Health and wellness benefits